20140609 Post Award Management presentation

Report
Whole Sport Plans (NGBs)
Access
over £450 million 2013-17
Schools &
School Games
Up to £150 million
(Including Education,& Health funding)
Transition
to Clubs
Supporte
d by CSP
Club Link
Makers
Mid-range/
Improvement
e.g.
pools/artificial
pitches
WSPs start at age 14
Focus on 14-25 for relevant sports
Mandatory growth targets
Payment by results
Enhanced governance
Talent development
Higher
Education
Rewards
Further
Education
Governance
Door Step
Clubs & Get
On Track
Facilities
Community
Sport Pot
Up to £250 million
Iconic
Inspired
Playing fields






Local Investment
Health pilot
Over £250m
New capital
CSPs:
Coaching (Sportivate)
Volunteering (Sport Makers, Club leaders)
Disability
Creating a sporting habit for life
Market
development
Post Award Management
Community Sport Activation Fund
Joel Brookfield
Creating a sporting habit for life
Community Sport Activation Fund
• Congratulations on your award
• It’s your project! Make it happen…
• Working with Sport England
• Award letter, agreement, terms and
conditions
• Claims and Payments Process including
forms
• Measurement and Evaluation
• General questions
Creating a sporting habit for life
Top Tips for an easy time
• Always use your URN in correspondence
2013xxxxxx
• Put reminders in your diary for when claims
need to be made or M&E reports sent in
• Read the award agreement and keep it to
hand
• Ask if you aren’t sure
_______Creating
________
sporting
_____________
opportunities__in_____
every _________
community
4
Your Case Manager
•
•
•
•
•
Here to help if you need us
Locally based
Useful source of advice for non-grants queries
Invite them to your project
Need to be kept informed in terms of any changes
– Need to authorise any fundamental changes such as
project extensions, budgets and scope of the original
award etc.
– Novation
– If you have any concerns regarding underspends and
under performance it is critical you make them aware.
Creating a sporting habit for life
Working with the Loughborough Grants
Centre
• Will advise and guide on:
–
–
–
–
–
Payments processing / forms
Evidence required to meet payment conditions
Ensuring access to on line portal for M+E issues
Username and password issues
Additional forms
• Payments will be delayed if insufficient
information provided or requests not
answered.
• Post Log
• Helpline 08458 508508 or
[email protected]
Creating a sporting habit for life
Award Letter
•
Accepting the Award
–
–
•
•
Within agreed timescales
Signed by person able to enter into legal
agreements
Now is a legal agreement between our two
organisations
Important information regarding the
project scope, finances , publicity, terms
and conditions
Creating a sporting habit for life
Terms and conditions
• These are very important
• Manage your project under the auspice of the T&C’s
• Manage your project as per the application
• The additional M+E survey is a condition of award
• Sport England will take action against any breaches of award
– E.g. unable to provide all the partner funding included in your
application
Creating a sporting habit for life
Project Specifications
• Exceptionally - changing sports, venues,
delivery and funding partners involved in the
programme is allowed but;
– SE must be aware of the plans to change
first and the justification behind the
changes.
– Please work with the partners first to
explore possible solutions to blockages in
delivery
• Partnership working
– Please honour commitments with partners
– Especially if partner funding (in kind or
cash) is involved
– Beware of double funding from Sport
England funded governing bodies,
Creating a sporting habit for life
Payments
•
Remember it’s Lottery funding!
•
Complete the right forms
•
Cash flow
–
–
•
Submitting at the right time
Project Budget Forecast and reconciliation
Suitable supporting evidence
Creating a sporting habit for life
Claiming Payment
•
First funds released after submitting completed Initial
Project Cost & Claim Form.
•
Revenue payments paid in advance of each period
•
Basic summary of Y1 budget required on the form
•
Relevant conditions must be met before funds released
•
Our payments team will endeavour to process your
claim within a week. Payment can take 2-3 weeks in
total.
•
Second Claim later in the project year (approx 6
months) – EVIDENCE OF SPEND REQUIRED.
11
Reconciling each Year
•
Completion of the Annual Project Cost
Reconciliation & Claim Form will reconcile
budget for the year
•
Must be supported by evidence of
expenditure
• Cost centre read-outs, bank statements
etc.
•
BUT…Underspends
12
A reminder:
•
New condition on draw down:
5.6 The Organisation agrees to the timely drawdown
and cash flow of the grant as outlined in Sections 5
and 8 of the Agreement.
5.6.1 For revenue funding …subsequent drawdown
of the grant must take place within a maximum
period of nine (9) months since the last payment
date, unless otherwise agreed by Sport England.
• Where the Organisation fails to operate in
accordance with the above draw down conditions,
Sport England will de-commit the remaining funds
from the Project.
Creating a sporting habit for life
M&E Reporting
•
Six monthly reporting to Sport England
•
Baselines and targets to increase once a
week participation in sport by those aged
14 and above.
•
Please monitor you own performance and
findings regularly
•
In-depth qualitative and quantitative
Monitoring and Evaluation – More on that
later
Creating a sporting habit for life
Measuring Participants 14+ and Visits to
your Project – Final Baseline
Confirmation
Before you start and prior to first payment:
• Confirm the final baseline figures by
logging onto the portal.
• Award Agreement may be different to
application – check with Case Manager
**You won’t get paid without doing this small
but important stage**
_______Creating
________
sporting
_____________
opportunities__in_____
every _________
community
15
Reporting Timescales
Six monthly reports
Nov - Dec2014
2nd Six monthly reports
May-June 2015
And so on…
Creating a sporting habit for life
Communications
•
•
•
•
•
•
Embargo now lifted
National Launch later this month
Press releases – template supplied
Social media – twitter @Sport_England
Reference Sport England AND National Lottery
Branding & Logos
http://media.sportengland.org/brand-and-logos
• Events if you can – cheque handovers from SE
Creating a sporting habit for life
Sport England Logo for CSAF
Creating a sporting habit for life18
Key Contacts
•
Your Case Manager
As per award agreement for now.
Will change after 1st payment.
•
Loughborough Grants Centre
• Naomi Beckles - Grants Officer - CSAF
Lead
• Malcolm Oxley – Payments Team Manager
08458 508508
Creating a sporting habit for life
19
Where do I send my Acceptance Forms,
award conditions information and
payment claim forms?
Please send this information to our
Shared Service centre in
Loughborough at the following
address:
Sport England
SportPark
3 Oakwood Drive
Loughborough
LE11 3QF
_______Creating
________
sporting
_____________
opportunities__in_____
every _________
community
20
Summary
Please do:
• USE YOUR URN – Please!
• Proactively manage your project
• Approach us for advice we are here to help
• Submit pay claim and M+E reports and further
information to the scheduled deadlines
• Adhere to our publicity, marketing and media
conditions
Please do not:
• Change anything without our consent
• Ignore your underspends or underperformance
Creating a sporting habit for life
Questions
Creating a sporting habit for life22

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