Applicant’s Portal Morgan Sherritt Pharm.D. Candidate 2015 Objectives Establish expectations concerning the process of residency recruitment Understand functionalities of PhORCAS to assist you with submitting residency applications Understand how PhORCAS and The Match will interact Identify pointers to help you effectively navigate the application portal in PhORCAS ASHP’s Role in Residency Training Accreditation Midyear Clinical Meeting Residency Showcase Personnel Placement Service (PPS) Education sessions concerning the residency recruitment process, use of PhORCAS, and what to expect The Match PhORCAS Goal Streamline the residency recruitment process wherever possible to benefit: Residency applicants Residency programs Reference writers Basics PhORCAS is the result of a partnership between ASHP and Liaison International The ‘Common App’ or ‘PharmCAS’ for residency applications Schedule Opens November 3, 2014 Rank lists are due March 6th, 2015 Match Day is March 20st, 2015 Application Portal - Application - Upload personal statement / CV - Official transcripts - Site specific supplemental requirements Program Portal - Receive application documents - Receives references & transcripts - Close / open application window - Queries / review process Reference Portal - Standardized reference References Portal - Characteristics review - 3 References & Questions ASHP Residency Directory Special application requirements listed here 2014 Statistics 5,788 complete applicants 55,001 applications submitted Each applicant applied to an average of 9.5 programs and ranked an average of 4 programs in PhORCAS Median was 8 applications per applicant Image courtesy of Stuart Miles/ FreeDigitalPhotos.net". 2014 Statistics > 12,282 individual reference writers 104,927 references submitted 1,762 programs (1,145 PGY1, 617 PGY2) 3,654 available positions for 2014 (2,862 PGY1, 792 PGY2) Includes 176 programs that early committed 260 positions for PGY2 Image courtesy of Stuart Miles/ FreeDigitalPhotos.net". Cost Program Cost National Matching Service $ 130 Flat Fee PhORCAS (up to 4 applications) $ 100 Each additional application $ 35 Ex: Morgan wants to apply to 9 residency programs Morgan will pay $130 to NMS Morgan will pay $275 to PhORCAS ($100 + $35x5) Comparing the Numbers (considering 9 applications) Old process PhORCAS NMS $130 $130 Paper/stationary/stamps $57 $0 Transcripts $63 $7 Mailing / Express Mail $70 / $211 $0 PhORCAS $0 $275 Thank you cards $10 $10 Time ? ? Totals $330 / $471 $422 Access this page at www.ashp.org/phorcas Login here! Start by Creating a New Account Log in here! Application Materials Demographics Address, phone, email, citizenship, GPA, etc. Verified transcripts One original set sent to PhORCAS with transcript request form Only pharmacy transcripts required! Application Materials (cont.) Personal statement / letter of intent Can be customized to each program Identify if special questions need to be answered Create separate personal statements for each program you apply to Save each document with a unique identifiable name for easy uploading Image courtesy of adamr / FreeDigitalPhotos.net". Application Materials (cont.) 3 References Notify each reference writer in a timely manner You will NOT be able to see the actual reference Request for reference writers They will be asked to answer questions using a scale and to elaborate on a couple of questions in space provided Notify your reference writer about any special and/or additional program specific requirements Leave it up to the reference writer if they want to individualize the reference Follow up appropriately and provide the deadline date Don’t forget to thank them! Application Materials (cont.) Extracurricular and professional activities Allows programs to search through candidates Complete this section even if it is on your CV Supplemental section Optional uploads are determined by program’s specific application process Place all supplemental material for each program in a single PDF file and upload Maximum of 5MB file size PhORCAS can handle all PDF uploads except for dynamic PDFs or password protected ones Curriculum Vitae (CV) Can be customized for each program Application Materials (cont.) National Matching Service (NMS) code Must register for NMS before submitting applications in PhORCAS Automatically sent to you from NMS when you register and kept in your PhORCAS application Application Materials (cont.) Application deadline Unique to each program All materials must be to program by that date Take care of what you can control early No new application will go through after 11:59PM EST on application deadline PhORCAS will allow transcripts and reference to go through late as long as the application is in by the deadline Programs may or may not honor these late deliveries Can be controlled by program Can open and close window Post-Match Process PhORCAS is live and is used for the postmatch process One week moratorium prior to offers Enables all parties time to adequately explore opportunities Timeline 3/20/15 Match Day 3/23/15 Applicants can apply to programs 3/30/15 Programs can make offers 5/31/15 PhORCAS closes Tips & Tricks Trouble logging in? Make sure you are using the 2015 ‘applicant’ portal There are other portals for reference writers and programs to log in from Do not create more than one account Contact PhORCAS Customer Service if you are having issues Avoid special fonts and symbols when uploading documents Stick with Times New Roman or Arial Image courtesy of David Castillo Dominici/ FreeDigitalPhotos.net". Tips & Tricks (cont.) Unaccredited residency programs and fellowship programs are not in PhORCAS Reference writers use the standard PhORCAS form to submit their support No document uploading required Foreign graduates New Visa choices Must be pre-approved Need proof of either RPh license or FPGEC from the NABP Tips & Tricks (cont.) Do not wait until the night of the deadline to e-submit your application If you have trouble uploading last minute, you may miss the program’s deadline Consider getting applications in early to allow sites to review your application in more detail Need more information? Website http://www.ashp.org/phorcas YouTube videos https://www.youtube.com/user/PhORCASApp?feature =watch PhORCAS Tweet of the Day “Like” us on Facebook or Follow us on Twitter! More information PhORCAS Customer service [email protected] (617) 612-2868 (9am-5pm EST, M-F) Midyear Clinical Meeting Student PhORCAS Information Session Sunday, December 7 from 1:00-3:00PM Continue the PhORCAS discussion on ASHPConnect and share your tips and tricks Thank you!