- South African Film Commission

Report
WHO’S WHO
Minister of Trade
& Industry
National
Lotteries
Board
National Lottery
Distribution Trust
Fund
Awards operator license
Issues Regulations
Appoints DA members
Regulator
National Lottery operated by Gidani (34% to NLDTF)
Other Lotteries
Trustee to NLDTF
Distribution
Process applications and make payments
2
DISTRIBUTING AGENCIES
Distributing Agency
Charities
45%
Distributing Agency
Sports
22%
Distributing Agency
Arts, Culture and
Heritage
28%
Distributing Agency
Miscellaneous
5%
The Distributing Agencies (DAs) adjudicate applications and make grants in line with criteria
WHO IS ELIGIBLE FOR FUNDING?
NON PROFIT
ORGANISATION
(NPO)
PUBLIC BENEFIT
TRUST
NON-PROFIT
COMPANY
(formerly
called Sec 21
Company)
ORGANISATIONS
ESTABLISHED
UNDER AN ACT
OF PARLIAMENT
EXAMPLES OF ORGANISATIONS ESTABLISHED
BY
ACT OF PARLIAMENT
 Municipalities
 National Heritage Council (NHC)
 National Arts Council (NAC)
 SanPARKS
 Market Theatre
 National Zoological Gardens
 Council for Scientific and Industrial Research (CSIR)
AREAS OF FUNDING
ARTS AND CULTURE DISCIPLINES
FILM
LITERATURE
THEATRE
DRAMA
DANCE
CULTURAL EVENTS
MUSIC
CRAFT
VISUAL ARTS
RESEARCH
WORKSHOPS
SKILLS DEVELOPMENT
AREAS OF FUNDING
HERITAGE DISCIPLINES
Restoration of Historical Buildings, Artefacts and Sites
Purchase of Cultural and Historical South African
artefacts and artworks
Preservation, Documentation and Digitisation of:
*South African Indigenous Languages
*South African Heritage
*Any Form of Religion
AREAS OF FUNDING
AREAS
OF FUNDING
HERITAGE DISCIPLINES
(continued)
Indigenous Knowledge Systems
Documentation of Medicinal Plants
Workshops and Skills Development
Research
8
AREAS OF FUNDING
ENVIRONMENT DISCIPLINES
Greening and Planting of any Plants and Vegetation
Agriculture
Conservation and Rehabilitation of Plant Species
Conservation and Rehabilitationof Animal Species
Environmental Awareness Campaigns
Permaculture
Research
Workshops and Skills Development
Eco-Tourism Activities
Green Economy Activities eg. bioenergy, waste recycling
MAXIMUM AMOUNTS FOR FUNDING
ORGANISATIONS MAY APPLY UP TO A MAXIMUM OF:
Craft and Visual Arts
Performing Arts
Film Production and Distribution
Heritage
Environment
R10 million
R12 million
R15 million
R15 million
R10 million
Organisations applying for more than one project must submit a
detailed budget with motivation for each project.
FUNDING REQUIREMENTS
• Prescribed Application Form (2010/1)
• Registration Certificate
• Constitution
• Project Proposal (Developed by Applicant)
• Project Budget - Detailed as per NLDTF format
• Project Motivation (Provided by NLDTF)
• Annual Financial Statements – New Applicants
*2x sets of most recent Annual/Audited Financial Statements
• Annual Financial Statements – Previously Funded Applicants
*1x set of most recent Annual/Audited Financial Statements
• Annual Financial Statements by Auditor-General
Organisations established under South African legislature
PROJECT PROPOSAL
• Maximum 10 pages
• What is the Project About?
Concept behind the project
• Where will the Project take Place?
Provide background on the area of implementation
• What is the Impact of the Project?
• How will the Project take Place?
Indicate in an activity table with timelines/timeframes
• How will the Project Sustain Itself
Sustainability Plan to be included
Detailed budget Breakdown – as per prescribed template
ORGANISATIONS WITH MANDATORY DOCUMENTS
BUT
DO NOT HAVE ANNUAL FINANCIAL STATEMENTS
PARTNERSHIPS and CONDUITS
FUNDING REQUIREMENTS PARTNERSHIP APPLICATION
MAIN ORGANISATION
ASSISTED ORGANISATION
• Application Form (2010/1)
• Application Form (2010/1)
• Signed and dated Constitution with a
Dissolution Clause.
• Signed and dated Constitution with a
Dissolution Clause.
• Registration Certificate
• Registration Certificate
• Project Proposal
• Project Budget
• Project Motivation
• Memorandum of Understanding signed • Memorandum of Understanding signed
by main contact persons of the assisting
by main contact persons of the assisting
and assisted organisation.
and assisted organisations.
• Annual Financial Statements
• Additional information as indicated in
call for applications guidelines
Additional information as indicated in call
for applications guidelines
PARTNERSHIPS
The assisting organisation can apply for a maximum of 3 assisted
organisations only.
The assisting organisation may charge a programme management fee
not exceeding 10% of the allocation of the assisted organisation.
The Distributing Agency makes the final decision during adjudication.
The assisting organisation must provide a detailed plan for mentoring
and skills transfer for the assisted organisation with the application.
DOCUMENTARIES, FEATURE FILMS, TELEVISION PRODUCTIONS
 SYNOPSIS
(1-2 pages)
 TREATMENT
*Maximum 6 pages
*Indicate approximate duration for the Acts that are presented
*You may provide any additional material that supports the treatment
*Indicate over how many months the film or documentary will be shot
 CHARACTER LIST OF THE FEATURE
*Indicate main and supporting cast and extras
*Budget – provide a breakdown according to the characters
16
FILMS – DOCUMENTARIES AND
FEATURE
FILMSES
AND
FEATURE
DOCUMENTARIES, FEATURE FILMS, TELEVISION PRODUCTIONS
FILMS
 SALARIES FOR CREW
*Indicate number of days they will be working
*If Producer, Director and Scriptwriter are already appointed – provide a
brief profile on each (not more than 15 lines – no CVs)
 DEVELOPMENT PLAN
*how upcoming professionals and graduates are going to be
incorporated into and work in the production
 DISTRIBUTION AND MARKETING PLAN
* Clear plan with time frames to be provided
17
OTHEROTHER
FILM
FILMDISCLIPINES
DISCILPINES
 SKILLS DEVELOPMENT WORKSHOPS
*Caters for any skill within the film industry
*It should be indicated where the skills will be used
 ANIMATION
 FILM EVENTS
 RESEARCH
 FILM EQUIPMENT
18
EXAMPLE BUDGET TEMPLATE
EQUIPMENT
ITEM
QUANTITY
UNIT COST
TOTAL COST
Camera
2
R75,000.00
R150,000.00
Dolly
1
R80,000.00
R80,000.00
Sub-Total
R12 000.00
PERSONNEL COSTS
ITEM
QUANTITY
UNIT COST
TOTAL COST
Director
7 months
R50,000.00
R350,000.00
Assistant Director
7 months
R7,000.00
R49,000.00
Sub-Total
R27 000.00
GRAND TOTAL
R49,000.00
19
BUDGET
BUDGET PRESENTATION
CATEGORISATION
PRE-PRODUCTION
PRODUCTION
POST-PRODUCTION
MARKETING
DISTRIBUTION
ADMINISTRATION
20
EXAMPLE – ACTIVITY TABLE
ACTIVITY
DESCRIPTION
RESPONSIBILITY OUTCOMES
TIME
FRAME
1 Script Editing
Final Script for
and finalisation feature
of script
Producer
Scriptwriter
Final Script
for feature
Aug
2013
2 Selection of
Director
Individual who
will direct
feature
Producer
Director
Aug
2013
3 Auditions and
Casting
Selecting cast for Producer
feature
Director
Cast
Sep 2013
4 Preview of
Feature
First Screening to Producer
the Public
Public
Screening
Dec
2013/
Jan 2014
21
CHALLENGES DURING THE
APPLICATION PROCESS
 “NLDTF Agents” – not authorised by NLDTF
 High Numbers of Incomplete and Non-Compliant applications –
Partnerships as well
 Repeat submissions of declines without addressing reasons provided
 Sophisticated and complicated binding of applications
 Submitting Progress Reports together with Applications
 Last-Minute submission of applications
 Incorrect Information provided to NLDTF employees during enquiries
 Applicants insisting on being prioritised ahead of others
CHALLENGES DURING THE
APPLICATION PROCESS
High rate of declines as a result of:
•Incomplete documentation
•Unacceptable financial statements
•Unregistered accountants / auditors
•Documents not in the name of applicant
Applications falling outside the mandate of DA
•Wrong sector
•Non-fundable activities, projects or items
Corporate governance not strong enough
Grant Agreements not properly signed
Grant Agreements not being read/complied with
INFORMATION THAT IS NOT NECESSARY






Annual Reports
Newsletters
Photographs
Newspaper Clips
Information that is not related to what is being applied for
Too much information about the organisation and not the project
*97% content should be on the project
*3% content can be on the organisation
 People’s CVs; Birth Certificate, Divorce and Death Notices and
Certificates
 Minutes and Strategic Plans – Focus on the Project that is being applied
for
APPLICATION PROCESS
THE FOLLOWING WILL NOT BE CONSIDERED
LATE APPLICATIONS
INCOMPLETE APPLICATIONS, WHERE ALL MANDATORY DOCUMENTS ARE
NOT SUBMITTED
APPLICATIONS NOT ON THE PRESCRIBED APPLICATION FORM 2010/1
FAXED OR E-MAILED APPLICATIONS
APPLICATIONS ON COMPACT DISC ( CD)
CLOSING DATEFOR APPLICATIONS: 12 APRIL 2013
NATIONAL LOTTERIES
BOARD
Block B Hatfield Gardens
Cnr Hilda & Arcadia St
Hatfield
Pretoria
NLDTF
CENTRAL APPLICATIONS OFFICE
Private Bag X101
Brooklyn Square
0075
LIMPOPO REGIONAL
OFFICE
5 Landros Mare Street
Polokwane
EASTERN CAPE REGIONAL
OFFICE
Short Mill House, Quarry Office
Park Selbourne
East London
PO Box 258 Polokwane
0700
Tel 015 299 4660
Fax: 086 295 3511
PO Box 19549
Tecoma 5214
Tel: 043 711 5000
Fax: 086 629 7118
QUESTIONS
AND
ANSWERS

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