Human Resource and Development Office

Report
WE ARE WHAT WE REPEATEDLY DO
ARISTOTLE SAID…
EXCELLENCE THEREFORE IS NOT AN ACT BUT A HABIT
EXCELLENCE
THEREFORE IS NOT AN ACT
BUT A HABIT
WE ARE WHAT…
WE REPEATEDLY DO
Mission, Goal and Thrusts
OVCA
OFFICES
provide nurturing and enabling environment
for the University to carry out:
Administrative
Excellence
Research and
Extension
functions
Thrusts:
1. Promotion of Filipino language and culture;
2. Excellence in instruction;
3. Search for truth and new knowledge;
4. Public Service;
5. Democratization of access to a UP education;
6. Internal Governance;
7. Student, faculty and staff welfare.
Academic
Excellence
(Page 4, UP and You Partners in Excellence, Booklet October 1986)
VISION for UP DILIMAN
Chancellor Caesar A. Saloma
(CCAS)
A University of the Philippines that is
recognized and respected internationally as
a great university in the Asia-Pacific Rim.
A national university that is able to harness,
embody, and project the considerable
artistic, creative and scientific talent of its
people.
UPD’s building an enabling and nurturing
environment for operational excellence in
support of the ultimate objective of attaining
academic excellence is to be realized through
enhancing the capability of the support and
service units so that their personnel can do
their jobs properly and be justifiably held
accountable (CCAS).
• To ensure
provision of
administrative
and
fiscal
support services and resources
required by the broad sectors
of the University ; and
• To make certain
that the
processes
and
practices
employed for such purpose are
founded on the principles of
accountability,
integrity,
efficiency and transparency.
To provide the best possible
enabling
environment,
through prompt delivery of
topmost quality, efficient and
effective
services
and
wherewithal, in support of
the University’s fulfillment of
its three major functions:
instruction, research and
community service
MISSION
GOALS
1. As steward of the University’s manpower, physical and financial
resources, the OVCA shall see to it that resources are efficiently
allocated and utilized---i.e., optimally aligned to the needs of the
end-users;
2. As a major support office, the OVCA will continue to seek
improvements in the processes of delivering support services
(i.e., fiscal, procurement and manpower) by the various units
under its supervision, for the purpose of making service delivery
simple, cost-effective and timely/prompt;
OBJECTIVES
3. The OVCA shall make certain that its units’ attainment of their
respective organizational objectives; their carrying out of
operations; and dealings with both internal and external clients
are anchored on
values and
principles that promote
productivity and constructive organizational culture (e.g.
respect, trustworthiness, fairness, responsibility, transparency
and
accountability, pursuit of excellence, teamwork,
professionalism, honesty, global perspectives, etc.);
OBJECTIVES
4. The OVCA shall persevere to find ways to further improve
personnel services through highly selective recruitment and
hiring of personnel as well as through relevant personnel
training and development programs;
5. The OVCA, together with its various units, shall undertake a
continuing review and evaluation of University’s policies
relative to fiscal, procurement and human resource
administration to ensure their responsiveness and relevance to
the requirements of the various academic and non-academic
units of the University and the changing needs of the time;
OBJECTIVES
The Offices under the Office of the
Vice-Chancellor for Administration
OVCA
HRDO SPMO
DBO
DAO
Human Resources Development Office
Supply and Property Management Office
(Diliman) Budget Office
(Diliman) Accounting Office
(Diliman) Cash Office
PABX
UMT
DCO
PABX
UMT
UPD’s building an enabling and nurturing environment for operational excellence in
support of the ultimate objective of attaining academic excellence is environed to be
realized through enhancing the capability of the support and service units so that their
personnel can do their jobs properly and be justifiably held accountable (CCAS).
The offices under the OVCA seeks to improve administrative efficiency in the
administration of support and services to academic and other administrative
units;
To achieve this the heads of units and concerned officials are revisiting their
requirements to comply with internal and external policies and programs towards a
world class university;
The OVCA and its five (5) major service units: HRDO; SPMO; DAO; DCO , DBO
revisited their respective organizational structure and environment, processes and
requirements relative to the services they extend to their internal clientele with the
objective of making service delivery more efficient.
Each unit will present and discuss their respective legal mandate, organizational setup, processes and procedures, documentary requirements and the corresponding
policy bases for such requirements. Subsequently, issues and concerns that are of
common interest among the internal clients along with the actions taken to address
present challenges and operational problems will be likewise tackled.
Common vision and understanding on each unit’s functions and
operational procedures will build strong relationship and effective flow
of communication within the offices of the University
Aims to re-acquaint the participants with the
existing functions, processes and procedures, and
documentary requirements of the major service
offices under the OVCA in the context of the
University’s vision, mission and thrusts; relevant
laws; and government and University policies, rules
and regulations.
Specifically it aims to:
• Revisit the mission, goals and thrusts of the
University;
• Present and discuss each unit’s functions,
operations,
processes,
procedures
and
documentary
requirements
for
major
transactions;
• Identify operational problems, issues and
concerns; and
• Set directions and corresponding measures and
mechanisms to strengthen service delivery.
EFFECTIVE SYSTEM FLOW
UNIVERSITY OFFICIALS (BOR,
PRESIDENT, CHANCELLOR)
Diliman
OVCA
OVCA OFFICES
•
•
Supervision and implementation
Capacity Development
•
•
Requirements submission
Feedback mechanism for decision
making
UNITS
(Dean/Director/Head
/ AOs)
Employees
(Faculty, REPS, Admin)
Relevant and effective office procedures
towards highly professional unit of OVCA
World Class
University having
Operational &
Academic
Excellence
Part I: What and Why?
Perspective Setting:
•
Levelling (alignment) of UP
VMGO and its direction;
Part II: The Present
Situation
•
Levels and types of
organization under OVCA
Guidelines, Rules and
related laws
•
UP
Part III: How? (current operational
procedures)
Methodology
• Process oriented
• Dialogical
• Interactive
• Experiential
• Participatory
Functions, flow of operation and
documents required by each unit or level
of organization.
Part IV: So What?
Common issues and concerns and action
taken
OVCA
HRDO,SPMO, DBO,
DAO,DCO, DCO,
Empowered and highly
competitive employees
Build the competence (KSA)
to effectively perform the
supervisory
tasks
as
Administrative
Officers/
Heads of Units
Part V: So What Now?
Formulation of plan of action

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