e Service Book Presented By eGovernance Project management Office Koyna Design Circle, Pune Procedure of Registration of DDO • Connect to internet & Go to https://services.mahaonline.gov.in/HRMS-WRD • Click on DDO Registration link as shown below: Use this option if DDO is already registered Use this option if DDO is not registered. (To be filled by DDO) To create New Account: Please Select Your Office Names – To select more than one offices tick check box and click on office names to be selected . Please Enter Your DDO Number Click on Register. • After clicking on register button below message will be displayed. Now user is registered in the system If DDO is already registered • Log In • Please enter your DDO number in username box. • Please enter the default password 1234. • Click on Log In. How to change password ? • When clicked on Log In • Change Password screen will be displayed as below: • It is mandatory to change password after first login. • • • • Change PasswordEnter Default Password i.e. 1234 Enter New Password. Confirm New Password & then Change Password Change Password • On clicking ,change password a message will be displayed as shown in below screenshot saying that Your password has been changed successfully Now Log in with new password To update your DDO number or to add/change offices click on “Add Multiple Offices” After addition of offices, click DDO Post creation & Mapping Enter 3 fields – Name of office, Group & Designation 1. After entering 3 fields following screen is seen 2. Click ‘No of posts filled (B)’ Enter data in below screen under Post Assignment Under Post Assignment enter data as shown below – Aadhar no. is very important as it is login ID for individual’s data entry in eSB Then Update * fields are mandatory After assigning the post of DDO following screen is seen After Assigning of post, DDO will receive SMS as well as eMail to the mobile no. & email ID mentioned above. If DDO is in additional Charge, then fill Dummy Aadhar Number during DDO Post Assignment. Be ready with following info of all employees Full official Name, Aadhar No, Date of Birth, Date of Joining Government Service, Mobile Number & email ID After DDO registration click ‘Employee Post creation & Mapping’ tab as below Fill the data as seen below: Vacant Post (A – B) will be calculated automatically After creation of every record following screen is seen Create Designation wise all the employees for which the DDO is same Then DDO will click on ‘No of posts filled’ After DDO registration click ‘Employee Post creation & Mapping’ tab as below Activities Post Registration 1) Send information regarding DDO Registration, Post creation etc to concerned Region Office. 2) Region office will send this information in standard format to PMO by 29th Nov 2014. Activities Post Registration 1) All the employees when receive SMS / email from system have to start data entry 2) DDO will issue circular/written order of Login IDs & password to all the staff member. 3) Scanning of documents of all employees to be started at the earliest. 4) All the employees will enter their data online on their own or as per directives of office In charge. 5) User Manual will be made available for data entry and Master Trainers concepts will be adopted. List of Documents to be Scanned 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) Medical Examination Certificate Police Verification letter Caste Certificate & Validity Certificate (If applicable) Biometric (Five finger impression & name) 4th/5th/6th Pay Fixation orders & Option Form (If applicable) Home Town declaration form Various nomination Forms (GIS, DCRG, Family Pension, GPF/DCPS) MS-CIT / Marathi / Hindi / Profession Exam (Certificate / Exemption) Additional Increment then only order of that. Deputation Order Training details – Certificates/ Approved Tour Diary etc. or Scan copy of Entry in the Service Book Contact:1) Please contact Mahaonline Helpdesk if any query:Mahaonline Helpline: 022-61316400 Complaint Registration :[email protected] 2) Single Point Of Contact (SPOC) at PMO – Mrs Limaye, AE1 Tel: 020-25468982 (Extension # 804) Email:- [email protected] 3) Mrs Marathe, FC Tel: 020-25445765 / 25420090 (Extension # 506) Time Lines Sr No Actionable Time line Time Required for one entry 1 DDO registration – Add multiple offices 15/11/2014 5 min 2 DDO Post creation & Mapping (own post) 17/11/2014 3 min 3 Employee post creation & Mapping 25/11/2014 5 4 Issue of Login ID & password through written circular to all the staff 27/11/2014 1 day 5 Certificate to be sent to PMO @ DDO registration/post creation & Post Assignment 29/11/2014 1 day Circular for scanning of all documents for End Users (parallel activity) Thanks !