EC Paperwork 101 - Burke County Public Schools

Report
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Presented By:
Marsha Holleman
Jenny Kurzer
Nancy Simmons
Lauren Whitson
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• Parents must be invited 7-10 days in
advance.
• If there is not a 7-10 day notice, then
document an explanation on the
invitation.
• They must receive a written
invitation.
• If no response, make a 2nd attempt.
• A phone message does not count!
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A. A biological or adoptive parent
B. A foster parent if the parents’ rights have been terminated,
but not a therapeutic foster parent.
C. A guardian authorized to act as parent or make educational
decisions, but not the state if the child is a ward of the
state. **The term parent does not include an agency
such as DSS or one of its employees if the child is in their
custody.
D. A person acting in place of a parent including a
grandparent, step-parent, or other relative with who the
child lives.
E. A surrogate parent
*Refer to Page 27 of the Handbook on Parents’ Rights!
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Invitation
DEC 1
DEC 2 (if testing)
DEC 5
Minutes
Give parent the Social History and any other
checklist they need to complete
After the meeting:
• Send EC 300 Initial Referral Checklist with copies
of the required items to Mary Cameron Best at
North Liberty within 10 days!!
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• The 90 Day Timeline begins when the School Receives
the Referral which is indicated on the DEC 1 Part II.
• If it is a parent referral, the 90 days begins as soon as
it is in writing.
• It is our responsibility to help the parent document
their request.
• If it is a teacher referral, the 90 days begins when a
decision is documented to refer for testing after
interventions have been implemented and monitored.
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• Invitation
• DEC 3 Worksheet(s) for suspected
categories
• Eligibility Determination
• DEC 5- Prior Written Notice
• DEC 6- Consent for Placement
• Minutes
• DEC 4- Develop initial IEP within 30 days,
but before the 90 day due date.
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Invitation
DEC 3 Worksheet
Eligibility Determination
DEC 5- Prior Written Notice
Minutes
**Send in CECAS form
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• Parent Invitation
• Student Invitation if the student will be
14+ years old before IEP expires
• DEC 4-IEP
• DEC 5- Prior Written Notice
• Minutes
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• Test accommodations must be implemented in the classroom.
• Give detailed information on the class and test accommodations in the
implementation specifications.
• Do not use custom accommodations for state testing unless approved by
David McGee.
• Make sure to address academic and functional skills in your present levels
of performance and goals.
• Extend 1 students must have objectives that correlate with the Extensions
of Common Core Curriculum
http://www.ncpublicschools.org/acre/standards/extended/
• Extend 2 students must have competency goals
• Extend 1 and 2 students need to have a justification statement for
alternate assessment
• Remember to check the correct course of study on transition plans for
students 14 and older
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Reevaluation without testing/additional data:
• Invitation
• DEC 7- Reevaluation Determination
• Eligibility Determination
• DEC 5- Prior Written Notice
• DEC 4- Revisit the IEP or do a new one
• Minutes
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Reevaluation with testing/additional data requires 2 meetings:
First Meeting
• Invitation
• DEC 7- Reevaluation Determination
• DEC 2- Consent to Evaluate (check all evaluations needed)
• DEC 5- Prior Written Notice
• Minutes
After the Meeting:
• Get screenings completed (vision, hearing, and speech, if needed)
• Complete and send the EC 416 (Request for Reevaluation) to Mary
Cameron Best at North Liberty with copies of required forms and
screenings.
• Only send forms to Mary Cameron if formal evaluations are needed.
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Second Meeting
• Invitation
• DEC 3 Worksheet for the student’s category
• Eligibility Determination
• DEC 4- Revisit IEP and sign the IEP or do a new
one
• DEC 5- Prior Written Notice
• Minutes
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• First contact your Program Specialist!
• Transfers from within North Carolina require a
meeting with a DEC 5 and IEP addendum, if
changes are needed.
• Out-of-State transfers are considered Initial
Referrals and may or may not require additional
evaluations
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http://www.burke.k12.nc.us/curriculum/EC2/Pages/EC-Local-Forms.aspx
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Required Forms for Meetings
EC 300- Initial Referral Checklist
EC 416- Request for Reevaluations
Parent Handbook

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