TDEM ePlan Management Application

Report
Emergency Plan Management
Texas Department of Public Safety
Overview
What is TDEM ePlan Management?
• TDEM ePlan Management Application—a
Web interface in which EMCs can submit
emergency plans and gauge the status of
these plans.
Texas Department of Public Safety
TDEM ePlan
The TDEM ePlan Management application enables EMCs and
local officials to better manage their jurisdiction’s emergency
plans. Instead of mailing or faxing paper emergency plans to
TDEM, EMCs can now submit your new plans through the ePlan
Management application.
Texas Department of Public Safety
TDEM ePlan Features
With the TDEM ePlan Management application,
EMCs can:
• View your current jurisdiction preparedness
profile
• Download annex templates
• Submit emergency plan documents
• View the status of annex documents
Texas Department of Public Safety
Viewing Current Preparedness Profile
• After obtaining a login from Texas DPS Apps
Website (https://apps.dps.texas.gov), you can
log in and view general information about
your emergency jurisdiction, as shown below.
Texas Department of Public Safety
Downloading Annex Templates
• Emergency plans contain several sections, or annexes, that
each Texas jurisdiction must re-submit every five years to
meet compliance. When beginning the emergency plan
process, EMCs must use the most current TDEM templates to
ensure compliance. Using the TDEM ePlan Management
application, you can download the most current Microsoft
Word version for each annex.
• To download the current annex, select the following link:
Texas Department of Public Safety
Submit Annexes for Review
• After downloading an emergency plan annex template and
defining the required information, you can use the TDEM
ePlan Management application to submit one or more
annexes to TDEM for review.
• To submit one or more documents:
1.
Locate the appropriate row in the Emergency Plan Annexes section
of the page, such as Annex B as shown below.
Texas Department of Public Safety
Submit Annexes for Review
(continued)
2. Select the Browse button.
3. In the Choose File to Upload dialog box, navigate to the location
on your computer or server where you saved the annex to submit.
4. Verify the Upload path is correct.
5. To upload additional annexes, repeat steps 1-4.
6. Scroll to the bottom of the page and select the Upload button.
7. The page indicates when the upload was successful.
Texas Department of Public Safety
Submit Annexes for Review
(continued)
After you submit annexes, the TDEM ePlan
application will send you an email once the
system has received the documents.
Texas Department of Public Safety
Approval Emails
When a TDEM Planner reviews and approves
your annex, the system sends you an email like
the following.
Texas Department of Public Safety
Deficiencies Found Emails
When a TDEM Planner reviews your annex and
finds deficiencies, the system sends you an
email like the following.
Texas Department of Public Safety
Jurisdiction Preparedness Report
When your emergency preparedness level changes—such as
when Annexes are approved—the ePlan application will
automatically send you an email with the Preparedness Report
attached, as shown below.
Texas Department of Public Safety
Jurisdiction Preparedness Report
• Preparedness Reports provide a snapshot of the jurisdiction’s
preparedness level at a given point in time, including:
– Preparedness level: Pending, Basic, Intermediate or Advanced.
– Dates of legally-binding documents.
– Status on emergency plan annexes: such as if the documents are in TDEM
review.
Texas Department of Public Safety
COG/DC Preparedness Report
• For members of Councils of Government or Disaster
Coordinators, the system automatically sends a compiled Prep
Report for the preparedness level of each jurisdiction in the
COG or DC.
Texas Department of Public Safety
• Use the Help link on the top of the application
to access more information on using the
TDEM ePlan.
Texas Department of Public Safety

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