Site Validation Process - DepED

Report
Department of Education
SHS Classroom Construction
2015
SHS SITE VALIDATION
PROCESS
DEPARTMENT OF EDUCATION
SHS Validation Process
Actual Site Validation
Official list of Schools
for validation will be
distributed to all
Regional and Division
Offices
Meeting with the School
Head to discuss the
latest Site Development
Plan of the School
PFSED Consolidates
list for submission to
DBM for issuance of
SARO and to DPWH
for implementation
Division will conduct
Kick-off Meeting prior
to actual school
validation
Team to record in the
Appraisal form the
findings on the inspection
made including drawing
the updated site dev plan
showing location of the
proposed building
Appraisal Team to do
actual site inspection to
determine available space
for construction and other
physical aspects that
would affect the
implementation of the
project
All members of the Team
to sign in the
accomplished Site
Appraisal Form
Submission of the
approved reports to
the Central Office
DEPARTMENT OF EDUCATION
The Team will
consolidate the reports
for concurrence/
approval of the SDS
SHS Validation Process
1. DepEd PFSED to provide to all SDS (cc Regional
and Division Project Engineers):
a. list of schools to be validated for SHS
construction (e-copy and hard copy)
b. site appraisal forms (e-copy and hard copy
of sample accomplished form)
c. Site Appraisal Plan (e-copy)
DEPARTMENT OF EDUCATION
Site Validation Process
2. The SDS shall organize a kick-off meeting to be
attended by:
a. Division SHS Coordinator, DPEs, Division Physical
Facilities Coordinator and other concerned
personnel
b. Agenda for the meeting are as follows:
i. Mechanics of site appraisal
ii. Schedule
iii. Team members and team assignments
iv. Logistical requirements
v. Other support needed to be provided by the
SDO
DEPARTMENT OF EDUCATION
SHS Validation Process
3. Upon arrival at the school, the DPE/PFC and SHS
coordinator shall accomplish the following:
a. Check latest site development plan of the
school
(include all ongoing construction projects and/or
pledges/commitment from other sources)
b. Conduct environmental scanning within and
outside the school promises
(check for available space/potential sites suited for
proposed SHS construction, consider safety, etc.)
c. Check if recommended building designs can be
accommodated within the campus
(given the standard footprints of the building proposed
to be constructed)
DEPARTMENT OF EDUCATION
SHS Validation Process
d. Identify other available spaces within the
school compound
e. Accomplish the Site Appraisal Form
f. Sign accomplished form (with School Head)
DEPARTMENT OF EDUCATION
SHS Validation Process
4. Consolidate the results of the validation activity
by municipality and by division
5. SDS will review and approve based on the result
of the validations
6. Submit forms (hard or soft copy) to PFSED
[email protected] by March 7,
2015.
DEPARTMENT OF EDUCATION
SHS Classroom Construction:
Timelines for Implementation
Site
Appraisal
Submission to
DBM for
issuance of
SARO and to
DPWH for
implementation
26 Jan -28 Feb
2015
Procureme
nt
March 2015
April-May 2015
Construction
June 2015 –
May 2016
DEPARTMENT OF EDUCATION
Turn-Over
May 2016
SHS Site Appraisal Form
3 Components:
• Basic School
Site
Information
• Assessment of
Buildable
Space for
construction
• Site
Development
Plan
DEPARTMENT OF EDUCATION
SHS Site Appraisal Form
Component 1:
Basic School Site
Information
•
•
•
•
•
•
•
•
•
•
•
Name of School
School ID
Name of School Head
Classification of SHS
Site
Site Ownership
Lot Area
Topography
Location
Soil condition
Availability of Water
and Electricity
History of Flood Level
DEPARTMENT OF EDUCATION
SHS Site Appraisal Form
Component 2:
Assessment of
Buildable Space for
Construction
• Evaluation if the
recommended school
building type can be
accomodated in the
available space in the
school;
• Identifying other
area or open space
available that can be
used for future
construction
DEPARTMENT OF EDUCATION
SHS Site Appraisal Form
Component 3:
Site Development
Plan
Shows the entire school compound,
existing facilities and proposed
construction (dotted lines)
DEPARTMENT OF EDUCATION
Next Steps
All Regional Directors to request their respective
Regional Physical Facilities Coordinators to:
1. Disseminate all documents needed for SHS
site appraisal to all divisions by Monday,
January 26, 2015.
2. Monitor the progress of appraisal in each
division and if needed, provide additional
support to ensure completion on or before the
set deadline.
DEPARTMENT OF EDUCATION
ACTUAL CONSTRUCTION AND
MONITORING
DEPARTMENT OF EDUCATION
2015 SHS Construction Timelines
(using FY 2014 and FY 2015 budgets)
Jan-Feb
2015
March
2015
Mar-Apr
2015
May 2015 –
May 2016
DepEd DOs:
Validation of
Buildable
Space
DepEd CO:
Finalization of
2015 SHS
Construction
Program
DPWH:
Bidding
DepEd DO:
Orientation of
School Heads
DPWH:
Construction
DepEd:
Monitoring by
DO and
school heads
DEPARTMENT OF EDUCATION
2015 SHS Classroom Construction
•
Information Dissemination. Based on the
results of the SHS validation activity:
– DepEd Central Office (CO): finalize the program for
SHS construction and submit to DPWH and DBM;
provide the Division Offices, copy furnished the
Regional Offices, with a copy of the same list.
– DepEd Regional Offices (RO) and Division Offices
(DO): inform the concerned school heads and
other stakeholders in the community of the final
program/planned construction.
DEPARTMENT OF EDUCATION
2015 SHS Classroom Construction
•
Orientation on Construction Monitoring. The SDS,
with support from the Division Project Engineer, shall
conduct an orientation activity for concerned school
heads to apprise them of the critical stages in
construction that need to be monitored closely.
DEPARTMENT OF EDUCATION
2015 SHS Classroom Construction
BEAM:
250mm x 400mm
COLUMN:
350mm x 350mm
NEW FEATURE OF CALAMITYRESILIENT DESIGN: bigger and
more reinforced beams and columns
DEPARTMENT OF EDUCATION
ROOFING SHEET:
0.40mm THK Pre-painted
Longspan Corrugated G.I. Sheet
ROOFING
FIXER
CONNECTION NEW FEATURE OF CALAMITYOF G.I. SHEET RESILIENT DESIGN: stronger
TO PURLIN
connections and roof framing
DEPARTMENT OF EDUCATION
2015 SHS Classroom Construction
•
Realignment. The DO shall inform the DepEd CO of
any changes or deviation from the final program for
SHS construction (ex. due to commitments from
LGUs/other donors or changes in projected enrollment).
– The changes shall be reported to the DepEd CO no
later than the end of the second quarter of the
year (per Special Provision No. 21 Project
Modification in the 2015 GAA)
•
All SHS construction should be completed by endMay 2016. School heads shall immediately report to the
DO, which shall notify the DepEd CO, of any possible
slippage from this deadline.
DEPARTMENT OF EDUCATION
Recap of Roles and Responsibilities for
Construction Monitoring
• DepEd CO:
– Provide ROs and DOs with final list for construction (to be
implemented by DPWH)
• DepEd RO:
– Inform DOs and other stakeholders of programmed
construction
– Provide assistance to DOs in construction monitoring
• DepEd DO:
– Inform concerned school heads and other stakeholders of
programmed construction
– Provide technical assistance to schools in monitoring
actual construction (conduct orientation)
– Inform CO of any changes/realignments by end-June 2015
– Regularly update CO on status of construction
DEPARTMENT OF EDUCATION
Looking Ahead: Indicative Timelines for
2016 SHS Classroom Provision
Feb-Mar
2015
May-June
2015
Nov-Dec
2015
DepEd CO:
Submission of
2016 budget
proposal
DepEd CO:
Adjustments
to 2016
Construction
Program
DepEd:
Finalization of
2016 Program
DPWH:
Bidding
DEPARTMENT OF EDUCATION
Jan-May
2016
DPWH:
Constructio
n
DepEd:
Monitoring

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