File

Report
AREA PRINCIPAL MEETINGS
February 2015
Doug Thilman
Assistant Superintendent
Human Resources
AREA PRINCIPAL MEETINGS
Recruitment and Retention
Teresa Cunningham-Brown
BTSP Team Highlights
BTSP Paperwork Collection
 Second Quarter Paperwork -- February 9, 2015
 Final collection -- April 15, 2015
Regional Mentor Coordinator Meetings
 Mentor Institute for Elementary Support Model mentors
(March 20, 2015)
 Regional Mentor Coordinator Meetings
(2 scheduled for March)
BTSP Team Highlights
DKP First Year Teacher of the Year Award
Nominations due February 16, 2015
Letter of recommendation, Nominee Essay and
Data form -- Principals’ Weekly
1st year Beginning Teachers only (includes lateral
entry teachers)
Contact Shelia Bennett ([email protected] )
BTSP Support
Mentor Recruitment Form
• Anticipate 2015-16 mentor needs due to
retirements, transfers, resignations, etc.
• Analyze current mentor/BT ratios
• Identify and recruit great veteran teachers to serve
as mentors
• Mentor Recruitment form will require administrator’s
discussion with Mentor Coordinator
BTSP Support
2014 Summer Mentor Training
(Tentative Dates & Locations TBA)
June 15 - 17 (2 sessions)
Traditional & Track 1
July 13 - 15
Traditional & Track 1
July 27 – 29
Traditional & Track 4
August 10 – 12
Traditional & Track 3
August 17 – 19
Track 2
Lateral Entry Teachers
• Spring Lateral Entry Workshop will
be Tues, March 10. Teachers and
principals will be emailed invitations.
Pls encourage your lateral teachers to
attend. Subs will be paid for thru HR.
• Our 4th year of providing this wkshp
and our participants have shared how
beneficial the topics are for them
NCEES
• Reminders
– Review recommended due dates on the WCPSS
Evaluation Calendar.
– Containers should be locked when completed to
prevent further editing.
• Send all NCEES issues to the Technology Help
Desk, [email protected]
• Sally Reynolds, Senior Administrator,
[email protected], 919-854-1699
Locking Containers in NCEES
• Activities within each review cycle container can be
edited and re-edited in any order, until the evaluator
determines that all necessary information has been
entered for the review cycle. The evaluator can then
lock the review cycle container, closing the review cycle
from future editing.
• All activities except for the PDP Mentor Signature must
be marked complete in a review cycle container before
the container can be locked. The Mid-Year Review
activities cannot start until the Initial Review container
is locked. The End-of-Year Review activities cannot
start until the Mid-Year Review container is locked.
AppliTrack
• As of the end of January, over 5,000 applicants
have applied to work for WCPSS.
• Current employees should submit an Internal
Application to apply for transfer opportunities.
• If you have any AppliTrack issues you are
unable to resolve, please send an email to:
[email protected]
AppliTrack Reminders
• Use Google Chrome or Firefox. Internet Explorer will
not show all features.
• When filling out a new form, do not click the “Preview”
box. Check the form you want and then “Continue
with Selected Form” in bottom right corner.
• Please send the Interview Telephone Reference (ITR)
form and PAF within the same time frame.
• In order to ensure accurate data, "associate" the PAF
and ITR with a specific job posting and applicant
whenever possible. Users will be prompted to do this
immediately after creating a new form.
AppliTrack Training Offered in
eSchools
• Hiring Administrators
– February 4— Crossroads II
– March 12—Crossroads II
• Secretaries
– February 3—Holly Springs High School
– February 5—Millbrook High School (2 sessions)
– February 10, 11, 18—Crossroads II
– February 19--Knightdale High School
Student Teaching Program
Spring 2015
• 318 student teachers/full-time interns
• 17 colleges have placed student teachers with WCPSS
Spring 2015 Student Teachers by Curriculum Area
Curriculum Area
Agriculture
Art
Audiology
Biology
Birth-Kindergarten
Business/Marketing
Chinese
Counseling
Dance
Drama
Student
Teachers
3
2
1
5
3
7
1
24
3
2
Curriculum Area
Elementary
English
ESL
FACS
French
Hearing Impaired
Language Arts
Math
Music
Student
Teachers
88
18
4
2
2
1
22
23
10
Curriculum Area
Occupational Therapy
Health and PE
Psychology
Science
SLP
Social Studies
Social Work
Special Education
Spanish
Technology
Student
Teachers
1
2
2
19
3
28
2
27
5
8
Intranet and HR Newsletter
HR Newsletter
has now moved to a
Quarterly email version
Intranet Focus:
Adding content and
updating the “Evaluation
Forms and Guidelines”;
updating directories,
Employee Discounts and
announcing important
events, dates & deadlines.
Tuition Reimbursement
Available through our district-wide Title II program
Restricted only to teachers needing to comply with
HQT standards; teachers at 43 low performing
WCPSS schools, as identified by EVAAS Growth
Index, Growth Category, and Performance
Composite
All eligible applicants will receive some level of
funding
See WCPSS Intranet for details
Who to Contact
Name and Title
Primary
Responsibilities
Contact Information
Shelia Bennett
Senior Administrator
Beginning Teacher Support Program
DSSF Mentor Program
Diane Kent-Parker First Year Teacher
of the Year Awards
ITQ Coaches
(919) 854-1698
[email protected]
Deborah Clifton-Henry
Senior Administrator
Pre-Employment Orientation
Praxis Reimbursement
Tuition Assistance Program
HR Newsletter
(919) 854-1709
[email protected]
Jason Kennedy,
Senior Administrator
Recruitment
Diversity Recruitment
VIF Recruitment
Future Stars
(919) 854-1702
[email protected]
Sherri Morris,
Senior Administrator
Recruitment
Student Teachers
Student Teacher University
919) 854-1704
[email protected]
Sally Reynolds
Senior Administrator
AppliTrack
NC Educator Evaluation System
Lateral Entry Institutie
(919) 854-1699
[email protected]
AREA PRINCIPAL MEETINGS
Staffing and Operations
Spring 2014
Wilma Jenkins-Flythe
Evaluations and
Performance Issues
• It is now Feb and over midway thru the
school year. Please let your Staffing Admin
know immediately of any performance
issues- we must know the names of any
employee who has performance issues by
Feb. 13 & PNP letters need to be sent
• ER and Staffing are working together on
tracking performance concerns-Staffing
Admins will to follow up with the Principal
for all probationary teachers
Staffing Plans
Please refer to Feb. issue of Focus on
Finance to get the dates for the
allotment process and employment
fairs.
This year again, HR will only request
plans from those schools who have
displaced teachers…currently!
Staffing Team changes
• Delora Murphy has been promoted to Sr.
Administrator- working with high schools and
some YR middle schools
• We are in the process of interviewing for her
replacement as Administrator for Elementary
Teacher Assistants
Who to Contact
Name & Title
Responsibilities
Contact Info
Wilma Jenkins-Flythe
Sr Director
•All HR Staffing
•Sub Office
•Application and Employee File
Rooms
•Extra Duty
•Hiring Procedures and Postings
[email protected]
919-854-1775
Alice Card Briggs
Director
•All Traditional & Modified Middle
Schools and some Year Rd MS
[email protected]
919-854-1682
Staffing Administrators:
All school staffing, custodians,
CNS, bus drivers, CO teacher
positions and instructional
support
See Employee Handbook
All leaves and employee letters
See Employee Handbook
Blackmon, Hodges, Milton,
Murphy, Smith, White,
Wiggins-Price
Staffing Processors
Sub Office
Applications Room
Employee File Room
See Employee Handbook
Licensure and Reporting
Dr. Marcie Holland
Salary and Licensure Updates
• Administrative Interns
• Licensure
• Renewals
• Lateral entry, provisional licenses
and required coursework
Administrative Interns for
2015-2016
• Marcie Holland, Sr. Director, will be the point
of contact this year
• Email notification will be sent via the
Principals’ Weekly newsletter regarding
procedures and timeline
Licensure Updates & Reminders
• Updates:
– Jeanne Burton, Senior Administrator, joined the staff on
Monday, February 2, 2015
– School assignments will be updated soon and distributed
• Reminders:
– Renewal information will be sent out in the coming
weeks
– Staff are working on correspondence with individuals
from whom we need documentation, fees, etc.
– Lateral and provisionally licensed individuals must
complete coursework requirements in order to be
eligible for re-employment in 2015-16
Who to Contact
Name & Title
Responsibilities Contact Info
Marcie Holland
Sr. Director
• Administrator Salaries
• Administrative Interns
[email protected]
919.854.1770
Licensure
• Assist employees with
questions, processes, and
procedures related to educator
licensure
• Monitor and correct issues
related to audit exceptions that
occur as a result of licensure
issues
[email protected]
[email protected]
[email protected]
[email protected]
Jeanne Burton, Sr. Administrator
Andrea Evans, Administrator
Letitia Howard, Administrator
Jessica Peppers, Administrator
Employment Verifications
Lorraine Dumas, Tonya Johnson
Processing loan forgiveness
documentation,
salary/employment
verification documents, etc.
AREA PRINCIPAL MEETINGS
Employee Relations
February, 2015
Dr. J. Bryan Martin, Senior Director
Sex Offender Alerts
• The Jessica Lunsford Act requires that principals sign up for
alerts to indicate when a registered sex offender moves within
one mile of the school
• Go to http://sexoffender.ncdoj.gov/
• Remember to edit settings if you change schools
• If an alert is received, the Principal is to notify their Area
Superintendent
• Area Superintendent should also be notified if a student is
required to register as a sex offender
• Parents who are in the registry may not be on campus
without consent of the Superintendent or his deisgnee
• If assistance is needed, contact Dr. Bryan Martin
(919.854.1685 or [email protected])
When Signing Timesheets, Be
Conscious of Concern
• Timesheet should be an
ACCURATE record of time
actually worked
• Pro-forma/Schedule
timesheets are not
appropriate (same time
listed each day)
• Avoid excessive build-up of
comp time
• Additional info in Board
Policy 7910 (Fair Labor
Standards Act)
Wrong
Right
Employee Evaluation Tips
• Be sure the evaluation calendar is followed—when
you sign on NCEES, you are attesting that you
followed policy
• If employee is to receive Non-Proficient/Needs
Improvement/ Unsatisfactory ratings, have two
supervisors/administrators present for the
conference
• No employee should receive Needs Improvement/
Unsatisfactory ratings without prior approval by an
administrator
• An administrator should review and sign/initial all
evaluations completed by non-administrators
Employee Evaluation Tips
(continued)
• Attendance should NEVER be noted on an
evaluation without speaking to someone in
Employee Relations
• NEVER mention health issues on an evaluation
• Evaluations should measure performance for the
entire year, not just recent months
• Any misconduct incidents (letters of reprimand, HR
referrals, etc) should be documented on annual
evaluations
Accommodation Requests
• Refer immediately to Employee
Relations for evaluation
• Relevant Questions
– Is it supported by specific
medical certification?
– Is the request reasonable?
– Given the accommodation, can
the employee complete essential
job functions
• Forms and information available
on internet or intranet
Who to Contact
Name & Title
Primary
Responsibilities
Contact Info
Dr. J. Bryan Martin,
•Oversee all Employee Relations
areas
[email protected]
Anthony Manzo,
•Employee Conduct Reviews
•Criminal Records Checks
•Transportation Issues
[email protected]
Jeff Koweek,
Director
•Accommodation Requests
•Grievances
•Growth Plans
[email protected]
919.854.1755
Martha Freeman,
Director
•Workers’ Comp/Disability
•Retirement
[email protected]
919.854.1759
Calvin Hooker,
Senior Administrator
•Employee Conduct Reviews
•Criminal Records Checks
•CNS Issues
[email protected]
919.854.2966 o / 919.422.1103 c
Mary Swan,
Senior Administrator
•Career Status Performance
Support
•Growth Plans
[email protected]
919.852.3384
Senior Director
Director
919.854.1685 o / 919.284.1187 c
919.854.1750 o / 919.669.4982 c

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