December d4 full staff meeting

Report
DECEMBER D4 FULL STAFF
MEETING
DECEMBER 10 2014
WELCOME & INTRODUCTIONS
SPECIAL THANKS TO PLANNING
COMMITTEE
•
Liz Kingsland
•
Susan Campbell
•
Jamie Dockery
SNAP – ED PROGRAM
Debra Cotterill, Director Nutrition Education Program
•
Civil Rights Requirement for Federal Grant
•
All Staff who report SNAP-ED hours
SEVERE WEATHER POLICY
•
Support Staff Contact
Agent responsibility
•
Notify all county staff
•
Notify District Director
•
Place notice through phone
message, posting on office
door, radio/TV and any
social media outlets
LIVEWELL - CHECK IN
•
Free Health Screening
•
$100 rebate to employees with UK health insurance
•
January 28, 2015 - Fayette Co Extension Office
•
April 23, 2015 - Madison County Extension Office
•
8:00 am – 4:00 pm. Open to All Staff, spouses and
retirees welcome to participate
WORKING WITH VOLUNTEERS &
COUNCILS
•
Leslie Reynolds, Franklin County Extension Agent
for 4-H Youth Development
Personnel
Announcements
1. Estill County - FCS stop-gap
2. Fayette County - 4-H stop-gap
.
.
.
30. Woodford - 4-H stop-gap
ASSISTANT DIRECTOR FOR
COOPERATIVE EXTENSION
SERVICE HUMAN RESOURCES
THOMAS KEENE, JR
EPSILON SIGMA PHI
•
Early Bird Dues Deadline – December 12 2014 – eligible for
drawing for a free Annual Meeting Registration
•
March 18-19 Annual Meeting and Professional
Development In-Service
STATE EXTENSION COUNCIL
•
January 27-28 2015
•
Delegates:
Embassy Suites, Lexington
•
Brenda Hammons, Lincoln County
•
David Klee, Scott County
•
Pat Skinnemoen, Clark County
•
Harlene Welch, Harrison County
•
Sue Kirkman, Franklin County
COLLEGE STRATEGIC PLAN
JANUARY 14, 2015
LISTENING SESSION
•
Rachel Abney, Committee Member
•
Agent & Stakeholder participation on January 14 at Clark County
Extension Office – RSVP names and numbers to Clark County by
January 7. Meeting will begin at 12noon with lunch.
•
Each county may invite 2 individuals to attend. One should be from
traditional extension audiences and one from non-traditional
audience. Some suggestions include youth, school guidance
counselors, Chamber offices, Minorities, faith based organizations,
elected officials, etc.
•
One agent per county may attend.
•
State Extension Council will participate in a separate listening
session during State Extension Council meeting.
HOUSE OF CARDS!
COUNTY COORDINATORS
Office / Support Staff Coordinator
•
Support Staff Supervision
•
Affirmative Action
•
Office Management
•
Office Staff Conferences
COUNTY COORDINATORS
Fiscal contact
•
Fiscal Matters
•
Ordering Supplies
•
Office Petty Cash / Credit Card Management
•
Penalty Mail
•
Equipment and Inventory
COUNTY COORDINATORS
Co Extension Council & Marketing
•
County and State Extension Councils
•
Program Development & Reporting
•
Mass Media
•
Legislative
•
Student Recruitment/College of Ag & HES Alumni
ALL AGENTS
•
Program councils
•
Maintain extension programs in absence of agent or during a
vacancy
•
Provide mutual support to co-workers
•
Be involved in Community & Economic Development
•
Assist new agents in learning about county, people & programs
•
Maintain communication and working relationship among staff
•
Supervise program assistants in respective program areas
KAEFCS
MARY HIXSON
LIZ KINGSLAND
DIANNE DOGGET
TAMARA THOMAS
NAE4HA
LISA ADAMS
MIRANDA SHEARER
NAILE
KIM RAGLAND
FARM BUREAU
MIKE MEYER
LINDA MCCLANAHAN
RANDALL BARNETT COUNTY
EXTENSION COUNCIL GUIDELINES
All counties are encouraged to enter
•
Two entries per district – due to Jenny by December 22
•
Winning Council will be recognized at winter State
Extension Council
•
Winning Council will receive $500.00 cash award plus
framed certificate and County name will be placed on
permanent plaque in the College of Agriculture, Food and
Environment
•
Same County Council cannot win the award in two
consecutive years
•
Application on D4 website
KENTUCKY COOPERATIVE
EXTENSION DIVERSITY AWARD
•
Deadline: December 22
•
Submit to Quentin Tyler
•
Making strides to understand, reach, and include diverse
and underrepresented audiences
•
The program nominated could have started before
October 1, 2012 but it must have also been ongoing
during the period Oct. 1 2013 – Sept 30 2014.
•
$500.00 individual award and $1000.00 team award
•
Application on D4 website
FCS MINI GRANTS AVAILABLE
http://hes.ca.uky.edu/content/forms
•
Proposals should focus on at least one of the current FCS
Initatives
•
Increase collaboration across program areas for FCSrelated activities
•
Develop or expand FCS-related activities
•
Purchase equipment and/or supplies
•
Provide professional development opportunities
•
Up to $5,000.00. Proposals will be selected throughout
the year.
DISTRICT BOARD REMINDERS
•
•
Extension District Board annual meetings in January
•
Elect officers,
•
Swear in new members, Orientation of new members.
http://www2.ca.uky.edu/internal/DBCEManual2004.pdf
•
You do not have to send the Special District Reporting Form to fiscal court.
You will update this information online later in the spring via Department of
Local Government website. Registration fees due by July 15, 2015.
County Program Council Accounts
•
If not a 501(c) 3 organization, then use District Board EIN number on all
receipts, donor letters etc
•
All program groups must annually submit an internal audit report, budget and
financial statement are to District Board. Make note in minutes of EDB and
record date via KERS.
NEW TIMELINE FOR DISTRICT
BOARDS
•
April 15 2015: budget due to DD, present to Fiscal Court
•
June 30 2015: budget amendments due
•
July 1 2015: new audit requirements take effect (FY 2015
audit due June 30, 2016)
•
July 15 2015: 2015-2016 budget due to DLG, yearly
registration fee due
•
Sept 1 2015: Budget to Actual is due for FY 2014-2015
MYUK - TIME/LEAVE REQUESTS
•
Special Holidays: Dec 26, 29, 30, 31 and Jan 2
•
Christmas Holiday, New Years Day Holiday
•
Deleting/Correcting Entries
•
Agent travel requests for Professional Development
Funds, Out-of-State Travel and Travel on State
Funds
REPORTING
WHAT IS DUE WHEN?
•
State Travel Fund Reports – tips on District Website
•
KERS: Monthly Reports – Meetings & Activities,
Expenses, Statistical, Quarterly Success Stories
•
Next success story due January 15
•
MyUK: Time & Leave Requests
•
http://districts.ca.uky.edu

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