Effective Safety Committees Make them work for you

Report
DOE Safety Committee
Handbook
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Effective Safety
Committee!
Make it work for you!
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Rate Your Safety Committee
1. Members are motivated, committee gets things done, is the
cornerstone of our safety program, focuses on problem solving
and safety promotion, is loved by all.
2. It meets, does some things OK, has trouble staying on track, its
basic function is to review accidents and conduct safety surveys.
3. Has not accomplished anything of value in the past year,
members are bored, committee is on the verge of breaking up.
4. Doesn’t meet any more, is in need of life support or a mercy
killing.
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The Challenge

With today’s trend of streamlining and
multi-tasking, administrators and
management level employees are required
to wear several hats.

This makes the Safety Committee
extremely important!
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A Safety Committee is ….
….. an integral element of a comprehensive safety
and health program. It serves to demonstrate
top management’s direction and commitment to
safety as a priority of the organization.
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Purpose of a Safety Committee:
* Promote safety in the workplace.
Goals of a Safety Committee:
* Increase safety awareness
* Build enthusiasm for safety programs
* Reduce and prevent injuries
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A Safety
Committee Can Assist with:
 Regulatory compliance
 Emergency planning (bomb threat, fire, workplace
violence)
 Training (OSHA, lifting, general safety)
 Program development and implementation
 Ergonomics
 Safety surveys
 Job hazard analysis
 Accident investigation reviews
 Employee safety promotion
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High-Performing
Safety Committee


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Positively impacts a safety program.
Touches all levels of the organization.
Liaison between administration and staff.
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Benefits of a Safety Committee
(to the DOE)
 Reduces accidents and lost work time
 Promotes staff involvement at all levels
 Accomplishes more safety projects
 Increases productivity
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Benefits of a Safety Committee (to the
employees)
 Creates a safer work environment.
 Improves communication.
 Increases safety awareness.
 Enhances employee morale.
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Myths…
Safety Committee…
 Relieves managers and supervisors of
their responsibility for safety.
 Takes the place of other safety programs.
 Involves only staff.
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Why Safety Committees Fail
 No direction.
 No successes.
 Frustration.
 Boredom.
 Why are we here?
 This is a waste of my time!!
 No support.
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Possible Barriers to Success
Lack of…
 Management commitment.
 Committee expertise or training.
 Teamwork.
 Leadership.
 Direction and goals.
 Follow-up.
 Focus on specific issues.
 Preparation for meetings.
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Membership –
Cornerstone of an Effective Committee
 All employees should have the opportunity to
participate
 Representation by all departments, locations, operations,
divisions, - include office staff
 Membership should be 5 to 15 (5 to 7 is optimal)
 Designee plus alternate
 Membership should be voluntary
 Rotate members
 Assign specific responsibilities to chairperson, secretary,
and members.
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Responsibilities - Chairperson
 Organize agenda items, speakers, and other
related materials for meetings.
 Forward recommendations to appropriate
management personnel.
 Prepare periodic analysis reports/accident
reports, safety improvements
 Follow-up to past recommendations and report
status
 Conduct meetings in orderly fashion
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Responsibilities - Secretary
 Prepare meeting agenda and notify members of
date and location
 Gather agenda items and related materials
 Roll call of members
 Record minutes
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Responsibilities - Members
 Attend all meetings and actively participate
 Set a positive example for safe performance
 Conduct safety surveys according to schedule
 Participate in accident investigation and review
 Report unsafe acts or conditions
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Committee Structure
 Determine frequency of meeting
 Pre-schedule meeting dates
 Limit to one hour
 Prepare agenda
 Record and distribute minutes
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Meeting Agendas
 Call to order by chair
 Roll call by secretary
 Introduce visitors
 Review minutes of previous meeting
 Conduct business
• Old business
• New business
• Review accident data
• Review safety survey reports
• Review emergency Plans
 Schedule next meeting
 Adjourn
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Functions of the Committee
 Provide a forum to address and discuss health and
safety issues.
 Provide a channel through which improvements can be
recommended for adoption by the administration.
 Generate ideas for improving health and safety.
 Stimulate interest of employees.
 Review and update safety training and emergency plans.
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Keys to success –
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Post Committee members’ names, give them
stature and credibility.
Give the Safety Committee visibility and
recognition.
Encourage reasonable, attainable goals. (Zero
accidents is not a reasonable goal)
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Accident Review Process
 Step beyond accident investigation.
 Brainstorming.
 What did we learn? What do we need to do
differently?
 Evaluate effectiveness of supervisor
investigation/prevention efforts.
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Spice Up a Meeting
 Bring in an outside speaker.
 Hold a safety breakfast.
 Present safety awards.
 Designate a quarterly safety topic:
– Back injury prevention.
– Fire prevention and safety.
– Slips/trips/falls.
– Vehicle safety.
– Personal protective equipment.
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Invite Outside Resources
Fire Department.
Police Department.
Civil Defense
Networking with other schools
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Last Safety Committee Rule

Make it FUN!!!!!
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