UC Davis Safety Spotlight, October 2010 Circle the right answer for the 10 questions below on Injury and Illness Prevention Planning using an IIPP. Please note: the right answer may consist of more than one circled item! 1. Circle all of the following UC Davis departments/units that are required to have an Injury & Illness Prevention Plan (IIPP). A. B. 2. 3. Only departments that handle hazardous materials Shops where employees use power tools A department IIPP will contain which of the following: A. Safety communication system with employees B. Emergency/continuity planning processes Who creates the department’s IIPP? A. UC Davis Risk Management Services Staff B. Outside contractors C. D. Academic departments involving primarily classroom activities Administrative departments where work is done in offices only C. D. Accident investigation procedures Safety and Health training and instruction C. Department employees at all levels with direction from the Director or Dept. Chair. Department staff, with guidance from Risk Management Services D. 4. Who should be knowledgeable about the department IIPP? A. Department Safety Coordinator C. All employees B. Managers and supervisors D. None – the IIPP is not designed to be “used;” it is a formal recordkeeping document and just needs to be available if CalOSHA performs a monitoring visit 5. True or False: If an employee observes an unsafe condition, he or she can use personal judgment on whether to report it immediately or wait a reasonable length of time to allow the hazard to be cleared up by others. 6. IIPPs are required to avoid which of the following: A. Workplace injury or illness to employees B. Damage to University facilities and projects C. D. Violations of regulatory requirements All of the above 7. True or False: If department staff is extremely busy, the department can simply adopt and use an IIPP from another campus department that has similar operational characteristics. 8. “Hazard evaluation” is an essential step in developing an IIPP. Who is responsible for identifying possible hazards by doing a job safety analysis? A. Manager or supervisor C. Collaboration of management and all department employees B. No one; “Hazards” are already established in D. Department Safety Coordinator UC procedural manuals 9. Which of the following are examples of effective safety-related communication between management and staff? A. Review of the department’s IIPP C. Safety meetings B. Training and coaching D. Employee reporting a hazard to the manager E. All of the above 10. True or False: Employees are not required to report “near misses,” but are required to report workplace-based illnesses, and incidents in which people or property are harmed or may have been exposed to toxic materials. Answers to the quiz are on the reverse of this sheet. Think Safe. Act Safe. Be Safe. Answer Key: 1. (A, B, C & D) All departments and units are not only required to have an IIPP, but will realize major benefits from having this important resource. A department with an up-to-date IIPP is a department whose members really care about employee safety and the UC Davis Principles of Community. 2. (A, C and D) Although every department should also have an Emergency/Continuity Plan, this is not part of a department’s IIPP. The IIPP contains nine essential components, including provisions for training, hazard assessment and inspections, communication, investigations, documentation and establishing a safety committee. 3. (C and D) The people who know the department best are the department members themselves, therefore they are the most qualified to identify possible hazards and develop preventive measures. Staff members at all levels work as a team under the direction of the Director or Chair and with consultation of Occupational Health Injury Prevention experts. 4. (A, B and C) Although the IIPP is an official regulatory document, it doesn’t just “sit on a shelf;” it is an important reference for every-day use. It contains essential guidance that safeguards employees and ensures that the department complies with official requirements. Everyone in the department should know what the IIPP is for and be familiar with the appropriate sections. 5. (False) If an employee observes an unsafe condition, he or she should correct it immediately, such as closing a door or moving an extension cord, or inform a supervisor or Department Safety Coordinator (DSC) so it can be corrected by someone else. The unsafe condition may also be recorded by as part of an injury prevention measure by the DSC or supervisor. 6. (A) All of the above. Adhering to the policies and procedures in the IIPP will keep you, your coworkers and vital campus resources safe It will also protect your department from experiencing violations and will ensure the campus is a safer place. 7. (False) Each department or unit must customize the contents of their IIPP to accommodate their unique operational requirements. Some elements are common to more than one department, however, so sharing some parts of the contents or using an existing plan as a model are good ideas. 8. (C) All department members can contribute their observations and ideas in identifying possible workplace hazards as part of the workplace safety analysis. 9. (E) All of these manager-employee interactions form part of an ongoing, two-way communication stream that keeps both employees and their supervisors informed of activities in the department, updated safety and health measures and training and compliance requirements. 10. (False) Near-misses must be reported and documented. By understanding near-misses, it’s possible to spot hazards before injury or damage take place. The data provided by near miss reporting can be applied campus-wide to protect people throughout the campus community, and can help to create future safety policies based on real-world situations. Think Safe. Act Safe. Be Safe.