Laptop Orientation 2013 Welcome Please do not open anything yet Laptop Orientation Learning Goals How to take care of your laptop Where to go to have your laptop worked on How to keep your data safe and your computer running smoothly Using Windows 7 with the RHIT network Accessing the Internet and Email Other services you may need in your first week at RHIT How to be an effective system administrator The Help Desk The RHIT Help Desk is your first point of contact for computing, networking, and telephone problems First floor of Crapo Hall, 8am-5pm Monday-Friday firstname.lastname@example.org, (https://secure.rose-hulman.edu/support/) Phone x8989 (from off-campus: 877-8989) Most laptop repairs are completed in 3-4 hours Bring your laptop to the Help Desk for software problems or hardware repairs Loaner laptops are available when repairs take longer For example, a bad hard drive can’t be fixed over the phone or via email Your laptop has 4-year warranty; covered repairs are free Batteries only have a 1 year warranty This warranty starts when the battery was made, not when you receive it. Document Management Save all of your work in the “My Documents” folder in the “Documents” library of your personal account This will aid the Help Desk if data recovery is necessary Organizing My Documents into subfolders is highly recommended You should frequently make a backup copy of your data Examples: courses, recreation, family This can be done easily with the Backup and Restore program found in the Control Panel Burn important files to a CD-R/W or DVD±R/W Copy data to your network space on DFS (discussed later) You might also consider purchasing a USB thumb drive or an external hard drive. Ultimately, you are responsible for safeguarding your data Accounts on your Laptop Two accounts are on your laptop Your Personal Account Accessed by typing your username and your password into the Windows login box Used for everyday work and play You will spend most of your time in this account If you attempt administrative activities (such as software installation) while logged into your user account, a dialog box will ask you to authorize this by typing the .\localmgr username and password. Not including the “.\” will give ‘incorrect username or password’ error. “.\” is shorthand for the name of your computer Localmgr (Almost never log in to this account) We refer to these as your local or laptop accounts Windows Update Windows Update is a very important part of keeping your computer safe and up-to-date Critical updates will be installed automatically. Do not disable this feature! Microsoft updates include security and Office updates, but there may be other updates available on the Windows Update site Automatic Windows Updates do not require localmgr access Microsoft Endpoint / Malware Helps keep your computer safe from Viruses, Trojans, and other Malware Is scheduled to run a full virus scan daily at 2:00 AM The time of the scan can be changed (see packet for details) It is strongly recommended that you do not disable the scans This will help ensure that your computer remains worm and virus-free Malware is one of the biggest threats to your laptop’s performance, and may lead to theft of your personal information A comprehensive guide to keeping your computer free of malware can be found in your packet What Software Comes with My Laptop? Microsoft Windows 7 Enterprise Microsoft Office 2013 Professional Plus Academic Applications SecureFX (SFTP), SecureCRT(SSH), etc. Various utility programs Maple, Working Model, Logger Pro, Matlab, Solid Edge, Eclipse Microsoft Endpoint Various network tools Word, Excel, PowerPoint, Access, Outlook, InfoPath, Publisher, One Note, SharePoint Workspace, Lync WinRAR, Acrobat Reader, KeePass, etc. You are licensed to use this software for as long as you are at Rose. Laptop Graphics Processors The Lenovo w530 has two graphics processors Automatically switches between them based on whether it is running on AC power or battery. You can set the laptop to always use a particular processor Screen flashes black for a second when it switches between processors - don’t worry about it. For daily uses (including watching videos, web browsing), there is no discernable difference in picture quality or speed. What Comes With My Laptop? 170 watt AC Adapter Network Cable Lenovo Manuals & Lenovo Recovery CDs ID Tag USB Mouse Unpacking Open the box and carefully take out the laptop Attach the ID tag to the laptop bag If you are missing any parts, notify someone immediately Do not pull the laptop out by the packing material as it will come off and the laptop may fall. Grasp the laptop instead. Put packing material back in the box. The next slide will list what should be in your laptop box Put the box and laptop case on the floor next to you Save the box. It will be useful for storage Put your Recovery CD in a safe place Verify Box & Backpack Contents 170 watt AC Adapter Network Cable Lenovo Manuals & Lenovo Recovery CDs ID Tag Do not plug in or turn on USB Mouse your computer yet! Note that during Laptop Orientation, you will not have network access to sites outside Rose-Hulman Don’t put these items away Laptop AC Adapter Network cable Mouse Paperwork DO NOT TURN ON YOUR LAPTOP YET Paperwork Completion Carefully read and sign the paperwork on your desk, using a pen A student assistant will collect the white copy labeled “RHIT Copy”; keep the copy labeled “Student Copy” for your personal records If you have any questions about the paperwork or anything else in this presentation, please don’t hesitate to ask Left Side of Laptop Mini USB 3.0 VGA Display Port (External Monitor Out) Firewire USB 2.0 Wireless switch Right Side of Laptop Express Card Slot 5 in 1 SDHC Reader DVD ± RW Headset (Microphone/Headphone) Jack Ethernet (Wired Network) Lock Slot Back of Laptop Powered USB Power Color Sensor Color Sensor: You can use this to calibrate colors on your monitor. This is not a thumbprint reader! Connect your Laptop Plug the mouse into a USB connector Connect the power adapter Connect the network cable to the network port Power outlets and network jacks should be located under your table DO NOT DO ANYTHING ELSE YET Power Up You may now turn your computer on Power Button Additional functions of keys with an icon below the primary key functionality can be accessed by holding down the Fn key and pressing the key Login to your Personal Account Login to Windows using the username and password for your personal account found on your account slip This is the name of your computer. In order to access this when switching user, type .\yourusername to get to your personal account on your computer. You will be changing 3 passwords 1. 2. 3. Rose-Hulman Network Password Personal password on your computer localmgr password on your computer First we consider The Rose-Hulman password rules Suggestions for creating good passwords RHIT Network Password Rules 1. 2. RHIT passwords must contain 8 to 20 characters Passwords must contain at least three of the following four character classes: 3. Passwords cannot contain any of the following upper case letters lower case letters numbers special characters First name Last name Banner ID Use a different password for your Rose-Hulman account than for any other computer or web site account Choosing a Password How to choose a password: Follow the RHIT rules (a summary is on the white board) Don’t use a dictionary word as a password. Use a phrase or abbreviation Don’t use something obvious or personal Use a different password for your Rose-Hulman account than for any other computer or web site account Instead of using a password, use a phrase (from a song, movie or book?). For example, “Live long & prosper” was a strong passphrase (until we mentioned it here) due to its length and character mix You may not have a strong password in mind right now, so you can think up a temporary password - you may wish to make a note of it in a safe place Replace your temporary password with your secure one in the next few days (you cannot change it within the next 24 hours) We will now put these rules into practice as we change our network account password. If you forget your password, visit the Help Desk with your Student ID 1. Change your Network Password (blue Ethernet cable must be connected) From your desktop, press Ctrl-Alt-Del and click “Change Password” 1. Your user name should appear here automatically 2. Change the domain to “ROSE-HULMAN” 3. Enter your network password from the account slip here 4. Enter your new temporary network password here 5. Confirm your new password here 6. Click the arrow to change your password 7. Write your temporary network password on your packet’s cover sheet 2. Change your Personal Password From the desktop, press Ctrl-Alt-Del and click “Change Password” 1. Your user name should appear here automatically 2. Enter your old password from the account slip here 3. Enter your new temporary password here 4. Re-enter your new password here 5. Click OK to change your password USERNAME-1\username 6. Write down your personal account password on your packet’s cover sheet 3. Change your localmgr Password Once you are at your desktop in your personal account, press Ctrl-Alt-Del and click “Change Password” 1. Your user name should appear here automatically; change it to localmgr 2. Enter your old localmgr password from the account slip here 3. Enter your new temporary USERNAME-1\localmgr localmgr password here 4. Re-enter your new localmgr password here 5. Click the arrow to change your localmgr password 6. Write your temporary localmgr password on your packet’s cover sheet Log Off and Log On Verify that you have changed your personal account password successfully: Click Start, the arrow beside Shut down, Log Off When you are back at the logon screen, press Switch User Enter your username (not localmgr) and your new password Click OK. This should return you to your desktop If you cannot log in, get help immediately! KeePass KeePass is a password management system. It stores your passwords in an encrypted database file on your computer. That way you can make unique complicated passwords and not worry about forgetting them. You only need to remember your master key. Choose the best password that you can still remember. Write it down somewhere, IAIT can’t recover a lost KeePass password. To start KeePass, go to Start->All Programs You can make multiple different files of passwords to better manage them. More information about KeePass’s main features can be found in your packet. Windows 7 Features Selecting “All Programs” brings up this dialog where you can look through all available programs. Typing in the name of a program or document will bring up this Local vs. Network Accounts The previous slides dealt with your local (laptop) accounts Your personal account (username) localmgr For the rest of this session, we will focus on your network account Rose-Hulman Network Services 8 Key Pieces To Understand Network Password Network Storage Software Distribution Real-time Communication Email & Outlook Wireless Network Access Network Printers Rose-Hulman Web Services Network Username and Password Microsoft DFS Network File System DFS is useful for backing-up academic work and sharing information with campus users Each student is given 1000MB of storage A link to the DFS root folder can be found under “Favorites” in Windows explorer Uses standard MS Windows file permissions for files and folders, and is also accessible through Secure FTP DFS uses the campus directory service, so you can grant permissions for any groups or users. Add your DFS home to Favorites Navigate to your home folder in DFS Right click on Favorites and select “Add current location to Favorites” Software Distribution To Access the Software Distribution Folder: Go to “DFS root” in “Favorites” Double-click the Software folder The software you are licensed to install on your laptop is located in the Apps or Course Software folder Double click the Installation Instructions document if present to see how to install the program Software Distribution DFS Windows Networking myrhit.rosehulman.edu Network Username and Password SharePoint Allows access to the campus calendar To access your personal site, click Sign In in the top right-hand corner Your personal webpage will be available here: https://local.rose-hulman.edu/Pages/default.aspx http://myrhit.rose-hulman.edu/mysite SharePoint allows students to create personal web pages, store documents, display and find campus announcements, and both read and create RSS feeds Documents you create may be private, shared with a small group, or accessible by anyone Integration with Microsoft Office allows easy editing and collaboration on documents Software Distribution DFS Windows Networking SharePoint myrhit.rosehulman.edu Network Username and Password Email Email use is critical at Rose-Hulman Microsoft Office Outlook is your laptop’s email client. It is already configured for RHIT’s Exchange 2013 server Open it and check for new email When prompted for your username, it must be email@example.com Each student has a 1000 MB Exchange email quota on At 950 MB, you will receive a warning email; at 1000 MB, you will no longer be able to send or receive email Rose Hulman Email Everywhere Your instructors will expect you to check your RHIT email frequently (at least daily is a good idea) You can check your email through the web on your phone or another computer at http://exchange.rosehulman.edu Here, you do not need the @rose-hulman.edu in the username that you enter IAIT provides details about the IMAP and POP settings if you want to add your Rose-Hulman email account to your phone’s email client at http://web.rosehulman.edu/iait/Services/Pages/Email.aspx You can set up Outlook on your laptop to also read mail from Gmail or other servers. Microsoft Lync Instant messaging Voice and video chats Allows sharing whiteboards, PowerPoints, desktops, and open programs. Users can initiate meetings and invite other users Lync 2013 clients are available for free on the Google Play Store and Apple App Store if you want to use Lync on your phone. Software Distribution DFS SharePoint myrhit.rosehulman.edu Network Username and Password Windows Networking Communication Outlook Email Lync Chat/ IM Wireless Network Access Rose-Hulman provides wireless networking in the academic buildings, SRC, Union, Library, and all Residence Halls You may only have a personal router if the wireless is disabled. The Rose-Hulman RHIT-1X wireless network is protected by a secure encryption protocol Next, you will use the RHIT-1X wireless network Alternatively, you can use an Ethernet cable to connect to the network through one of the many ports around campus for a faster connection. Do this when registering for classes or downloading a large file. Using the RHIT-1X Wireless Network 1.) Unplug your Ethernet cable and ensure that your wireless is enabled – to enable, flip the wireless switch on left side of laptop so that the green is showing Wireless switch Green means it is on 2.) Look for the wireless network icon in the notification area 3.) If you are asked to log in, type only your username and your new RHIT Network password Registering Your Other Devices on the RHIT network If the device has a web browser: Open the web browser A registration page should show up Accept the conditions When asked for a username and password, enter your username and network password Otherwise register the device’s MAC address with IAIT by emailing it to firstname.lastname@example.org Go to netreg.rose-hulman.edu to register online and check bandwidth usage. Getting Online Some materials for classes can only be accessed when you are on the network. If you are off campus but need to have network access, connect to Rose-Hulman’s VPN. The instructions are in the “Getting Online” pages of IAIT’s website. http://web.rose-hulman.edu/iait/GettingOnline/Pages/default.aspx Specific instructions for accessing the wifi with a smartphone or tablet are also in IAIT’s Getting Online section. Software Distribution DFS SharePoint myrhit.rosehulman.edu Network Username and Password Windows Networking Communication RHIT-1X Outlook Email Lync Chat/ IM Wireless Network Print and Network Printing \\print is a server that provides easy access to many of the printers on campus Networked printers are located throughout the Rose-Hulman campus Network printers can be added through \\print You will need to install the printer for your residence hall by accessing \\print We will do this next Installing a Printer Reconnect your network cable Open the start menu and enter \\print in the “search programs and files” bar, then press the Enter key A window containing printer names should come up If you are prompted for a password, enter your network email@example.com and password Check the box to remember your password, so you don't have to enter it every time you print Find the printer named after your residence hall/floor Double-click that printer to install it Repeat for the O257 printer Setting a Default Printer Open the “Devices and Printers” window from the Start Menu. Right click “Microsoft XPS Document Writer” and select “Set as default printer” Setting Microsoft XPS Document Writer as default will avoid accidently wasting paper because it creates a .xps file rather than sending the document to a printer Software Distribution DFS SharePoint Network Printers myrhit.rosehulman.edu Print Network Username and Password Windows Networking Communication RHIT-1X Outlook Email Lync Chat/ IM Wireless Network Web-based Services Banner http://sslvpn.rose-hulman.edu http://www.rose-hulman.edu (click ‘current students’ from homepage) SharePoint https://rhspam.rosehulman.edu Quick Links http://moodle.rosehulman.edu Barracuda Spam Firewall https://prodweb.rosehulman.edu/regweb-cgi/regsched.pl Web-based VPN client http://web.rosehulman.edu/iait Course Schedule Lookup Moodle https://password.rosehulman.edu Help Desk Web Page Click ‘Intranet’ at top of page, then ‘Banner Web’. Network Password Change https://local.rosehulman.edu/Pages/default.as px See printed packet for additional services Moodle (Course Management) Many instructors will use the Moodle Course Management System to post course materials and communicate with students In Moodle, you can View course materials Check your course grades (if your instructor uses Moodle for grades) Communicate with your instructor and other students via discussion forums, chat, surveys Submit assignments and quizzes electronically Most student uses of Moodle are straightforward. Your instructors will tell you if and how they will use Moodle in their classes Logging into Moodle On the Rose-Hulman home page click the “Intranet" link at the top of the page, then click the Moodle link. Login using your username and network password Next we will discuss changing your profile and settings on Moodle You will get course-specific Moodle information from instructors who use Moodle Moodle Personal Information You have control over what personal information is available on Moodle Click “My profile settings” -> “Edit profile” under the Settings Block on the left side of the page From this page you can control who can view your email address You can add information about yourself, and add alternative methods of reaching you You can also upload your picture. This will help in identifying group members and other students in your courses and enhancing Rose’s sense of community If you make any changes, be sure to click the “Update Profile” button at the bottom of the page Software Distribution DFS SharePoint Network Printers myrhit.rosehulman.edu Print Network Username and Password Windows Networking Communication RHIT-1X Outlook Email Lync Chat/ IM Wireless Network Web-based Services Moodle Banner Web Schedule Lookup Online Tools Other Operating Systems/Drivers It is possible to install an alternate to Windows 7 on your laptop such as Linux IAIT does not currently support other operating systems and cannot guarantee that they can help with issues that arise If you wish to install an alternative OS, consider either dual booting or using a virtual machine You are responsible for being able to install and run course software if you replace the operating system on your computer Only install Lenovo-issued device driver updates for the hardware on your laptop Reminders Additional information is available from http://www.rose-hulman.edu/iait If you have questions or your laptop has problems, please come by the Help Desk (on the first floor of Crapo Hall, x8989) Read through the packet and try out several of the services Don’t forget to replace the temporary password you chose today with a more secure one tomorrow Feel free to ask questions of me or the student assistants Where to find this presentation … … and other orientation materials on-line: http://www.rose-hulman.edu/iait/laptops/orientation/ What to do now Skim the contents of your packet Try out things that look interesting Ask questions about things you do not understand Get acquainted with software on your laptop Don’t forget to Decide on better long-term passwords and use them Bring your laptop and a network cable to your afternoon meeting with your advisor. You’ll need them for registration.