laptop - Rose-Hulman External Collaboration

Report
Laptop Orientation 2013
Welcome
Please do not open anything yet
Laptop Orientation Learning Goals
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How to take care of your laptop
Where to go to have your laptop worked on
How to keep your data safe and your computer
running smoothly
Using Windows 7 with the RHIT network
Accessing the Internet and Email
Other services you may need in your first week
at RHIT
How to be an effective system administrator
The Help Desk
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The RHIT Help Desk is your first point of contact for
computing, networking, and telephone problems
First floor of Crapo Hall, 8am-5pm Monday-Friday
[email protected],
(https://secure.rose-hulman.edu/support/)
Phone x8989 (from off-campus: 877-8989)
Most laptop repairs are completed in 3-4 hours
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Bring your laptop to the Help Desk for software problems or
hardware repairs
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Loaner laptops are available when repairs take longer
For example, a bad hard drive can’t be fixed over the phone or
via email
Your laptop has 4-year warranty; covered repairs are free
Batteries only have a 1 year warranty
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This warranty starts when the battery was made, not when you receive it.
Document Management
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Save all of your work in the “My Documents” folder in
the “Documents” library of your personal account
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This will aid the Help Desk if data recovery is necessary
Organizing My Documents into subfolders is highly
recommended
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You should frequently make a backup copy of your data
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Examples: courses, recreation, family
This can be done easily with the Backup and Restore program
found in the Control Panel
Burn important files to a CD-R/W or DVD±R/W
Copy data to your network space on DFS (discussed later)
You might also consider purchasing a USB thumb drive or an
external hard drive.
Ultimately, you are responsible for safeguarding your
data
Accounts on your Laptop
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Two accounts are on your laptop
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Your Personal Account
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Accessed by typing your username and your password into
the Windows login box
Used for everyday work and play
You will spend most of your time in this account
If you attempt administrative activities (such as software
installation) while logged into your user account, a dialog
box will ask you to authorize this by typing the .\localmgr
username and password.
 Not including the “.\” will give ‘incorrect username or password’ error.
 “.\” is shorthand for the name of your computer
Localmgr (Almost never log in to this account)
We refer to these as your local or laptop accounts
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Windows Update
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Windows Update is a very important part of
keeping your computer safe and up-to-date
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Critical updates will be installed automatically.
Do not disable this feature!
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Microsoft updates include security and Office
updates, but there may be other updates available
on the Windows Update site
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Automatic Windows Updates do not require
localmgr access
Microsoft Endpoint / Malware
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Helps keep your computer safe from Viruses, Trojans,
and other Malware
Is scheduled to run a full virus scan daily at 2:00 AM
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The time of the scan can be changed (see packet for
details)
It is strongly recommended that you do not disable the
scans
This will help ensure that your computer remains worm
and virus-free
Malware is one of the biggest threats to your laptop’s
performance, and may lead to theft of your personal
information
A comprehensive guide to keeping your computer free
of malware can be found in your packet
What Software Comes with My Laptop?
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Microsoft Windows 7 Enterprise
Microsoft Office 2013 Professional Plus
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Academic Applications
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SecureFX (SFTP), SecureCRT(SSH), etc.
Various utility programs
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Maple, Working Model, Logger Pro, Matlab, Solid Edge, Eclipse
Microsoft Endpoint
Various network tools
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Word, Excel, PowerPoint, Access, Outlook, InfoPath, Publisher,
One Note, SharePoint Workspace, Lync
WinRAR, Acrobat Reader, KeePass, etc.
You are licensed to use this software for as long as you
are at Rose.
Laptop Graphics Processors
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The Lenovo w530 has two graphics processors
Automatically switches between them based on whether
it is running on AC power or battery.
You can set the laptop to always use a particular
processor
Screen flashes black for a second when it switches
between processors - don’t worry about it.
For daily uses (including watching videos, web
browsing), there is no discernable difference in picture
quality or speed.
What Comes With My Laptop?
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170 watt AC Adapter
Network Cable
Lenovo Manuals & Lenovo Recovery CDs
ID Tag
USB Mouse
Unpacking
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Open the box and carefully take out the laptop
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Attach the ID tag to the laptop bag
If you are missing any parts, notify someone immediately
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Do not pull the laptop out by the packing material as it will come off
and the laptop may fall. Grasp the laptop instead.
Put packing material back in the box.
The next slide will list what should be in your laptop box
Put the box and laptop case on the floor next to you
Save the box. It will be useful for storage
Put your Recovery CD in a safe place
Verify Box & Backpack Contents
170 watt AC Adapter
 Network Cable
 Lenovo Manuals & Lenovo Recovery CDs
 ID Tag
Do not plug in
or turn on
 USB Mouse
your computer
yet!
Note that during Laptop
Orientation, you will not
have network access to sites
outside Rose-Hulman
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Don’t put these items away
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Laptop
AC Adapter
Network cable
Mouse
Paperwork
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DO NOT TURN ON YOUR LAPTOP YET
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Paperwork Completion
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Carefully read and sign the paperwork on your
desk, using a pen
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A student assistant will collect the white copy
labeled “RHIT Copy”; keep the copy labeled
“Student Copy” for your personal records
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If you have any questions about the paperwork
or anything else in this presentation, please
don’t hesitate to ask
Left Side of Laptop
Mini
USB 3.0
VGA
Display
Port (External Monitor Out)
Firewire
USB 2.0
Wireless switch
Right Side of Laptop
Express
Card Slot
5 in 1 SDHC
Reader
DVD ± RW
Headset
(Microphone/Headphone)
Jack
Ethernet
(Wired Network)
Lock Slot
Back of Laptop
Powered USB
Power
Color Sensor
Color Sensor: You can
use this to calibrate
colors on your
monitor.
This is not a
thumbprint reader!
Connect your Laptop
Plug the mouse into a USB connector
 Connect the power adapter
 Connect the network cable to the network
port
 Power outlets and network jacks should
be located under your table
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NOT DO ANYTHING ELSE YET
Power Up
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You may now turn your computer on
Power Button
Additional functions of keys with an icon below the primary key functionality can be
accessed by holding down the Fn key and pressing the key
Login to your Personal Account
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Login to Windows using the username and
password for your personal account found on
your account slip
This is the name of your computer.
In order to access this when
switching user, type
.\yourusername to get to your
personal account on your
computer.
You will be changing 3 passwords
1.
2.
3.
Rose-Hulman Network Password
Personal password on your computer
localmgr password on your computer
First we consider
 The Rose-Hulman password rules
 Suggestions for creating good passwords
RHIT Network Password Rules
1.
2.
RHIT passwords must contain 8 to 20 characters
Passwords must contain at least three of the following four
character classes:
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3.
Passwords cannot contain any of the following
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upper case letters
lower case letters
numbers
special characters
First name
Last name
Banner ID
Use a different password for your Rose-Hulman account than
for any other computer or web site account
Choosing a Password
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How to choose a password:
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Follow the RHIT rules (a summary is on the white board)
Don’t use a dictionary word as a password. Use a phrase or
abbreviation
Don’t use something obvious or personal
Use a different password for your Rose-Hulman account than for any
other computer or web site account
Instead of using a password, use a phrase (from a song, movie or
book?). For example, “Live long & prosper” was a strong passphrase
(until we mentioned it here) due to its length and character mix
You may not have a strong password in mind right now, so you can
think up a temporary password - you may wish to make a note of it
in a safe place
Replace your temporary password with your secure one in the next
few days (you cannot change it within the next 24 hours)
We will now put these rules into practice as we change our network
account password.
If you forget your password, visit the Help Desk with your Student ID
1. Change your Network Password
(blue Ethernet cable must be connected)
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From your desktop, press Ctrl-Alt-Del and click “Change
Password”
1. Your user name should appear
here automatically
2. Change the domain to
“ROSE-HULMAN”
3. Enter your network password
from the account slip here
4. Enter your new temporary
network password here
5. Confirm your new password
here
6. Click the arrow to change your
password
7. Write your temporary network password on your packet’s cover sheet
2. Change your Personal Password
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From the desktop, press Ctrl-Alt-Del and click “Change
Password”
1. Your user name should appear
here automatically
2. Enter your old password from
the account slip here
3. Enter your new temporary
password here
4. Re-enter your new password
here
5. Click OK to change your
password
USERNAME-1\username
6. Write down your personal account password on your packet’s cover
sheet
3. Change your localmgr Password
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Once you are at your desktop in your personal account,
press Ctrl-Alt-Del and click “Change Password”
1. Your user name should appear
here automatically; change it to
localmgr
2. Enter your old localmgr
password from the account slip
here
3. Enter your new temporary
USERNAME-1\localmgr
localmgr password here
4. Re-enter your new localmgr
password here
5. Click the arrow to change your
localmgr password
6. Write your temporary localmgr password on your packet’s cover
sheet
Log Off and Log On
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Verify that you have changed your personal account
password successfully:
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Click Start, the arrow beside Shut down, Log Off
When you are back at the logon screen, press
Switch User
Enter your username (not localmgr) and your
new password
Click OK. This should return you to your
desktop
If you cannot log in, get help immediately!
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KeePass
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KeePass is a password management system. It stores
your passwords in an encrypted database file on your
computer. That way you can make unique complicated
passwords and not worry about forgetting them.
You only need to remember your master key.
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Choose the best password that you can still remember.
Write it down somewhere, IAIT can’t recover a lost KeePass
password.
To start KeePass, go to Start->All Programs
You can make multiple different files of passwords to
better manage them.
More information about KeePass’s main features can be
found in your packet.
Windows 7 Features
Selecting “All Programs”
brings up this dialog where you can
look through all
available
programs.
Typing in the name of a
program or document
will bring up this
Local vs. Network Accounts
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The previous slides dealt with your local
(laptop) accounts
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Your personal account (username)
localmgr
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the rest of this session, we will
focus on your network account
Rose-Hulman Network Services
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8 Key Pieces To Understand
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Network Password
Network Storage
Software Distribution
Real-time Communication
Email & Outlook
Wireless Network Access
Network Printers
Rose-Hulman Web Services
Network Username
and Password
Microsoft DFS Network File System
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DFS is useful for backing-up academic work and
sharing information with campus users
Each student is given 1000MB of storage
A link to the DFS root folder can be found under
“Favorites” in Windows explorer
Uses standard MS Windows file permissions for files
and folders, and is also accessible through Secure FTP
DFS uses the campus directory service, so you can
grant permissions for any groups or users.
Add your DFS home to Favorites
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Navigate to your home folder in DFS
Right click on Favorites and select “Add
current location to Favorites”
Software Distribution
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To Access the Software Distribution Folder:
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Go to “DFS root” in “Favorites”
Double-click the Software folder
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The software you are licensed to install on your laptop is
located in the Apps or Course Software folder
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Double click the Installation Instructions document if
present to see how to install the program
Software
Distribution
DFS
Windows
Networking
myrhit.rosehulman.edu
Network Username
and Password
SharePoint
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Allows access to the campus calendar
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To access your personal site, click Sign In in the
top right-hand corner
Your personal webpage will be available here:
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https://local.rose-hulman.edu/Pages/default.aspx
http://myrhit.rose-hulman.edu/mysite
SharePoint allows students to create personal
web pages, store documents, display and find
campus announcements, and both read and
create RSS feeds
Documents you create may be private, shared
with a small group, or accessible by anyone
Integration with Microsoft Office allows easy
editing and collaboration on documents
Software
Distribution
DFS
Windows
Networking
SharePoint
myrhit.rosehulman.edu
Network Username
and Password
Email
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Email use is critical at Rose-Hulman
Microsoft Office Outlook is your laptop’s email client. It is
already configured for RHIT’s Exchange 2013 server
Open it and check for new email
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When prompted for your username, it must be [email protected]
Each student has a 1000 MB Exchange email quota on
 At 950 MB, you will receive a warning email;
at 1000 MB, you will no longer be able to send or
receive email
Rose Hulman Email Everywhere
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Your instructors will expect you to check your RHIT
email frequently (at least daily is a good idea)
You can check your email through the web on your
phone or another computer at http://exchange.rosehulman.edu
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Here, you do not need the @rose-hulman.edu in the username
that you enter
IAIT provides details about the IMAP and POP settings
if you want to add your Rose-Hulman email account to
your phone’s email client at http://web.rosehulman.edu/iait/Services/Pages/Email.aspx
You can set up Outlook on your laptop to also read mail
from Gmail or other servers.
Microsoft Lync
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Instant messaging
Voice and video chats
Allows sharing whiteboards,
PowerPoints, desktops, and open
programs.
Users can initiate meetings
and invite other users
Lync 2013 clients are available for
free on the Google Play Store and
Apple App Store if you want to use
Lync on your phone.
Software
Distribution
DFS
SharePoint
myrhit.rosehulman.edu
Network Username
and Password
Windows
Networking
Communication
Outlook
Email
Lync
Chat/ IM
Wireless Network Access
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Rose-Hulman provides wireless networking in the
academic buildings, SRC, Union, Library, and all
Residence Halls
You may only have a personal router if the wireless is
disabled.
The Rose-Hulman RHIT-1X wireless network is
protected by a secure encryption protocol
Next, you will use the RHIT-1X wireless network
Alternatively, you can use an Ethernet cable to connect
to the network through one of the many ports around
campus for a faster connection. Do this when registering
for classes or downloading a large file.
Using the RHIT-1X Wireless Network
1.) Unplug your Ethernet
cable and ensure that your
wireless is enabled – to
enable, flip the wireless
switch on left side of
laptop so that the green is
showing
Wireless switch
Green means it is on
2.) Look for the wireless network
icon in the notification area
3.) If you are asked to log in, type only
your username and your new RHIT
Network password
Registering Your Other Devices
on the RHIT network
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If the device has a web browser:
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Open the web browser
A registration page should show up
Accept the conditions
When asked for a username and password, enter your
username and network password
Otherwise register the device’s MAC address with IAIT
by emailing it to [email protected]
Go to netreg.rose-hulman.edu to register online and
check bandwidth usage.
Getting Online
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Some materials for classes can only be accessed when
you are on the network. If you are off campus but need
to have network access, connect to Rose-Hulman’s
VPN. The instructions are in the “Getting Online” pages
of IAIT’s website.
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http://web.rose-hulman.edu/iait/GettingOnline/Pages/default.aspx
Specific instructions for accessing the wifi with a
smartphone or tablet are also in IAIT’s Getting Online
section.
Software
Distribution
DFS
SharePoint
myrhit.rosehulman.edu
Network Username
and Password
Windows
Networking
Communication
RHIT-1X
Outlook
Email
Lync
Chat/ IM
Wireless
Network
Print and Network Printing
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\\print is a server that provides easy access to
many of the printers on campus
Networked printers are located throughout the
Rose-Hulman campus
Network printers can be added through \\print
You will need to install the printer for your
residence hall by accessing \\print
We will do this next
Installing a Printer
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Reconnect your network cable
Open the start menu and enter \\print in the “search
programs and files” bar, then press the Enter key
A window containing printer names should come up
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If you are prompted for a password, enter your network
[email protected] and password
Check the box to remember your password, so you don't
have to enter it every time you print
Find the printer named after your residence hall/floor
Double-click that printer to install it
Repeat for the O257 printer
Setting a Default Printer
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Open the “Devices and
Printers” window from the Start
Menu.
Right click “Microsoft XPS
Document Writer” and select
“Set as default printer”
Setting Microsoft XPS
Document Writer as default will
avoid accidently wasting paper
because it creates a .xps file
rather than sending the
document to a printer
Software
Distribution
DFS
SharePoint
Network
Printers
myrhit.rosehulman.edu
Print
Network Username
and Password
Windows
Networking
Communication
RHIT-1X
Outlook
Email
Lync
Chat/ IM
Wireless
Network
Web-based Services
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Banner
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http://sslvpn.rose-hulman.edu
http://www.rose-hulman.edu
(click ‘current students’ from
homepage)
SharePoint
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https://rhspam.rosehulman.edu
Quick Links
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http://moodle.rosehulman.edu
Barracuda Spam Firewall
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https://prodweb.rosehulman.edu/regweb-cgi/regsched.pl
Web-based VPN client
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http://web.rosehulman.edu/iait
Course Schedule Lookup
Moodle
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https://password.rosehulman.edu
Help Desk Web Page
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Click ‘Intranet’ at top of page,
then ‘Banner Web’.
Network Password Change
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https://local.rosehulman.edu/Pages/default.as
px
See printed packet for
additional services
Moodle (Course Management)
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Many instructors will use the Moodle Course
Management System to post course materials
and communicate with students
In Moodle, you can
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View course materials
Check your course grades (if your instructor uses Moodle
for grades)
Communicate with your instructor and other students via
discussion forums, chat, surveys
Submit assignments and quizzes electronically
Most student uses of Moodle are straightforward.
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Your instructors will tell you if and how they will use
Moodle in their classes
Logging into Moodle
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On the Rose-Hulman home page click the
“Intranet" link at the top of the page, then click
the Moodle link.
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Login using your username and network
password
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Next we will discuss changing your profile and
settings on Moodle
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You will get course-specific Moodle information
from instructors who use Moodle
Moodle Personal Information
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You have control over what personal information is
available on Moodle
Click “My profile settings” -> “Edit profile” under the
Settings Block on the left side of the page
From this page you can control who can view your email
address
You can add information about yourself, and add
alternative methods of reaching you
You can also upload your picture. This will help in
identifying group members and other students in your
courses and enhancing Rose’s sense of community
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If you make any changes, be sure to click the “Update
Profile” button at the bottom of the page
Software
Distribution
DFS
SharePoint
Network
Printers
myrhit.rosehulman.edu
Print
Network Username
and Password
Windows
Networking
Communication
RHIT-1X
Outlook
Email
Lync
Chat/ IM
Wireless
Network
Web-based
Services
Moodle
Banner Web
Schedule Lookup
Online Tools
Other Operating Systems/Drivers
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It is possible to install an alternate to Windows 7 on
your laptop such as Linux
IAIT does not currently support other operating
systems and cannot guarantee that they can help
with issues that arise
If you wish to install an alternative OS, consider
either dual booting or using a virtual machine
You are responsible for being able to install and run
course software if you replace the operating system
on your computer
Only install Lenovo-issued device driver updates
for the hardware on your laptop
Reminders
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Additional information is available from
http://www.rose-hulman.edu/iait
If you have questions or your laptop has
problems, please come by the Help Desk (on the
first floor of Crapo Hall, x8989)
Read through the packet and try out several of the
services
Don’t forget to replace the temporary password
you chose today with a more secure one
tomorrow
Feel free to ask questions of me or the student
assistants
Where to find this presentation …
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… and other orientation materials on-line:

http://www.rose-hulman.edu/iait/laptops/orientation/
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What to do now
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Skim the contents of your packet
Try out things that look interesting
Ask questions about things you do not understand
Get acquainted with software on your laptop
Don’t forget to
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Decide on better long-term passwords and use them
Bring your laptop and a network cable to your afternoon meeting
with your advisor. You’ll need them for registration.

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