90% Complete - New Mexico Department of Information Technology

Report
National Background Check Project
Project Change Request
Date: January 22nd, 2014
Presenters: Terry Reusser, Scot Moye
Project Request
• NBCP Project is requesting a change to the duration
of the project to extend into 2014 to conclude
development and deployment of the second
component of the system, State Rap Back.
• The request also extends to the continued training of
NM Healthcare Provider end users of the system.
2
Project Background
• Project foundation is the Caregivers Criminal History
Screening Program (CCHSP) statute of 1998
• Requires all caregivers to undergo a nationwide
criminal history screening to ensure to the highest
degree possible the prevention of abuse, neglect or
financial exploitation of care recipients
• Since the inception of the CCHSP, application volume
has increased 10 times:
3,864 in State FY 1999 to 35,000 in State FY 2012
There have also been important advancements in
technologies
3
Project Background
• To help secure these new advancements in criminal history
screening, New Mexico was recently awarded a new
competitive Federal grant by CMS (Centers for Medicare & Medicaid Services)
• Federal funding totaling $1.5 million comes from FY2010-2012 National
Background Check Program grant (NBCP) under section 6201 of the
Affordable Care Act. Grant Extension for 2014 approved in December 2013
• Non-federal match funds of $500,000 have been generated from NM State
Licensing fees, State civil monetary penalties and fees collected to perform
criminal background checks.
4
Project Highlights
•
•
•
•
•
•
Funds requested for this certification: $0
Project Phase Certification Request: Implementation
Project Start Date: January 1, 2011
Project End Date: December 31, 2014
Total IT Project Value: $1.25 million (federal & state)
Total Expended to date: $775,600
5
Project Overview
Business Objectives
NUMBER
DESCRIPTION
1
DOH Strategic Plan FY12 identifies several Health System Objectives which are
directly and positively impacted by improvements in criminal history screening.
Objectives:
 Eliminate abuse, neglect or exploitation of seniors and vulnerable adults
 Enhance the effectiveness of required periodic compliance reviews of
state licensed entities
 Optimize technology and its use to improve health outcomes
2
Increase the speed and accuracy of information flow for background screening
with improved fingerprint scanning and rapback technology providing enhanced
and timely inter-agency communication.
3
Increase the number of searchable registries providing a one-stop repository for
care providers to ascertain employment suitability.
4
Build tools and supporting processes to improve provider audits, compliance
and administrative management of the CCHSP program.
6
Project Overview
Technical Objectives
Technical Objective 1
Technical Objective 2
Technical Objective 3
Technical Objective 4
Replace the existing
Consolidated Online
Registry (COR) system
expanding the number
of searchable registries.
Replace the existing CCHSP
administration system with
up-to-date applicant and
employee tracking
capabilities.
Replace the existing hard-copy
fingerprint process with
LiveScan technology improving
accuracy and business process
time.
RapBack technology will
notify DOH through DPS
that new criminal history
exists for previouslycleared employees
without performing a
formal background check.
Technical Objective 5: Ensure that systems highlighted in Technical Objectives 1-4 are tightly integrated not only for
securely storing and exchanging criminal history information but also for coordinating the full life-cycle of caregiver
management including provider, applicant, employee and state and federal agencies.
7
Project Activities – Progress Made
Achieved Technical Objectives
TO1: Replace the existing CCHSP administration system with up-to-date applicant and employee
tracking capabilities. COMPLETED.
TO2: Replace the existing Consolidated Online Registry (COR) system expanding the number of
searchable registries. COMPLETED.
TO3: Replace the existing hard-copy fingerprint card process with LiveScan technology improving
accuracy and business process time. COMPLETED.
TO4: Introduce the capability to receive Rapback notifications tracking against an employment
database hosting demographics of applicants who have been recently hired or long-term existing
employees. “Rapback” will notify DOH through DPS that new criminal history exists for employees
previously cleared for employment without performing a formal background screening check.
60% Complete
TO5: Ensure that systems highlighted in Technical Objectives 1-4 are tightly integrated not only for
securely storing and exchanging criminal history information but also for coordinating the full life-cycle
of caregiver management including provider, applicant, employee and state and federal agencies.
90% Complete
8
Project Activities – Next Steps
Implement the Integrated Solution end to end
•Conclude and launch Rap Back functionality
•Part 1 – DOH Rap Back Interfaces
• 3 separate interfaces
• Interfaces developed for DOH
• Currently Unit and Integration Testing
• Target late Q1 14 deployment
Normalize Business Processes with Users
•Continue to train and support NM Health Providers on the tools
and processes for CCHSP2.0 statewide.
9
Project Timeline
10
Questions?
11

similar documents