Cash Management Remediation

Report
SHARE Special Project
Cash Management Remediation
Requesting Agency:
Ricky Bejarano
SHARE:
David Holmes
State Controller
DFA Financial Control
Division
SHARE Systems
Manager
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SHARE Special Project
Cash Management Remediation
The SSP Cash Management Remediation is requesting
certification for the Phase II Implementation
Project Justification:
Statewide cash balances haven’t been fully reconciled since the
inception of SHARE in July of 2006

Monthly reconciliation of general ledger cash accounts to bank activity is
required by Section 6-5-2.1.J NMSA 1978
Full, accurate and timely statewide cash reconciliation is essential to all
State agencies. Without it:



Fraud, corruption and theft may go undetected
Bank overdrafts may occur
General Ledger cash balances are unreliable
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SHARE Special Project
Cash Management Remediation
Project Objectives:
 Improve financial data processing functionality and system
integration
 Reduce reliance on manual processes and system customizations
 Implement Treasury functionality not currently deployed in SHARE
 Preparation for the planned SHARE Financials upgrade
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SHARE Special Project
Cash Management Remediation
Key Updates:
 Emergency Loan approved by State Board of Finance
September 18, 2012


Cash Management Plan and Business Processes (Phase 0)
deliverable published October 12, 2012


Loan proceeds will fund Phase II of the project
Available on DFA’s website at: http://www.nmdfa.state.nm.us/Cash_Control.aspx
DoIT Contract with Deloitte Consulting, LLP executed
October 23, 2012
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Phase I scheduled to be completed November 30, 2012
Planned Implementation date is February 1, 2013
Phase II scheduled to be completed March 15, 2013
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SHARE Special Project
Cash Management Remediation
Changes Requested for Certification:
 Expand scope to include Implementation activities
 Increase project budget to fund Phase II (Build, Test,
Deploy/Deliver, and Operate/Support)
 Revise project schedule due to contracting delays
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SHARE Special Project
Cash Management Remediation
Updated Timeline for Cash Management Remediation project:
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SHARE Special Project
Cash Management Remediation
CASH MANAGEMENT REMEDIATION BUDGET
Major Project Deliverable and Performance Measure
Budget
Define Business Requirements. Determine project goals and
deliverables, Begin development of Project Management Plan.
Perform software functionality assessment. Prepare and conduct
workshops.
$20,000.00
Completion of Project Management Plan and Project Schedule.
Define requirements, fit-gap, and business processes. Functional
and technical design.
$126,000.00
PMP updates, Project Schedule updates, Project Reporting
Due Date(s)
Project Phase
Various
Initiation- received
PCC certification
8/22/12
Nov. 30, 2012
Planning- received
PCC certification
8/22/12
$40,000.00 Mar. 15, 2013
Implementation
Configuration/reports. Unit and integration testing. Training. UAT
and regression testing.
$180,000.00 Feb. 1, 2013
Implementation
Perform Knowledge Transfer, Create Job Aids, Develop resolution
approach remediation, Go-Live
$120,000.00 Feb. 1, 2013
Implementation
DoIT Closure Report and Lessons Learned Post Mortem, PostImplementation Support
Total
$60,000.00 Mar. 15, 2013
Closeout
$546,000.00
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SHARE Special Project
Cash Management Remediation
Q&A
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