1205PolicyInstituteCollins (Illinois Early Childhood Data)

Report
HARNESSING THE POWER OF
DATA
Illinois Perspective
Kim Collins, Project Manger
Governor’s Office of Early Childhood Development
EARLY LEARNING LANDSCAPE

Illinois State Board of Education
Preschool For All
 Prevention Initiative
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Illinois Department of Human Services
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CCAP- Child Care Subsidy
Home Visiting
Quality Counts System- Child Care Quality Initiatives
Gateways to Opportunity Registry
Head Start Collaboration Office
Illinois Department of Children and Family Services

Child Care Licensing
EARLY LEARNING COUNCIL
Created in 2003
 Governor’s Office of Early Childhood Development
 Structure

Executive Committee
 5 Committees
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Data, Research, and Evaluation
Membership

Co-Chairs: Public and Private
DATA WORK GROUP
Created in 2008
 Membership
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State Government
Head Start
Higher Education
School Districts
Private Agencies
Created:
Inventory
 Key Data Elements
 Key Policy Questions

SAC GRANT: UNIFIED EARLY CHILDHOOD
DATA SYSTEM DESIGN

1 Year Contract to Design the Unified Early
Childhood Data System
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Inventory and Process Flow
Gap Analysis
Inclusion of Head Start
Design
Outline of Potential Risks and Barriers
Interagency Agreements
Creation of Build RFP
SAC GRANT: UNIFIED EARLY CHILDHOOD
DATA SYSTEM DESIGN
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Develop and conduct interviews with key
state and local agencies around their
current systems and vision
Create process flow diagram and narrative
functional analysis on all government and
partially government funded data systems and
provide a report to OECD and DWG.
Review relevant systems used by other
states, in particular Pennsylvania’s Enterprise
to Link Information for Children Across
Networks (PELICAN) and report best practices
to the OECD and DWG.
Provide analysis and recommendations for
common early childhood data standards
Provide analysis and recommendations for the
extension of the Recipient Identification Number
(RIN) to all DHS Early Childhood Systems and
other DHS system integrations and
enhancements.
Create gap analysis report on early childhood
data that is collected in the ILDS and
Framework system.
Provide gap analysis to OECD, DWG, ISBE and
DHS.
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Create and present general system design on
how to fill the gaps between ILDS and
Framework and link the two data systems to
create a coordinated data system to the OECD
and DWG.
Provide analysis and recommendations for
inclusion of Head Start/Early Head Start
data in State data collection processes and
systems.
Develop comprehensive technical
architecture of systems and data. The
structure must include all of the essential data
elements and oversight requirements listed in
the Early learning Challenge application. It
should also describe access levels for users.
Identify position risks and issues that may
arise during system development (example legal,
administrative, technical, political).
Provide recommendations for necessary
interagency agreement, policy, business and
staffing changes necessary to implement data
sharing.
In consultation with the Office and DWG, create
an RFI for data system design that will inform
the creation of an RFP for services. (Optional
deliverable)
In consultation with the Office and DWG, and
based on the RFI, create the RFP to solicit IT
solutions for development of the unified early
childhood data system. (Optional deliverable)
KEY ILLINOIS SYSTEMS AND INITIATIVES
Longitudinal Data System
 Framework
 Gateways to Opportunity Registry
 Illinois Early Childhood Asset Map- IECAM
 Shared Learning Environment
 Provider Database

ILLINOIS LONGITUDINAL DATA SYSTEM

Student Information System (SIS)

Student

Unique Identifier
Program
 School
 District

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LDS Governance
GATEWAYS TO OPPORTUNITY REGISTRY
Workforce Data
 Managed and Housed at the Illinois Resource
and Referral Agency
 Proposed Rules- Mandatory for all child care
providers beginning September 2012
 INCCRRA Data Tracking Program

ILLINOIS EDUCATION DATA
INITIATIVES

IECAM- Illinois Early
Childhood Asset Map

http://iecam.crc.illinois.edu/
NEXT STEPS
Complete Early Childhood Unified Data System
Design
 Include Head Start Data
 Expand the Provider Database
 Include Early Learning in the Common Data
Standards
 Expand the Illinois Shared Learning
Environment to include Early Learning
 Build on Data Driven Decision Making


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