WELCOME SECRETARIES! MAILBOXES • Located on the 3rd floor of UREC in SLO • Every team has their own mailbox as well as every SCC Exec Member • All forms should be turned in here • Make sure to check your mailbox regularly for mail and bank statements • Do NOT put forms you are turning in to your own mailbox!! COPY CODES • Each team has a copy code to use • Codes will be emailed during the first week of school • Copier is located by the administrative offices (where Chris Jones’ office is) • Ask the administrative assistant for help LINK TO ALL FORMS INFORMED CONSENT AND TRAVEL AGREEMENT • Must be read and signed by every player who is participating in any club activity • • This includes everyone who tries out as well! Must be turned into the SCC Secretary’s mailbox before they can participate in any sport club activity DUE DATE: AS SOON AS TRYOUTS FOR YOUR TEAM ARE HELD UREC’S 7 CHARGES • UREC’s 7 charges are the requirements and expectations for each clubs executive officers. • The club’s advisor is required to sign this form* • It is important that all officers read and understand the form before signing • They will be responsible for upholding all guidelines listed in the document • This includes information that the officers should be sharing with their club membership DUE DATE: SEPTEMBER 12th, 2014 SCC MANUAL CONFIRMATION • Every officer is responsible for reading and understanding the sport club manual • You are responsible for the information • Officers must sign the form saying that they have read the manual and will resort to the manual throughout the year before contacting the SCC Exec with questions DUE DATE: SEPTEMBER 12TH, 2014 TEAM ROSTER • The roster must be submitted each semester and updated as needed • Team rosters have pertinent information to contacting all Sport Club participants • It is used to determine community service hour requirements • No paper copies will be accepted • It must be emailed to the SCC Secretary once it is completed DUE DATE: SEPTEMBER 26th, 2014 TEAM CONSTITUTION • Every team is required to have a team constitution • If your club no longer has access to the document contact the SCC Secretary • Every member should be aware and understand what is in the constitution • Constitution should be updated on a need be basis • Email updated constitution to the SCC Secretary DUE DATE: SEPTEMBER 26, 2014 OFFICER UPDATE • Must be completed yearly in the spring semester • The officer update communicates who each clubs new Executive Officers are for the next year (2014-2015) • Advisor* DUE DATE: MARCH 20TH, 2015 WEEKEND HIGHLIGHTS • Form Online • Enter information about an event you had: tournaments, games, fundraising, etc. • Due by 10pm the Monday following the event: worth 1 point PARTICIPATION NUMBERS • Used to track practices, games, community service, fundraising and general club activity • Information helps determine funding and practice/game space for the sport club program • Forms need to be filled out even if no activity has been done (just put zeros) • Needs to be emailed to the SCC Secretary DUE DATE: THE 20th of EVERY MONTH VERIFICATION OF SPORT CLUB EVENT ATTENDANCE • Used to document a Sport Club’s participation at a club’s event. • Clubs will be awarded points for supporting each other within the Sport Club community. DUE WITHIN ONE WEEK OF THE SPORT EVENT COMMUNITY SERVICE VERIFICATION • Used to communicate completion of a community service project • • Allow for points to be awarded ONE form must be turned in per person • • Not one per team Must have the signature of the community service coordinator DUE WITHIN ONE WEEK OF THE COMMUNITY SERVICE EVENT COMMUNITY SERVICE • Clubs are REQUIRED to complete 5 hours of community service per active club member each school year • Lose points for NOT DOING community service • Fall in Love with Harrisonburg COMMUNITY SERVICE EXAMPLE • If you have 30 club members, then you have to do 30 * 5 = 150 hours of community service during the academic year If you complete… You will get: 0% - 25% -10 points 25% - 50% -5 points 50% - 75% -3 points 75% - 100% and over No negative points MISCELLANEOUS COMMUNITY SERVICE • If you are unsure about an event or if something you do as a club is considered community service, please do not hesitate to ask me and I will let you know if any points will be awarded. • Also, if you have a community service chair, they are more than welcome to contact me as well with any questions! SCC POINT SYSTEM • The point system is used to merit each club’s various activities throughout the year • The amount of points you have at the end of the year results in the amount of funding you receive in the beginning of next year • You receive points for: • • • • Community Service and Fundraising Attendance at meetings and required events Handing in your paperwork by the deadline Participation Numbers POINTS SYSTEM = $$ • Each point is worth an assigned dollar amount that will be determined at the end of the year • One point ≈ $30+ for your club • $200-$2,000: range of point-earned money last year MARK YOUR CALENDARS! • Fall in Love with Harrisonburg will be… •NOVEMBER 8th! QUESTIONS ?