secretary

Report
WELCOME
SECRETARIES!
MAILBOXES
• Located on the 3rd floor of UREC in SLO
• Every team has their own mailbox as well as every
SCC Exec Member
• All forms should be turned in here
• Make sure to check your mailbox regularly for mail
and bank statements
• Do NOT put forms you are turning in to your own
mailbox!!
COPY CODES
• Each team has a copy code to use
• Codes will be emailed during the first week of
school
• Copier is located by the administrative offices
(where Chris Jones’ office is)
• Ask the administrative assistant for help
LINK TO ALL FORMS
INFORMED CONSENT AND TRAVEL
AGREEMENT
•
Must be read and signed by every player who is
participating in any club activity
•
•
This includes everyone who tries out as well!
Must be turned into the SCC Secretary’s mailbox before they
can participate in any sport club activity
DUE DATE: AS SOON AS TRYOUTS FOR YOUR TEAM ARE HELD
UREC’S 7 CHARGES
• UREC’s 7 charges are the requirements and expectations for each
clubs executive officers.
• The club’s advisor is required to sign this form*
• It is important that all officers read and understand the form
before signing
• They will be responsible for upholding all guidelines listed in the
document
• This includes information that the officers should be sharing with their
club membership
DUE DATE: SEPTEMBER 12th, 2014
SCC MANUAL CONFIRMATION
•
Every officer is responsible for reading and
understanding the sport club manual
•
You are responsible for the information
•
Officers must sign the form saying that they have read
the manual and will resort to the manual throughout
the year before contacting the SCC Exec with questions
DUE DATE: SEPTEMBER 12TH, 2014
TEAM ROSTER
• The roster must be submitted each semester and updated as
needed
• Team rosters have pertinent information to contacting all
Sport Club participants
• It is used to determine community service hour
requirements
• No paper copies will be accepted
• It must be emailed to the SCC Secretary once it is completed
DUE DATE: SEPTEMBER 26th, 2014
TEAM CONSTITUTION
• Every team is required to have a team constitution
• If your club no longer has access to the document contact the SCC
Secretary
• Every member should be aware and understand what is in the
constitution
• Constitution should be updated on a need be basis
• Email updated constitution to the SCC Secretary
DUE DATE: SEPTEMBER 26, 2014
OFFICER UPDATE
• Must be completed yearly in the spring semester
• The officer update communicates who each clubs
new Executive Officers are for the next year
(2014-2015)
• Advisor*
DUE DATE: MARCH 20TH, 2015
WEEKEND HIGHLIGHTS
• Form Online
• Enter information about an event you had:
tournaments, games, fundraising, etc.
• Due by 10pm the Monday following the
event: worth 1 point
PARTICIPATION NUMBERS
•
Used to track practices, games, community service,
fundraising and general club activity
•
Information helps determine funding and practice/game
space for the sport club program
•
Forms need to be filled out even if no activity has been
done (just put zeros)
•
Needs to be emailed to the SCC Secretary
DUE DATE: THE 20th of EVERY MONTH
VERIFICATION OF SPORT CLUB
EVENT ATTENDANCE
• Used to document a Sport Club’s participation at a
club’s event.
• Clubs will be awarded points for supporting each other
within the Sport Club community.
DUE WITHIN ONE WEEK OF THE SPORT EVENT
COMMUNITY SERVICE VERIFICATION
•
Used to communicate completion of a community
service project
•
•
Allow for points to be awarded
ONE form must be turned in per person
•
•
Not one per team
Must have the signature of the community service
coordinator
DUE WITHIN ONE WEEK OF THE COMMUNITY SERVICE
EVENT
COMMUNITY SERVICE
• Clubs are REQUIRED to complete 5 hours of
community service per active club member each
school year
• Lose points for NOT DOING community service
• Fall in Love with Harrisonburg
COMMUNITY SERVICE EXAMPLE
•
If you have 30 club members, then you have to do
30 * 5 = 150 hours of community service during
the academic year
If you complete…
You will get:
0% - 25%
-10 points
25% - 50%
-5 points
50% - 75%
-3 points
75% - 100% and over
No negative points
MISCELLANEOUS
COMMUNITY SERVICE
• If you are unsure about an event or if something you
do as a club is considered community service, please
do not hesitate to ask me and I will let you know if
any points will be awarded.
• Also, if you have a community service chair, they are
more than welcome to contact me as well with any
questions!
SCC POINT SYSTEM
•
The point system is used to merit each club’s various
activities throughout the year
• The amount of points you have at the end of the year results
in the amount of funding you receive in the beginning of
next year
•
You receive points for:
•
•
•
•
Community Service and Fundraising
Attendance at meetings and required events
Handing in your paperwork by the deadline
Participation Numbers
POINTS SYSTEM = $$
• Each point is worth an assigned
dollar amount that will be
determined at the end of the year
•
One point ≈ $30+ for your club
• $200-$2,000: range of point-earned
money last year
MARK YOUR CALENDARS!
• Fall in Love with Harrisonburg will be…
•NOVEMBER 8th!
QUESTIONS
?

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