Anchor Link Presentation for Greek EBX 1-20-13

Lori Murphy, Program Coordinator for Anchor Link
Courtney Salters, Director of Student Organizations & Governance
Clayton Arrington, Senior Director of Student Programs & Organizations
Registering & tracking attendance at ALL on campus
Greek events & all programs used for Standards
Philanthropy benefits
Community service events
Educational programs
Fraternity parties
Brotherhood/sisterhood events
Completing Greek Standards Forms
Tracking member community service hours
◦ The Community Service Chair/Chapter Officers will log
hours from events planned or coordinated by the chapter
through your chapter’s Anchor Link group
Advertising Greek Events & Programs to
Posting News Articles to promote the positive
work of the Greek Community or your chapter
◦ Recap of a educational program or philanthropy event
◦ Announcement of the chapter or members winning awards
Managing Chapter Meetings & Internal
◦ Sending out agendas
◦ Tracking members attendance at meetings (chapter, exec,
recruitment, etc.)
◦ Posting meeting minutes
◦ Creating forms for chapter business (ex. volunteer signs
ups, chapter agenda submissions)
Registering off-campus 3rd party vendor
events with alcohol (ex. Date Parties or
◦ These functions should be registered using
the “Greek Off-Campus Social Event
Notification Form” available in the Office of
Greek Life
Communication with Potential New
Members inconsistent with Panhellenic
Organization Homepage
Social Media
Facebook Feed
Twitter Feed
Customize Organization Styles
Chapters can upload
custom header images
to appear at the top of
their profile pages to
look more like a
website. Multiple
headers can be
uploaded to create a
rotating banner.
Customize Organization Styles
Chapters can
customize the fonts
and colors used for
toolbars and headings
of their profile
Profile Page
Complete the profile
section of your
organization with
information about
your chapter: history,
mission, values, etc.
News Feature
Use the News feature
to stories about your
chapter to show up
on your chapter’s
page and the Anchor
Link home page
The News section can
be used to post
articles, press
releases, or blog
posts with the option
for users to provide
Events Calendar
Institutional Memory:
Anchor Link will
store past events
from previous years
including attendance
Detailed Event Page
NOTE: Events put into
Anchor Link are not autoapproved but they have to be
confirmed by a system
administrator. Events are
reviewed for approval on a
daily basis during the work
Invite people
in your
or by e-mail
Track attendance
with card readers or
by recording e-mails
Export to
Calendar or
Manage Invitations
You can input a list of email addresses of people
you would like to invite—
ex. past event attendees
who swiped into your event
You can invite anyone who is a member of an
organization you are a part of through Anchor Link
to your events.
Track Attendance
Click this
button when
using card
readers to
You can export
your attendance
list to Excel
which will
names, & emails of
Membership Roster
Greek rosters &
officers are
populated for you
Click “Mange
Positions” under
Roster to add more
officers or change
members access
It is recommended that
you encourage your
members and officers
to upload profile
Roster Messaging Feature
Utilize the “Messaging”
feature to send e-mails or
text messages to all
members or subsets of
members on your roster
Roster Messaging Feature
Customize texts or
e-mails to be sent
to all members or
only certain
Make sure to provide your
cell phone number under
“Notifications” if you want
to take advantage of this
User Notification Settings
Entering your cell phone
number allows groups that
you are a part of to send
you text messages
Document Storage
Organizations can
upload and store
documents of
various types (Word,
Excel, PDF, etc.)
Organizations can
designate whether
documents should
be visible to the
public, campus only,
members only, or
specific positions
Embedded Forms
Organizations can
create forms for
internal use or for
public access with
approve or deny
Elections & Polls
You can conduct
leadership elections
or poll members (ex.
catering for chapter)
using the Elections
Book your space (if not at your chapter
Go to your chapter’s page, click “Events”
then click “Create Events”
◦ Note: You must be assigned an officer position
with access to this feature to create events or be
able to track attendance
Start with Anchor Link for advertising
◦ Automatic feed to the University Calendar
◦ Easily exported to Google Calendar by clicking the
export button on an event
Greek Event Registration
ALL on campus Greek Events
need to be registered
through Anchor Link
• Philanthropy Events
• Educational Programs
• Brotherhood/sister hood
• Service projects
• Fraternity Parties
Events can be created
through the Events tab on a
chapter’s profile
◦ Select “Organization Only” for chapterspecific events
◦ Select “Campus Only” or “Public” for events
you want to appear on the cork board
RSVP Option:
◦ Select “Open” RSVP feature so students can
RSVP to keep track of the event
◦ Always select “Sorority” or “Fraternity”+
anything that describes your event
Event Flyer:
◦ Upload a flyer/logo to appear on the Cork
Upload a Document if Relevant
Ex. Meeting Agenda
Greek Event Registration
Check all applicable
boxes & complete
corresponding forms
*If you have Special Event
needs (Plant Ops, Police,
Traffic & Parking, etc.) you
may need to attend a
Special Event Registration
Meeting through the Office
of Reservations & Events
before your event is
Greek Event Registration
Greek Event Registration
1. Logging Hours Done with your
Chapter in ANCHOR LINK
2. Capturing Hours Done with Other
Organizations through the Method of
your Choice
“With your Chapter” means: community service
activities planned or coordinated by your chapter
◦ *Attending or planning a benefit or philanthropy event
does not count
The Community Service Chair is responsible for
recording these hours in ANCHOR LINK through
the chapter’s page
This includes all hours from the entire year
considered for standards (March 2012 -February
Community Service
Chair enters the
name and hours
for each service
project participant
You will receive an
excel spreadsheet
of these hours
prior to standards
These hours can be recorded through the
method of your choice
◦ Ex. Excel spreadsheet, Google doc, note cards, etc.
The Community Service Chair is responsible
for reviewing these hours and removing
anything that is not considered service
You will combine these hours with chapter
hours from ANCHOR LINK in a 3 tabbed
spreadsheet for standards
Review the Excel printout of your chapter’s
current service hours that have been recorded
◦ *If you don’t have a printout, your chapter has not
recorded any hours!
If your chapter has input/approved service
hours in ANCHOR LINK that were not done
with your chapter, contact me at
[email protected]
Chapter Presidents
Board of Trust Room
New Member Education - IFCSarratt 331
New Member Education - PC Sarratt 325/327
Finance Officers/Treasurers Sarratt 189
Programming Chairs/Risk
Lower Level Meeting
Service Learning/Community Lower Level Meeting Room
Service Chairs
Rand 308 (Next to the

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