iStart UGA’s Visa Sponsorship Request Portal • Background (brief!) on visa workflows and processes • Introduction to UGA’s new case management system – Sunapsis • Orientation to the iStart request portal • Overview of the online request process • J-1 scholars • PR sponsorship • More request options to be added in the future… • Questions? Agenda Dept submits “Applicant Access Form”, and all other dept. sub-forms Scholar receives email with link to their required forms Department logs back into iStart and completes the “Dept. Compliance Certification” form ISSIS Advisor receives the completed request, reviews all information and documents, and issues the DS-2019 form Sample Workflow – J-1 Request Scholar submits all their sub-forms, and the “Notify Department” form • Request to ISSIS for sponsorship • From department • From international scholar • • • • Issuance of sponsorship paperwork (DS-2019 form for J visa) International scholar applies for U.S. visa from U.S. embassy Scholar applies for entry at U.S. Port of Entry Scholar arrives at UGA and checks in with ISSIS, showing correct visa status • Possible issues: • timing • costs (fee sheet: http://issis.uga.edu/docs/Info_Section/issis_fee_info_sheet.pdf; • delays J-1 Visa Sponsorship Process • Request to ISSIS for sponsorship through iStart • From department • From international employee • Initiation of the sponsorship process • • • • Review of advertising and recruitment Dept. of Labor application Dept. Homeland Security application Adjustment of status application • Possible issues: • Timing – can take 18 months to several years to complete • costs (fee sheet: http://issis.uga.edu/docs/Info_Section/issis_fee_info_sheet.pdf; • Separate workshop on the PR process is available from ISSIS PR Sponsorship Process • Streamlines our workload and processes • Provides detailed and robust case tracking and reporting • Allows for online intake forms that we can link directly to the international's record • Facilitates document management and filing within the international’s record • Allows for direct (embedded) access to the government’s required reporting system (SEVIS) • Allows templated auto form population for government forms Sunapsis: International Case Management System • User portal to access ISSIS services • Request access at: http://istart.uga.edu • Will be expanded to include more services • Accessible to departmental users and to international students and scholars • Secure • Form request and document upload functionality • Allows department user to track all cases owned by that department iStart: Sponsorship Request Portal Login Portal: istart.uga.edu iStart access OVPR’s Visiting Researcher Scholar Process: http://www.ovpr.uga.edu/visiting/ Department Home Screen If the scholar is not in Sunapsis, you will need to click on “Add New Person” and complete the required information Start a New Request Departmental Services - Overview Case-specific Tracking You can also make a new sponsorship request within a scholar’s record by clicking on the link below the “Case Information Display” Start /Continue a Request If the scholar is in the Sunapsis system, all you need is the University ID and date of birth. Start a New Request This shows you all the sub-forms required by the department (red arrow), and the forms that must be completed by the scholar (green arrow) Form Progression Tracking • Auto email to scholar, with secure login information • Access to all required forms through iStart, with the ability to save and return to forms • Full document upload functionality Scholar Access A current scholar at UGA can login using her MyID by clicking on the “Login” button in the left-hand box (red arrow) A new scholar (no MyID) can login by clicking on Limited Services in the righthand box (green arrow) Scholar Access Screen Scholar Login Form – Limited Access Scholar Home Screen Scholar forms to be completed Final Dept. form to be completed **after** scholar forms are submitted Scholar Forms – J-1 Questions?