Continuous Improvement Work Plan (CIWP)

Report
Continuous Improvement Work Plan
(CIWP)
Overview and Instructions for School
Improvement Teams
Office of Strategy, Research and Accountability
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Training Objectives
 School teams will be familiar with all elements of the CIWP
tool and will be prepared to complete the CIWP and any
required related plans by the May 4 deadline.
 Schools will be able to write an effective strategic priority
and action plan.
 Schools will understand what steps they must take to
complete the CIWP and obtain LSC and network approval.
 Principals will be prepared to present the CIWP process to
their LSC, PAC and other members of the school community.
Office of Strategy, Research and Accountability
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Agenda
Part I: Overview
 Overview of the CIWP
 CIWP vs. SIPAAA: What’s new? What’s the same?
Part II: CIWP Process and Timeline
 Annual Process
 SY2012 Spring Timeline & Process
Part III: Developing a Continuous Improvement Work Plan
 Using the CIWP tool
Part IV: Related Plans
Part V: Next Steps for Schools
Office of Strategy, Research and Accountability
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Part I: Overview
CIWP
 The Continuous Improvement Work Plan (CIWP) is the two-year school
improvement plan required of all CPS schools.
 The purpose of the CIWP is to establish each school’s mission, its strategic
priorities, and the steps the school will take to accomplish its goals.
 The CIWP replaces the SIPAAA with a streamlined strategic planning
process using goal and priority setting work schools have already
completed.
Highlights
 Low-tech, Excel-based tool
 Focuses on 3 to 5 strategic priorities
 Organized around the School Effectiveness Framework and Theory of Action
 Easy built-in monitoring for progress tracking and course correction
Office of Strategy, Research and Accountability
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What’s new? What’s the same?
What’s the Same
What’s Different

Aligned to 5 Essentials.


Retains many familiar elements from the
SIPAAA (outcome goals, priorities,
activities).
Organized around School Effectiveness
Framework and Theory of Action.

Continues to address ISBE and NCLB
school improvement planning
requirements.
Designed for ILTs and Networks to
integrate with the continuous
improvement cycle.

Allows for project management checkpoints and course correction.

No longer completed in Oracle and tied
directly to budget (although the two
processes are coordinated).

No longer requires a comprehensive list
of all school activities and expenditures.


Requires participation of parents and
teachers, and LSC approval for nonprobationary schools.
Office of Strategy, Research and Accountability
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Part II: CIWP Process and Timeline
Annual Process
Spring
 March: Establish CIWP team;
complete School Effectiveness
Framework
Winter

Continue tracking progress of
current CIWP through the end
of the year
 Early April: Set goals and
priorities; develop action plan
Winter
Spring
 Late April: Develop FY13
budget
 May: Finalize CIWP, budget,
full school day plan
Fall
Summer
Fall

Discuss new data in ILT;
review CIWP and budget and
amend as needed
Summer
 June: Finalize staffing
 June: Board approval of CIWP
and budgets, as necessary
 July: Start implementing
2012-2014 CIWP
 August: Develop PD plan
for 2012-13
Office of Strategy, Research and Accountability
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Planning Steps
School Effectiveness Framework
What are our school’s strengths and weaknesses?
Continuous Improvement Work Plan
What are our priorities? What milestones must we meet to be successful?
Budget
How will we align our resources to our priorities?
Full School Day Plan
How will we align our full day plan to our priorities and budget?
Staffing
How will we strategically assign teachers based on student need and teacher expertise?
Professional Development Plan
How will we support teachers in implementing our school’s priorities?
Office of Strategy, Research and Accountability
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Spring 2012 Timeline
3/14
Launch
CIWP tool
for schools
March
3/14 – 3/29
School Training
on CIWP
Schools
complete CIWP
5/23-5/31
Schools submit
CIWP & Budget to
networks; network
approves CIWP &
Budget
May
April
Beginning 4/26–
Schools trained
on budgeting
tool, complete
budget
Office of Local School Council Relations
Prior to May 23,
schools present
budget and CIWP to
LSC for approval, if
applicable
June
6/27
Board Approval
for probation
schools for
CIWP & Budget
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Approvals
CIWP
Budget
May 4
LSC Review/
Approval
May 11
Network Review/
Approval
June
While the CIWP and budget
tools are separate, the two are
approved at the same time.
Related Plans
Parent Plan/
Compact
Fund
Compliance
Capital
Outlay
Board Approval
Attendance
Plan
Office of Strategy, Research and Accountability
1. Principals should ensure
alignment between the
CIWP and budget.
2. LSCs and networks will
review and approve the
CIWP and budget
concurrently.
3. Schools should complete
any necessary “related
plans” at the same time as
the CIWP and budget to
ensure compliance with
district, state and federal
requirements.
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Part III: Developing a CIWP
Getting Started
 Go to www.cps.edu/CIWP
 Download the appropriate template. There are three versions of the
CIWP Template:
• Elementary Schools: SchoolID000000_ESCIWP
• High Schools: SchoolID000000_HSCIWP
• Schools with both Elementary and High School grades:
SchoolID000000_CIWP
 Rename the document. Once you download the CIWP Template, save
the template using the same naming convention, substitute your
school’s id for “000000.”
• For example, A.N. Pritzker School should save the template as
SchoolID610229_ESCIWP.
Note: The CIWP Template is an Excel-based tool compatible with Excel version 2007 or later.
If you do not have Excel 2007 or 2010, contact your school’s Technology Coordinator or call 553EXCL (Central Office Tech Support) to have the latest version of Excel installed.
Office of Strategy, Research and Accountability
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CIWP Team
When opening the CIWP template, you will see
the CIWP Team worksheet.
1
2
3
1.
1 First, select your school’s name from the
drop down list. This will automatically
populate your scorecard data and headings
on all other sheets.
2.
2 Next, enter the member names of your
CIWP Team.
3 Next to each member’s name, choose their
3.
title or relationship from the drop down list.
Tips
• A CIWP team consists of 6-12 committed stakeholders that are responsible for the development of the CIWP.
• Parent and teacher participation in the process is required for all schools.
• As chairperson of the CIWP Team, the principal will appoint other team members from the school and community,
which can include members from the ILT and/or LSC.
• While the CIWP Team should not be too large, it should include people with a variety of perspectives.
Office of Strategy, Research and Accountability
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Elementary Goal Setting
The next tab is the goal setting tab.
Use this page to set SY2013 &
SY2014 goals.
1
2
1.
1
The metrics listed are from the
scorecard and include data from
“Academic Achievement”,
“Climate and Culture,” and State
Assessment (ISAT).
22.
SY2011 scores will be
populated. Cells with “NDA”
denote metrics where data is
not available.
3.
3
Enter the SY2012 goals your
school set earlier this year,
followed by your goals for
SY2013 and SY2014.
3
Tips
• Visit www.cps.edu/performance to learn more about the
metrics reported on the scorecard.
• ISAT scores include all students in the aggregates,
including English Language Learners.
Office of Strategy, Research and Accountability
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High School Goal Setting
The next tab is the goal setting tab. Use
this page to set SY2013 & SY2014 goals.
1.
1
The metrics listed are from the
scorecard and include data from
“Academic Achievement”, “Climate
and Culture,” and State Assessment
(PSAE).
2
2.
SY2011 scores will be populated.
Cells with “NDA” denote metrics
where data is not available.
3.
3
Enter the SY2012 goals your school
set earlier this year, followed by
your goals for SY2013 and SY2014.
4.
4
For EPAS, your growth goals will
automatically be calculated based
on your average score goals.
1
2
3
4
Tips
• Visit www.cps.edu/performance to learn more about the
metrics reported on the scorecard.
• EPAS goals are average scores for the spring tests. The
EPAS Growth scores will be automatically calculated.
• PSAE and ACT scores include all students in the
aggregates, including English Language Learners.
Office of Strategy, Research and Accountability
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School Effectiveness Framework
1
4
2
3
Use the “SEF” tab to asses the school’s level of
implementation on each research-based
instructional practice from the School
Effectiveness Framework.
1.
1
The SEF is divided into seven
dimensions, with each having several
Effective Practices.
2.
2
Read the practices implemented in a
Typical School and an Effective School
3.
3
Enter evidence from current
performance that shows where the
school is at for each Effective Practice.
You may use any data, surveys, or
implementation metrics.
4.
4
Once you have typed in your evidence,
rank your school from 1-4 on the level of
implementation.
Example of Good Supporting Evidence
Effective Practice: High Expectations & College going Culture
Weak
Our staff works hard to set
high expectations for our
students. With the
implementation of Common
Core, our standards will
increase in rigor.
Strong
We strive to build a culture around
college-readiness standards;
however, we received a “weak” on
the My Voice, My Schools survey for
Ambitious Instruction. We have
started the implementation of CCSS
and have developed a training plan
for our teachers.
Office of Strategy, Research and Accountability
NOTE: for schools that completed the SEF
earlier in the year, you can either repopulate
this template with the results of that process,
or use this time to update your school’s
ratings.
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Reading Materials Survey
• In the “Instructional Materials”
section of the SEF is a link to the
Authentic Reading Materials
Survey.
• In preparation for the transition
to Common Core State Standards,
each school should identify
where additional instructional
materials are needed.
The Reading Materials Survey is available at
www.surveymonkey.com/s/materialsurvey.
Office of Strategy, Research and Accountability
• While not a comprehensive
inventory of your school’s
instructional materials, this
survey will help you identify the
additional text sets needed to
implement the CCSS in SY2013.
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Theory of Action
After completing the self-evaluation from the School Effectiveness Framework, many schools created a
Theory of Action to guide their planning for SY2012.
The Theory of Action identifies Key Levers, which are specific activities aligned to the SEF dimensions
that will impact the instructional core in order to help the school reach its student achievement goals.
A copy of the Theory of Action template can be downloaded from www.cps.edu/commoncore.
Office of Strategy, Research and Accountability
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Strategic Priorities
Using their Theory of Action, schools
will complete the Strategic Priority
page by developing 3 to 5 strategic
priorities.
1
2
1.
1 In the first box, enter the school’s
Mission Statement.
3
3.
3 For each priority, indicate the
rationale on how it will help the
school achieve its student
performance goals.
Priority Example
Weak
Implement RTI
2.
2 Next, develop 3 to 5 strategic
priorities, typing in the priority
description.
Strong
Provide reading and
mathematics intervention to
students flagged on beginning
of year screeners and monitor
progress
Office of Strategy, Research and Accountability
Each priority description should be a
full sentence that defines a distinct
area of focus around which an action
plan will be developed. See an
example to the left.
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Aligning District & School Priorities
District Priorities
School Priorities
Your school’s priorities should
reflect the district priorities.
Some guiding questions:
 How are we ensuring curricular
alignment to standards?
 How are we organizing our time
to meet student learning and
teacher collaboration needs?
 How are we measuring our
effectiveness in supporting the
continuous improvement of
instructional practice?
Office of Strategy, Research and Accountability
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Action Plan
For each strategic priority, develop an
Action Plan.
1.
1 The Strategic Priority and Rationale
description will populate
automatically for reference.
1
4
2
3
3.
3 For each milestone, identify the
category, students served,
responsible party, and timeline.
Milestone Example
Weak
Purchase new
reading/language arts
texts.
2 Enter milestones that will lead to
2.
the full implementation of the
priority. Milestones should be
specific, measurable, attainable,
realistic and time-bound (SMART).
See an example to the left.
Strong
In each classroom, conduct an
audit of existing texts aligned
to Common Core State
Standards and invest in
supplemental nonfiction texts
Office of Strategy, Research and Accountability
4.
4 Leave the monitoring section blank
for now. Use this section to track
the school’s progress during the
upcoming school year.
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Summary Page
After the CIWP is complete, the
Summary Page will be populated.
The Summary Page is a quick guide
the principal can use to summarize
the CIWP to stakeholders, such as
LSC members and parents.
The Summary Page is a snap-shot
that includes the school’s mission,
strategic priorities, and a chart of the
school’s student performance goals.
Office of Strategy, Research and Accountability
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Approval Cover Page
When the CIWP and Budget are complete,
the LSC and PAC (if applicable) should be
presented with both, and should have the
opportunity to provide feedback.
1
1.
1 The principal should check off that all of
the required components are completed
and included in the plan.
2
2 For schools that are not on probation,
2.
LSC approval is required.
3
3.
3 For schools on probation and/or in NCLB
school improvement status, approval of
the network’s Chief of Schools is
required.
• Parent and teacher participation in
the planning process is a
requirement for all schools.
Office of Strategy, Research and Accountability
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Monitoring
Throughout the year, ILT’s should use the
Monitoring section built into each
priority’s Action Plan to track the
school’s progress and update the CIWP.
1
2
1.1
The “Status” column contains a
drop down to update whether the
milestone is completed,
postponed, cancelled, on-track,
behind, or critically behind.
2.2
For milestones that are postponed,
behind, or critically behind, the ILT
will document any next steps that
will be taken. New milestones can
also be added. Note: Mark
milestones as “Cancelled” instead
of deleting them.
Tips
• ILTs should monitor the CIWP regularly to ensure priorities are on-track for completion.
• Networks may establish a periodic check-in process with schools.
Office of Strategy, Research and Accountability
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Part IV: Related Plans
Related Plans
The CIWP serves as the school’s strategic planning process, and was designed to be as streamlined as
possible. To ensure all compliance requirements are met, some schools will have other plans to
complete. The table below outlines the additional plans and which schools should complete them.
All related plans are grouped together on a separate MS Excel workbook. This workbook can be
downloaded from www.cps.edu/ciwp.
Related Plan
Who is required to complete?
Parent Plan/Compact
Title I schools only
Fund Compliance
Schools receiving Title I and/or SGSA funds
Capital Outlay
Title I schools making any furniture or
equipment purchases of $500 or more
Attendance Plan
Schools with a 2010-2011 attendance rate less
than 95%
Office of Strategy, Research and Accountability
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Parent Plan/Compact
All Title I Schools are required to
complete the Parent Plan and
Parent Compact.
1
2
1 First, select your school from
1.
the drop down list. Your School
ID, Network, ISBE ID, and Oracle
ID will automatically populate.
2.2 Read each statement and use
the open cells to describe how
each component will be
accomplished at your school.
The Parent Plan worksheet includes the Parent
Compact information and the Parental
Involvement Policy. After completion, it should be
reviewed and approved by your Parent Advisory
Council (PAC).
Office of Strategy, Research and Accountability
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Fund Compliance
Schools receiving Title I and/or SGSA
funds complete the Fund
Compliance.
1
2
3
Tips
Title I schools should only fill out the Schoolwide
or the Targeted Assistance section, but not both.
Office of Strategy, Research and Accountability
1.
1 Select your school’s name from
the drop down list. Your School
ID, Network, ISBE ID, and Oracle
ID will automatically populate.
2.
2 Under “Fund Compliance and
Assurances,” check the box next
to the type of funded program
in which your school participates
(SGSA, Title I Schoolwide, Title I
Targeted Assistance).
3 Complete all sections that apply
3.
to your school’s funding
program(s).
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Capital Outlay
The Capital Outlay is also only for Title I
schools that are using NCLB or SGSA
funds to purchase equipment or
furniture with a unit cost of $500 or
greater.
1
1.1 Select your school’s name from the
drop down list. Your School ID,
Network, ISBE ID, and Oracle ID will
automatically populate.
2
3
2.
2 List any furniture or equipment
purchases of $500 or more. Include
Description, Use, Location, Funding
Source, Program #, Account #, Unit
Cost, and Quantity
3.
3 The total cost will calculate
automatically.
Office of Strategy, Research and Accountability
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Attendance Plan
The Attendance Plan is only
required for schools with an
attendance rate less than 95%.
1.1 Select School from drop down
list, your School ID and
Network will automatically
populate.
1
2
Office of Strategy, Research and Accountability
2 In the space provided, read
2.
each statement and list the
actions the school will
complete in the areas of
Communication, Prevention,
and Intervention.
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Part V: Next Steps
Next Steps for Schools
Next Steps for Schools:
 Establish a CIWP team.
 Download CIWP tool and related plans from www.cps.edu/ciwp.
 Complete Goal Setting and School Effectiveness Framework.
 Develop strategic priorities aligned to the school’s Theory of Action.
 Complete Action Plan for each strategic priority.
 Download and complete related plans, as applicable.
 Complete budget, ensuring full funding of CIWP action items.
 Present CIWP and budget to parents and teachers, including LSC and PAC.
 Send completed CIWP and budget signature page to Chief of Schools by
May 4, 2012.
Office of Strategy, Research and Accountability
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Presenting to the LSC
 CPS will provide a PowerPoint presentation that you can
deliver to parents at your school, including the LSC and PAC.
 Download the presentation at www.cps.edu/ciwp.
Office of Strategy, Research and Accountability
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For Additional Support
 For assistance in developing your CIWP, contact your network office.
Each network office has established a lead to support schools in the
development of the CIWP.
 For technical problems with the CIWP tool, contact the Office of
Strategy, Research and Accountability at 773-553-5603 or
[email protected]
 To provide comments and feedback, please visit
http://www.surveymonkey.com/s/CIWP
Office of Strategy, Research and Accountability
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