2. How to write a business letter.

Letter Writing 1
Letter Writing
Learning Objectives:
•To learn the forms and conventions of different
types of letters.
•To practice writing different types of letters.
•To practice letter writing skills needed for exam
Letter Writing 1
Business Letter
Learning Objectives
• To learn an acceptable layout for a Business
• To learn a correct content structure for a
Business Letter.
• To practice writing a Business Letter.
Letter Writing
There are three basic types of letter, Business,
Formal and Informal. Whichever letter you
have to write in real life or is set as an exam
question, you must make sure you use the
correct layout for the letter.
Letter Writing 1 – Business Letters
A business letter is set out like this:
Your Name
Your Address
Your Town
Your Postcode
SENDER ADDRESS: Can be Letterhead or Left/Right/Centre Aligned
(Date – USA)
Business Contact Name RECIPIENT ADDRESS – Always Left Aligned
Business Name
Business Address
Business Town
Business Postcode.
(Date – UK)
Dear Sir./Dear Mr Smith.
SALUTATION – Always Formal
Letter Writing – Business Letters
Examples of Business Letterheads
Letter Writing – Business Letters
The body of the letter
Dear Sir
Translation Brochure
Topic Heading - Optional
I should be grateful if you would send us your brochure and price list about
your translation services.
Body Text
We are currently developing our sales literature and web sites and are
interested in translating these into five languages apart from English.
I look forward to hearing from you.
Yours faithfully
Closing para - ‘Call to action’
Andrea Philips
Sign off – start ‘Sir’ = Yours Faithfully
Written signature
Print Name
Marketing Manager
Job Title – usually smaller font and underlined
Andrea Philips
Letter Writing – Business Letters
Write a business letter ordering the stationary supplies listed below.
You: Mr. L R Jones
Office Manager
Universal Movies Ltd
54 Oxford me Road, Skegnes SK3 4RG
Tel: 0223 123 4567 Fax: 0223 765 4321
Email: [email protected]
Recipient: Mr. Alan Smith
Account Manager
Index Office Supplies
Index House
56 Radcliffe Road
Account: IOS 120401
What you need:
3 Boxes of A4 printer paper - URGENT
Pens, Red & Black
C4 & C3 windowed envelopes – 1 box of each
1 pack of post it notes
Paper clips
60 ring-binders in red black and blue colours. URGENT

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