Scheduled activities

Report
This project is funded by the European Union
Projekat finansira Evropska Unija
Project implemented by Human Dynamics Consortium
Projekat realizuje Human Dynamics Consortium
Belgrade, 17th December 2012
Beograd, 17th December 2012
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
AGENDA
1st Steering Committee Meeting
Chair: Mr. Hranislav Stojkovic, Assistant Minister, Ministry of Energy Development and Environmental Protection
10.00 -10.05
Opening and welcome
Hranislav Stojkovic
Assistant Minister
10.00 -10.10
Adoption of the agenda
Hranislav Stojkovic
Assistant Minister
10.10 - 10.20
Adoption of SCM procedures
Hranislav Stojkovic
Assistant Minister
10.20 – 10.30
MERZ IPPC Department introduction
and expectations to the Project
Nada Lukacevic
MERZ Seveso Department
10.30 – 10.40
introduction and expectations to
the Project
Head of Department for Integrated
permits
Blagica Budimir
Head of Department for Chemical
Accidents
Rade Ostojic
Head of Department for Standards
and Cleaner production
Hans Lauritzen
Team Leader
MERZ EMAS Department
10.40 – 10.50
introduction and expectations to
the Project
10.50 – 11.20
Presentation of the Inception Report
11.20 – 11.50
Discussion
all
11.50 – 12.00
Adoption of the report
all
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Presentation of Inception
Report
Introduction
Inception Activities
Update on Background
Assumptions and Risks
Overall Work Plan(General)
Work Plan for the next period (Detail)
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Introduction
Contract No. 2012/295-223
Contractor:
The Delegation of the European Union to the Republic of Serbia
Vladimira Popovica Street 40, 5th floor (GTC Avenue building,
block 19a), 11070 Belgrade, Republic of Serbia
Beneficiary:
Ministry of Energy, Development and Environmental Protection
Omladinskih brigada 1, 11070 Belgrade, Republic of Serbia
Consultant:
Hulla & Co. Human Dynamics KG
Lothringerstrasse 16, A-1030 Vienna, Austria
Project Team:
Project Office
Omladinskih brigada 1, 1st floor, Office No. 130, 11070 Belgrade,
Republic of Serbia
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
O PROJEKU
SYNOPSIS
Starting Date :
02 September 2012
Početak projekta: 02. septembar 2012
Closure:
01 September 2014
Završetak:
01. septembar 2014
Vrednost:
€
Value:
€
Main Beneficiary:
Glavni Korisnici projekta:
Republic of Serbia,
Republika Srbija,
Ministry of Energy, Development and
Environment Protection;
Ministarstvo …….;
Other Beneficiaries:
Ostali Korisnici:
Ministry of Agriculture, Forestry and Water
Management
Ministarstvo
Ministry of Interior
Ministry of Labour and Social Policy
AP Vojvodina
Municipalities within the Project area
Accreditation Board of Serbia
Chamber of Commerce of Serbia
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Project Team:
Ruza Radovic
Project Manager
Hans Lauritzen
Team Leader
Riccardo Quaggiato
IPPC Expert
George Mouzakis
Seveso Expert
Milka Tesevic
Project Logistic Manager
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Project Objective:
Assist the Ministry of Energy, Development and Environmental Protection in the
process of implementation of the environmental legislation on IPPC, Seveso II
Directive and the Eco-Management and Audit Scheme (EMAS)
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Project Purpose:
Build and enhance capacity for enforcement of regulations aligned with the EU
Environmental Directives, specifically for Industrial Prevention and Control (IPPC),
prevention of chemical accidents and the EMAS
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Inception activities - 1

Mobilization of experts (3 September 2012)

Setting up project office and recruitment of
support staff

Meeting with key stake holders and review of
documentation
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Inception activities - 2
Setting up Project Steering Committee
and first meeting
Inception meetings with LSG’s in
Belgrade and Novi Sad with
attendance of 24 LGS
Project Environment Analysis
Action Planning
Preparation of Tor for Non-key experts
Preparation of draft Inception Report
Based on comments a final
version will be submitted for
official approval
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Working Groups
To strengthen network of stakeholders
involved in IPPC/IED, Seveso and
EMAS implementation it is proposed
to establish:
WG1 - Procedures development
WG2 - Technical Group for IPPC/IED
implementation
WG3 - Permanent IPPC/IED network
WG4 - Seveso Contact Group
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Update on Background
Current Government priorities full
implementation of the environmental
legislation
EU progress report:
Integrated approach to permitting must be
institutionalized and the administrative
capacity strengthened
Risk management groups administrative
capacity remains to be improved
Government decision: Merge energy and
environmental protection issues into
Ministry of Energy, Development and
Environmental Protection
Decisional levels has been changed. New
systematization of sectors and
departments is expected
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
IPPC/ IED:
•
Current situation: 161 operators under IPPC, 96 applications submitted
•
Light modifications made in light of on-going project:
Training activities have been anticipated to fit better Dynamic Program and better
support operators and permit writers in the initial phase of permitting;
Details on criteria and methodology adopted to implement operative activities have
been set up;
Goals, composition, frequency of meetings and activities of workgroups have been
set, foreseeing 2 technical groups (for procedures and technical documents) and
a Permanent network for IPPC/IED, involving MERZ, Province of Vojvodina and
LSGs.
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Accommodating for the new extended legislative framework introduced by IED and in
the context of industrial policy and the need for integrated permitting taking into
account other sectoral permitting and supervisory obligations, e.g. under Waste
Directive, EIA etc.
Strengthening the institutional structure for integrated permitting of installations,
including the enforcement regime;
Establishment of technical standards for BAT and determining ELV;
Further development of legislative changes related to monitoring compliance with
permitting conditions, periodic review of permits and inspections.
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Seveso:
105 notification studies (59 lower tier and 46 upper tier) have been submitted
37 safety reports have been submitted. 3 safety reports have been evaluated.
Focus will be given to:
Absence of technical procedures – guidelines for the compiling (operator’s side) and evaluating (authority’s side) of a Safety
Report. Training courses are needed to representatives of institutions and industries to compile and evaluate the
Safety Reports;
Guidelines for the drawing up external emergency plans are needed to be adopted;
Inspections to the to all upper and lower tier hazardous establishments;
Information to the neighbour to the hazardous establishments people regarding the existing hazards and what to do in case
of emergency;
Adoption of critical emergency protection zones. By this way all the stakeholders will know how the consequences of an
accident scenario will be estimated, presented and evaluated;
Adoption of risk acceptance criteria. It should be essential if an activity is acceptable or not, in a specified place. It should be
very useful for all the stakeholders. The operator will know in advance if the risk of a scheduled project is acceptable
or not. The authorities will establish a Land Use Planning Policy, and they should know the accepted or not risk for any
kind of proposed project or activity;
Adoption of a Land Use Planning policy regarding the major hazard establishments
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
EMAS:
Until now no organisations in Serbia have applied for EMAS and it is unknown
whether any organisation intends to do so. The Project will attempt to identify
potential candidates for EMAS registration, support them to prepare for it and
assist in developing the environmental verification structures.
Verification of the Environmental Statement under EMAS takes place by a third party,
The verifier. Verifiers are either individuals or organisations who are accredited by
Accreditation Board of Serbia (ATS).
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Change of government
following the 2012
general elections
Medium risk
Medium impact
Assumptions and Risks
The elections held in May 2012 have led to
the changes in the administrative structures.
Main project beneficiary MEMSP has been
replaced with the merged Ministry of Energy,
Development and Environmental Protection.
In addition, upon the elections, Serbian
Chemicals Agency and Environmental
Protection Fund has been closed. This has
caused changes in the administrative
structures and systematisation within the
MERZ and other stakeholders that at the
time of drafting of this report has not been
completed; hence the affect of these changes
on the project activities has not been fully
assessed. However, since the project has just
started, the project team will invest efforts to
adjust implementation modalities to the
changed project environment.
Serbian
government
Although there is always room for increase of
human or material resources, the experience
of the project team gained during the
inception phase shows that beneficiary staff
is fully available and committed to
cooperation with the project team and that
this will not pose the risk for achievement of
results. To achieve the best possible results
the Consultant will maintain close interaction
with beneficiary staff.
Changes in the staffing in the Beneficiary
institutions have been initiated after the
elections held in May 2012 and this process
has not been finalised yet, pending the
finalisation of new systematisation. Since this
is happening at the beginning of the project,
the impact is reduced, however if this
continues to be the risk during
implementation, the project team will
provide for transparent and well documented
project activities, in line with visibility
guidelines, which will enable the hands on
information on the project.
The relevant institutions have been visited
during the Inception Phase, and are included
in the list of PSC members. The general
impression is that there is sufficient
commitment to participation in the project
activities.
MERZ,
MAFWM, MoI
The political and administrative changes led
to the inadequate commitment of the top
level management of MERZ during the
Inception phase. Project team invested
necessary efforts to inform and involve
management in the project activities,
however without achieving desired results.
MERZ,
MAFWM, MoI,
MLSP,
AP
Vojvodina
Affecting Result 1 – LEGAL ASPECTS
Inadequate
or
inconsistent available
human or material
resources within the
main
beneficiary
institutions
Low risk
Low impact
Change
of
staff,
turnover of staff or
transfer of staff during
project implementation
Medium risk
Medium impact
Lack of commitment by
other
institutions
regarding
project
involvement, input and
training
Low risk
Medium impact
Consultant,
MERZ
MAFWM, MoI
Affecting Result 2 – CAPACITY BUILDING
Inadequate
inconsistent
goodwill
commitment
level
This Project is funded by the European Union
or
buy-in,
and
at top
High risk
Medium impact
Project implemented by Human
Dynamics Consortium
Component 1:
Assist the Serbian administration in completing the transposition of the EU Acquis in
the areas of PPC/ IED, Seveso and EMAS.
Activities:
•
Undertake a legal gap analysis and prepare a ToC in the field of IPPC and make
recommendation for improvement of the equivalent law on IPPC and secondary
legislation
•
Undertake a legal gap analysis and prepare a ToC for Seveso II Directive
96/82/EC as extended and amended by Directive 2003/105/EC, with
recommendation for improvement
•
Assist with drafting Serbian legislation to implement the EMAS Regulation (EC)
No. 1221/2009, ensuring a legal framework ready for full implementation of the
EC Regulation
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Component 2:
enhance capacities at the national level on IPPC permitting, evaluation of Safety Reports and Emergency Plans,
and EMAS certification
Activities:
•
Carry out a SWOT analysis, in the three thematic areas, with a view to augmenting the existing arrangements
•
Completion of three (3) procedures manuals, one for each of the three (3) thematic areas: IPPC/IED, Seveso
and EMAS (c. f. description under scope of work component2)
•
Undertake training needs assessment and prepare training plans for all relevant stakeholders as well as
training materials
•
Organise and implement a series of workshops for IPPC, Seveso II and EMAS departments of the MESMP
and stakeholders
•
Organise and implement indicatively five (5) workshops for IPPC owners/operators and also include
consulting companies
•
Organise and implement indicatively 4 training courses for representatives of relevant institutional sectors
included in the process of issuing approvals for Safety Reports and EP
•
Organise and implement indicatively three (3) training courses for operators and also include consulting
companies on the development of Safety Reports and Emergency Plans
•
Organise and implement training for selected EMAS verifiers in line with the Law on Accreditation (Official
Gazette, RS No. 44/05)
•
Organise and implement study visits to competent bodies in the EU in order to strengthen the capacity of the
MEMSP in the fields of IPPC, Seveso and EMAS
•
Needs assessment for - and design of an IT solution for meeting the data management, document handling,
public information and reporting requirements in the three areas
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Component 3: increase public awareness and to support proactive participation of
public in decision making
Activities:
•
Prepare a target group of public audience interested or likely to be impacted on
by IPPC/IED or Seveso facilities (Safety Reports and Emergency Plans).
•
Prepare and print promotional materials in order to inform the public about their
rights
•
Prepare promotional activities to facilitate public debate in the field of prevention
of chemical accidents and IPPC
•
Organize workshops in order to promote EMAS and other voluntary instruments
(Eco label, ISO 14001, Cleaner production, etc.) to pertinent organizations
•
Re-design website of Serbian Ministry of Environment, Mining and Spatial
Planning/competent authority
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Component 4: assist Serbian Seveso operators in developing their Safety Reports and
Emergency Plans through 3 pilot projects.
Activities:
•
Review/develop methodology and criteria (i.e. risk analysis) to select target
sectors and select most appropriate ones
•
Review/Develop methodology and criteria (i.e. risk analysis) for selection of target
enterprises and select those that are most appropriate
•
Provide assistance to the selected enterprises for the preparation of Safety
Reports and Emergency Plans and upgrade checklists for Safety Reports, as
necessary
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Component 5: support the actual IPPC/ IED permitting process both through direct
involvement of the project experts in this process and the development of tools
for permit writers.
Activities:
•
Provide technical assistance for implementation of BAT; draft a guidance
document on the use of BREF documents
•
Translate 10 appropriate BREF documents into Serbian language
•
Assist in determining conditions in the draft integrated permit for selected
activities, with determination of emission limit values (ELVs)
•
Assist in establishing plans for monitoring of emissions in selected installations
•
Assist in drafting three (3) permits based on submitted applications
•
Prepare a generic "permit template" in accordance with Serbian legislation
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Component 6: support further implementation of EMAS certification and registration
in Serbia.
Activities:
•
Provide an EMAS market analysis and develop methodologies for at least three
(3) companies from three (3) different industrial sectors
•
Translate new EMAS Regulation (EC) No. 1221/2009 into Serbian language
•
Provide assistance to three (3) chosen enterprises to support the EMAS process
•
Provide assistance to the EMAS Department in setting up a Serbian Competent
Body as an environmental verifier.
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Act. I4– Action planning
A detailed visibility strategy will be
finalized, considering all relevant
stakeholders and possible media
(WS, press, web)
Scheduled activities:

STEs activity: definition of
detailed visibility strategy

Definition of contents and
structure of project website
Expected Results

Visibility strategy

Project website pubblication
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Act. 1.1 , 1.2 – Legal Gap
Anlaysis
Existing documentation will be
collected and checked, as well as
legislation. Legal Gap Analysis
and Table of Concordance for
IPPC and IED Directives will be
drafted, as well as for Seveso II
and III
Scheduled activities:

STEs activity: collection and
analysis of existing legislation
Expected results

First draft of Legal GA and
ToC for IPPC/IED and Seveso
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Act. 2.1– SWOT Analysis
Inception meetings findings will be
integrated with additional information
coming
from
meetings
with
secondary stakeholders; a specific
will be organized to discuss about
strengths and weaknesses of the
system.
Scheduled activities:

STEs activity: analysis of findings
from inception meetings

Definition of methodology and
tools for dynamic SWOT analysis

SWOT meeting with relevant
stakeholders (4° week of 2013)
Expected results:

SWOT meeting report
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Act. 2.2 - Completion of 3 procedures manuals,
one for each of the 3 thematic areas:
IPPC/IED, Seveso and EMAS
Starting from the analysis of existing
procedures, the manuals will:
•
define the responsibilities of all
involved authorities and
stakeholders
•
show detailed flow charts of the
work processes in this area;
•
Avoid bottlenecks with detailed
timing
Scheduled activities:

Establishment of WG1
(scheduled 17 january)

STEs mobilization: collection and
analysis of existing procedures
Expected results:

WG1 meeting report
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Act. 2.3 – Training Needs
Assessment
TNA will be developed analysing number
and contents of past training
activities and consulting officers of
involved Institutions withtypical tools
of Needs assessment.
Scheduled activities:

STEs mobilization: collection and
analysis of past training activities

Definition of methodology and
tools for TNA
Expected results:

Mission reports
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Act. 2.10 – IT needs assessment
and solutions
Analysis of existing IT systems and
workflows will be conducted, as well
as consultation of officers involved to
achieve information on perceived
needs.
Scheduled activities:

STEs: collection and analysis of IT
systems and workflows of MERZ

STEs: consultation of MERZ
officers to identify IT needs
Expected results:

Mission reports
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Act. 3.1 – prepare a target group of
public audience interested on
IPPC/IED and Seveso
Identification of NGO, organizations,
groups and areas likely to be
impacted by the presence of
installation will be done. According to
the strategy, a selection of groups
and areas to be involved into the
project will be done.
Scheduled activities:

STEs: identification of potentially
impacted groups or areas

STEs: first selection of target
group
Expected results:

Mission reports

Draft of target groups for
IPPC/IED and Seveso
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Act. 4.1 , 4.2– Seveso: methodology
and criteria to select target
sectors and enterprises for pilot
projects
Content and methodology of selection
has been agreed with MERZ, analysis
of potential sectors and enterprises
will lead to list of pilot projects
drafted
Scheduled activities:

STEs: identification of potential
target sectors and installations

STEs: selection of pilot projects
Expected results:

Report on methodology and
criteria for selection of target
enterprises

3 target sectors for pilot projects

3 installations for pilot projects
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Act. 5.1 , 5.6 – IPPC/IED: support for
implementation of BAT and
development of a generic Permit
Template
Methodology for implementation of BAT will be
defined and a collection of best practices
and tools used in this field will be
provided.
WG2 will be established and will validate
methodology as well as cooperate in
defining structure of the permit template
Scheduled activities:

STEs: identification of best practices
and tools in the field of BAT
implementation and assessment

STEs: definitiono of a drafted
structure of integrated permit

WG2 first meeting (2° week of
fwebruary)
Expected results:

Methodology for implementation and
assessment of BAT

Structure of permit template

WG2 meeting report
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Act. 5.2 – IPPC/IED: Translation
of BREFs
List of BREF documents to be
translated will be finalized, as
well as the order of translation.
Translator will be appointed and
begin the activity
Scheduled activities:

Definition of list of BREFs to
be translated

Translator deployment
Expected results:

2 BREFs translated
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium
Act. 6.2 , 6.4– EMAS: Translation of
EMAS regulation and assistance in
setting up a Serbian Competent Body
Translator will be appointed and EMAS
Regulation and case studies will be
identified and translated. Strategy and
methodology to set up a Serbian
Competent Body, according to EU and
Serbian regulation will be defined.
Scheduled activities:

Definition of list of regulations,
guidelines and case studies related to
EMAS

Identification of possible strategy and
methodology to set up a Serbian
Competent Body
Expected results:

EMAS regulation and EC guidelines
translated

List of case studies on EMAS

Report on strategy and methodology
to set up a Serbian Competent Body
This Project is funded by the European Union
Project implemented by Human
Dynamics Consortium

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