Achieving Efficiencies, Delivering Value and Making Savings Emma Birchall Associate Director of Informatics East Lancashire Hospitals NHS Trust East Lancashire Hospitals NHS Trust East Lancashire Hospitals NHS Trust Areas of significant deprivation Areas of significant affluence High levels of admission for alcoholrelated illness Lower life expectancy than England average East Lancashire Hospitals NHS Trust • We employ 7,000 Staff • Over 600,000 patient contacts a year from the most serious of emergencies to planned operations and procedures. • We provide a full range of acute hospital and adult community services. • We are a specialist centre for hepatobiliary, head and neck and urological cancer services, in addition to providing specialist cardiology services and a network provider of Level 3 Neonatal Intensive Care. • We offer care across five hospital sites, and various community sites, using state-of-the-art facilities. • We have a total of 996 beds: • 631 beds at the Royal Blackburn Hospital • 241 beds at the Burnley General Hospital • 33 community inpatient beds at Clitheroe Community Hospital • 19 community inpatient beds at Accrington Victoria Hospital • 72 community inpatient Pendle Community Hospital East Lancashire Hospitals NHS Trust Royal Blackburn Hospital Clitheroe Community Hospital Burnley General Hospital Over 20 Community Sites Accrington Victoria Community Hospital Pendle Community Hospital East Lancashire Hospitals NHS Trust East Lancashire Hospitals NHS Trust • Trust Income of £420m • 5% Cost Improvement Programme • IT Capital Budget of £1.5m • IT Revenue Spend of £860,000 (Equipment – 2013/14) • Current IT Revenue Spend of £500,000 YTD (2014/15 to M6) East Lancashire Hospitals NHS Trust & How are we achieving efficiencies, delivering value & making savings? Achieving Efficiency: Improving how time, effort or cost is used within the current service Delivering Value: Delivering an additional service not expected from the current business Making Savings: Reducing the amount of expected expenditure within the organisation East Lancashire Hospitals NHS Trust Efficiencies in Procurement 1 •Assess Requirements 2 •Request Quotations 3 •Chase Quotations 4 •Receive Quotation & Quote Service 5 •Place Order 6 •Take Delivery/Install 7 •Recharge Service East Lancashire Hospitals NHS Trust Efficiencies in Procurement 1 •Assess Requirements 2 •Request Quotations 3 •Quote Service 4 •Place Order 5 •Take Delivery/Install 6 •Recharge Service East Lancashire Hospitals NHS Trust Efficiencies in Procurement Impact of Using KnowledgeBus IT Edition • Reduced procurement timescales by 1/3 • Streamlined processes so all procurement information is available through a single source • Channel Prices • Stock • Frameworks • Improved intelligence • Stock levels • Price rises/drops • Supplier quarter ends East Lancashire Hospitals NHS Trust Delivering Value Business Case Proposals – Providing Additional Services to the Trust Printer Consumables: • All purchased via NHS Supplies • All purchased direct by individual departments • 2013/14 annual spend - £362k over 11,000 items Current Process • Devolved ordering • Multiple staff • Inefficient East Lancashire Hospitals NHS Trust Delivering Value Business Case Proposals – Providing Additional Services to the Trust The Proposal • Transfer ordering of printer consumables to IT • Achieve economies of scale with suppliers • Achieve significant net savings through KnowledgeBus IT Edition Benefits to the Trust • Reduction in ordering administration • Deliver on a key objective for staff • Reducing inefficient processes East Lancashire Hospitals NHS Trust Making Savings Based on the top ten printer consumables….. • Covering 2,782 purchases • An expenditure of £94k NPC Brand MPC UoI Requsition type Qty supplied Total demand(£) Our Cost Channel WAT Cartridge laser black remanufactured Compatible for use in Hewlett Packard Laserjet P2035/P2050/P2055D/N equivalent to CE505A. Ink and toner 494-4689 cartridges (ST) My Brand REMCE505A Each of 1 Value-Only transactions 481 £10,788.92 £22.43 £16.00 £16.48 £7,926.88 £2,862.04 WAT Cartridge laser black For use in Hewlett Packard Ink and toner Laserjet p3015dn/d/x. CE255A. 536-9794 cartridges (ST) Hewlett Packard CE255A Each of 1 Online Ordering 465 £37,941.31 £81.59 £76.49 £78.78 £36,634.89 £1,306.42 WAT Cartridge laser black remanufactured Compatible For use in Hewlett Packard Laserjet p3015dn/d/x Ink and toner equivalent to CE255A cartridges (ST) Supplies Team REMCE255A Each of 1 Online Ordering 268 £10,395.04 £38.79 £28.00 £28.84 £7,729.12 £2,665.92 EClass Desc WYF1665 WYM1673 WYF1884 Section Channel + 3% Revised Total Saving East Lancashire Hospitals NHS Trust Making Savings Revised Expenditure: • £81k from £94k • £13k saving across 10 products • 14% saving Potential Additional Saving: • Remaining £268k annual expenditure • At 14% - £38k saving (Total £51k) • At 10% - £27k saving (Total £40k) East Lancashire Hospitals NHS Trust Making Savings And that’s only printer consumables! Recent Savings: Item Highest Lowest Quote Quote Budget Price No. Bought Saving Achieved Laptop £1,561 £853 £1,048 33 £6,435 Fuser £102 £101 £168 9 £603 Headset £160 £151 £203 19 £988 Total Saving: £8,026 East Lancashire Hospitals NHS Trust Any Questions?