volunteers! - Hwa Chong CIP Council

Report
Service Learning Workshop
CIP Council
IP Activities - 29th January 2014
What is SL exactly???
Service
Learning
-Alleviating a problem in the community
-Assimilating knowledge to become a more mature individual
Individual
Types of
SLPs
Volunteering
Groupinitiated
Team
Classinitiated
CCAinitiated
How to find a beneficiary?
Children
Disabled
Sickly
Environment
Animals
Financiallydependent
2 Rules of Thumb
1. Willingness to join the cause
1. Does your team believe in the beneficiary’s causes?
2. How about your passion to serve them?
2. The beneficiary’s needs – Your limits
1. What do they really need?
2. Can you provide for them?
Experiential Learning Cycle
How do you plan
to help your
beneficiary?
Can it work
effectively in the
long run?
Is your action
really meaningful
to them?
Project Keep in Touch
Wordasment Challenge
6 Tips to a good SL Project
1
The PEEP model
P eople
• Consider the parties involved
• Take care of their well-being at all times
E nvironment
• Assess the possible risks at the event location
• Prepare for wet weather
E quipment
• Ensure every piece of logistics is working fine
beforehand
P rocess
• Adhere to the school guidelines
• Practise effective communication with your group
2
Grants
• Provide your group a seed fund
-so you can worry less about not having enough $$ for your programmes!
• Some popular ones include:
o Citibank-YMCA Youth for Causes (YFC) Programme
o Young ChangeMakers (YCM)
o SHINE Youth Festival
• Visit our website to find out the full list of grants
3
Publicity is King
• Publicity avenues:
o
o
o
o
o
Bridge announcements
EMB message
CIP website (cip.hci.edu.sg)
CIP noticeboards
Posters, t-shirts, merchandise, etc.
4
Volunteer Management
1. Contact details
• Do you have the basic contact information of all your
volunteers?
• Do they acknowledge/reply your messages?
2. Briefing
• Do your volunteers understand their roles during the event?
3. Feedback
• Survey forms
• Group Reflections conducted by SL team members
5
Fundraising: The 30-70 Rule
• 30/70 Fund-Raising Efficiency Ratio
• The formula is given below:
• E = Expenditure
6
Keep your mentor updated!
Your mentor (both external and internal) are able to:
 Spot potential loopholes in your plans
 Improve areas of your project given their experiences
 Give you even more tips
Workflow for Service Learning Projects
Group SL: Students from same / diff CG in HCI /
other JCs
CG-initiated SL: Students from
same CG
CCA-initiated SL: As a
CCA group
Team leader to initiate SL project & upload proposal on ISP 2-4 weeks before start (Status: Pending)
To amend
CIP Unit to approve (Status: Approved) /
reject (Status: For Amendment) proposal on ISP
To amend
CCA teacher to approve / reject
proposal on ISP
Team Leader to add names of OT members & / volunteers on ISP
and submit all consolidated consent forms to SL mentor
SL mentor to approve / reject list of names on ISP based on consent forms received
Team to proceed with project and meet up with SL mentor regularly to update progress
Within 1 month of completion of project, Team Leader to complete a Team SL survey,
upload softcopy of Final Report & update status of project to “Completed” on ISP
and submit hardcopy of Final Report to Mr Nah / Mrs Chong of CIP Unit (Status: Completed)
OT members & / volunteers to complete an Individual SL survey on ISP
Team Leader to key in service hours for team on ISP
and submit endorsement letter from beneficiary to College Reception to be scanned
CIP Unit to endorse CIP hours on ISP (Status: Endorsed)
Note: Sections highlighted in orange
indicate action required by student
SL proposals
Why is it important
A
1. Allows you to crystallise
your vision of your project
B
C
2. Gives your mentor and all
teammates a common
understanding of the project
3. Serves as a roadmap along
the execution of your project
•Service Objectives
•Learning Objectives
•Details of Organizing
Team members
•Name of SL TeacherMentor
•Budget & source of
funding
•Volunteer recruitment
plan & management
What?
Why SL?
How?
When?
•Detailed project timeline & activities
Final Report
Content
• Effective summary of your project
-Rationale/Aims
-How you have served
• Reflections
-Pen down your thoughts and takeaways as a group
• Provide media (photos/videos etc.)
-As evidence + memento’s sake!
• Statement of Accounts
-Logistics purchases / Any form of expenditure
For more information about CIP @ HC, please visit
cip.hci.edu.sg
Thank you!

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