Lesson 3 PowerPoint

Report
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Word 2007® Business and
Personal Communication
How can Microsoft Word 2007
help you write a business letter?
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Lesson 3: Use Word Tools
Microsoft Word
2007 features can
help you master
advanced editing
skills and create
business and
personal business
letters.
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Lesson 3: Use Word Tools
View This Presentation to Answer
the Following Questions:
• How can I create a business letter?
• How can I cut, paste, and copy text?
• How can I print an envelope?
• How can I use templates?
• What vocabulary words should I review?
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Lesson 3: Use Word Tools
A business letter is a
formal document
written by people who
work for a business or
organization.
Companies use
business letters for
many reasons, such as
to pass along
information or to
gather market data.
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Lesson 3: Use Word Tools
Businesses and
organizations send
professional business
letters that their
customers can
immediately identify.
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An effective business letter should contain…
A letterhead that contains the
company’s contact information.
Today’s date.
The recipient’s name and address,
also known as the inside address.
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Lesson 3: Use Word Tools
An effective business letter should also contain…
A salutation, or greeting.
The body.
A closing.
The sender’s name and job title.
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A personal business
letter is a letter written
by an individual to a
business or organization.
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Use a personal
business letter format
when the letter
represents only
yourself and not a
particular business or
organization.
Personal business letter
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Both types of business
letters use the block
style format because
they are easy to key
and have a clean,
organized look.
Business letter
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a 2” top margin,
In block style
formatting, the
lines of the
letter align at
the left margin.
10 pt. paragraph
spacing,
The body of the
letter has 1.15 pt.
line spacing,
and 1” side and
bottom margins.
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Academic Skills Check
What are the main parts of a business
letter?
Answer:
• Letterhead
• Today’s date
• Inside address
• Salutation
• The body
• Closing
• Sender’s name and job title
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Academic Skills Check
What is the difference between a
business and a personal business letter?
Answer:
The main difference between a
business and a personal business letter
is that a personal business letter
represents an individual rather than a
company or organization and does not
use letterhead.
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Academic Skills Check
Which style format do business
letters follow?
Answer:
Business letters follow the block
style format.
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Lesson 3: Use Word Tools
To move text from
one location to
another in a
business letter,
use Cut and Paste.
When you cut text, it is removed
from the document. The text that
you most recently cut is stored on
the Clipboard.
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You can then paste
the cut content
elsewhere in your
letter.
Determine where the pasted text will
go by moving the mouse and clicking
to create an insertion point.
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Lesson 3: Use Word Tools
Sometimes you
may want the same
text to appear
more than once in
your letter.
Copied text
To save time, you can copy
text from one location.
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Lesson 3: Use Word Tools
After you copy
text from one
location, you
can paste it in
another.
Pasted text
You can avoid errors by copying and
pasting addresses, names, and phone
numbers within a document.
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Any time you cut or
copy text, that text
is stored on the
Word Clipboard.
Text stored on
the Clipboard
The Word Clipboard stores only
one item at a time. As soon as you
cut or copy another item, the
previous item is replaced.
Cut or copied text
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Unlike the Word
Clipboard, the
Office Clipboard
can store up to
24 separate cut
or copied items.
Use the Office Clipboard when you want
to store and reuse several words, phrases,
or paragraphs.
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Lesson 3: Use Word Tools
To print an envelope, use the Envelopes
and Labels dialog box.
You can create an
envelope
automatically
using the address
in your letter.
Or, you can key an
different address
directly into the
address box.
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Key the return
address into the
Return address box.
Click the Print button
to print the envelope.
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You can use templates to help you
create many types of documents.
A template is guide that contains formatting
instructions for a particular document.
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Use templates to create many types of common
documents, including…
Professional
business letters
Memos
Personal
business letters
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Tech Check
Where is cut or copied text stored
in Word?
Answers include:
Cut or copied text is stored on the
Clipboard.
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Tech Check
How do you create an envelope
automatically using an address in a
letter?
Answer:
To create an envelope automatically
using an address in a letter, use the
Envelopes and Labels dialog box.
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Tech Check
Which Word tool can you use to help
you create a professional business
letter?
Answer:
You can use Word templates to
create a professional business letter.
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Vocabulary Review
business letter
A formal document written by people
who work for a business or
organization.
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Vocabulary Review
cut
To select and remove text, usually
for the purpose of pasting
somewhere else in a document or
application.
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Vocabulary Review
paste
To place previously cut or copied
text into a document.
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Vocabulary Review
copy
To select and reproduce text
somewhere else in a document or
application.
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Vocabulary Review
Clipboard
A place where cut or copied text is
stored so that it can be copied into
a document in the future.
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Vocabulary Review
template
A guide that contains the formatting
of a particular type of document,
workbook, or presentation.
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Vocabulary Review
content control
A specific text field in a document.

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