EGR 110 First-Year Advising

Report
EGR 110
FIRST-YEAR ADVISING
Lindsay C. Chelton
Academic Program Counselor
Donald P. Shiley School of Engineering
University of Portland
Presentation Overview
1.
2.
3.
4.
5.
6.
Academic Program Counselor Role and
Responsibilities within the Shiley School
Advising Mission and Guiding Principles
Expectations of Academic Program
Counselor
Expectations of Students
Advising Program in the Shiley School
Preparing for Advising Week and Spring
Registration
Academic Program Counselor
Role and Responsibilities
 Counsel students on degree progress/planning.
 Manage student files and oversee ABET compliance.


Monitors AP, IB, and college-level transfer course articulation (through the
Office of the Registrar).
Coordinates transfer course equivalency pre-approvals by consulting with
the relevant campus department.
 Maintain student data.
 Resource for faculty and students when questions arise about
academic policies, procedures, and curriculum requirements.
Role and Responsibilities (cont’d)
 Process the following academic status changes:



Change of Major (to switch majors within the Shiley School)
Declaration of Minor (Computer Science only)
Transfer Within University (to transfer out of the Shiley School)
 Monitor in-progress (Midterm) grades and Academic
Warnings for Students.
 Adjust students’ future course schedule due to failed/low
grades and/or academic probation status.
 After seniors apply for graduation, conduct official
degree audits and issue approval/disapprovals to the
Office of the Registrar.
 Academic Advisor for MECOP (Cathy Myers is Career Advisor)
Mission Statement
Academic advising is a critical component of student success in the
Donald P. Shiley School of Engineering. Our Academic Advising
Program empowers students to take responsibility for their
academic success through a collaborative relationship between
advisor and student. Through taking full ownership of their degree,
Shiley students will be prepared to meet the challenges of the world
today in their professions in engineering and computer science.
Expectations of
Academic Program Counselor
•
Confidentiality
•
Fairness & Equality
•
Accessibility (appointments v. office hours)
•
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Busiest Time Periods…
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Appointments are good when you want me to review your academic record in
detail before you arrive (e.g., if I add a minor in Computer Science, how would that
affect my degree plan?) www.LindsayChelton.YouCanBook.Me
Office hours are great for quick, 5-min questions (e.g., has my transfer credit from
Portland Community College come through?)
Advising (a few weeks before fall/spring break): I am available to a specific group.
Advanced Registration (November & April): I am more available to all students.
e-mail Turnaround: up to 1 week, due to volume of e-mail I process.
Screenshot of Academic Program Counselor’s Calendar
(during peak advising season)
Expectations of
Students
•
e-mail communication should be clear. If I know what you
are asking, then I can get you the information you need.
Is this a clearly written e-mail?
Expectations of Students
 What do you think of this e-mail?
Expectations of Students
 Third time’s a charm?
Expectations of Students
 Clearly written e-mails help me to understand your
questions and concerns so that I can best address them
when I reply. The more we go back and forth, the longer it
will take for you to get the information you need.
 When I send you an e-mail, I expect that you will read
my message within a week.

All of the information I send is carefully composed and sent only
to specific groups of students. If you receive a message from me,
it is best to assume that the information will help you succeed in
some way.
 Baseline knowledge (Scavenger Hunt)



Where to locate the online Bulletin (majors, minors, curricular
requirements, pre- and co-requisites, etc.)
Bulletin v. University’s Course Schedule each semester.
Where to locate the sample 4-yr plan worksheets.
Advising & Registration
Timeline
FIRST YEAR
Fall Semester
• Oct 6 & 8 Group Advising with Academic Program Counselor in EGR 110
• Oct 27-31 (2ndweek after fall break) Individual Advising Meeting with Faculty
Advisor (your EGR 110 instructor)
• Nov 9-12: Spring Registration for freshmen and sophomores
Spring Semester
• February (prior to spring break) Individual Advising meeting with Academic
Program Counselor
• March 2-6 (week before spring break) Individual Advising Meeting with Faculty
Advisor (most likely different than fall)
• March 22-25 (after spring break): Fall Registration for freshmen and sophomores
Advising & Registration
Timeline
SECOND YEAR
Fall Semester
•
End of Sep / Early Oct Individual Advising Meeting with Academic Program
Counselor
•
After fall break: Individual Advising Meeting with Faculty Advisor
•
Mid-Nov: Spring Registration for freshmen and sophomores
Spring Semester
•
No more mandatory Advising meetings with Academic Program Counselor
•
Week before spring break: Individual Advising Meeting with Faculty Advisor
•
After spring break: Fall Registration for freshmen and sophomores
Preparing for
Advising and Registration
•
Change of Major Form: Used to formally declare your major within the Shiley School,
regardless of what you indicated on your Admissions application. ALL students must
complete this form.

CS Majors: MUST complete this form early, and turn it in with their registration
form by Wednesday Oct 22 (after Fall Break).
 Declared CS on Admissions Application, switching to a different major.
 Declared something other than CS on Application, switching into CS.
To check your current major, log into PilotsUP -> Self Serve -> Student (tab)

All other Majors: Change of Major Form Due at the end of the semester.
Preparing for
Advising and Registration
•
Change of Major Form: Used to formally declare your major within the Shiley School,
regardless of what you indicated on your Admissions application. ALL students must
complete this form.

CS Majors: MUST complete this form early, and turn it in with their registration
form by Wednesday Oct 22 (after Fall Break).
 Declared CS on Admissions Application, switching to a different major.
 Declared something other than CS on Application, switching into CS.
To check your current major, log into PilotsUP -> Self Serve -> Student (tab)

All other Majors: Change of Major Form Due at the end of the semester.
•
Transfer Within University Form: Used to transfer out of the Shiley School. Try
to get this form to me before Fall Break, so you can be assigned to a faculty advisor in
your new major before Advising Week.
Preparing for
Advising and Registration
•
Change of Major Form: Used to formally declare your major within the Shiley School,
regardless of what you indicated on your Admissions application. ALL students must
complete this form.

CS Majors: MUST complete this form early, and turn it in with their registration
form by Wednesday Oct 22 (after Fall Break).
 Declared CS on Admissions Application, switching to a different major.
 Declared something other than CS on Application, switching into CS.
To check your current major, log into PilotsUP -> Self Serve -> Student (tab)

All other Majors: Change of Major Form Due at the end of the semester.
•
Transfer Within University Form: Used to transfer out of the Shiley School. Try to get
this form to me before Fall Break, so you can be assigned to a faculty advisor in your new
major before Advising Week.
•
Registration Form:
Due to your EGR 110 instructor on Wednesday, Oct 22 (after Fall Break)
Civil Engineering Degree Plan Worksheet
Students Entering 2014-2015
Freshman
Sophomore
Fall
Spring
EGR 110 (2 cr)
Intro to
Engineering
CHM 207 (3 cr)
Gen Chemistry I
& CHM 007
Workshop
CHM 277 (1 cr)
Gen Chemistry I
Lab
Fall
CE 200 (1 cr)
CE Seminar
CE 201 (2 cr)
Graphics Design
MTH 301 (4 cr)
Vector Calculus
MTH 201 (4 cr)
Calculus I
MTH 202 (4 cr)
Calculus II
Junior
Spring
EGR 361 (3 cr)
Analysis of EGR
Data
EGR 214 (2 cr)
Principles of
Dynamics
PHY 205 & 275
(4 cr) General
Physics II & Lab
EGR 111 (2 cr)
Engineering
Computing w/
Applications
ENG 112* (3 cr)
Intro to Literature
EGR 322 (3 cr)
Strength of
Materials
EGR 311 (3 cr)
Fluids I
CE 302 (3 cr)
Construction
Materials
CE 351 (3 cr)
Structural
Analysis
CE 321 (3 cr)
Geotechnical
Engineering
CE 223 (2 cr)
Surveying
PHL 220 (3 cr)
Ethics
PHL 150* (3 cr)
Intro to
Philosophy
THE 105 (3 cr)
Intro to Theology
CE 224 (1 cr)
Survey Lab
OR
KEY:
● Solid arrows indicate required prerequisites.
● Dashed arrows (single) indicate corequisites that may be taken as prerequisites.
● Dashed arrows (double) indicate corequisites that should be taken in the same
semester.
● Courses with rounded corners indicate restricted electives.
● Courses shaded in grey are typically offered in both the Fall and Spring.
● A grade of C- or better is required in PHY204, MTH201 and MTH202.
● The *indicates a writing intensive course. Only one of these courses should be taken
per semester.
● The # indicates that the prerequisites for a course may vary.
● Courses outlined in purple indicated University core requirements.
DUAL MAJORS & DUAL DEGREES WITHIN ENGINEERING: Students completing
double majors or dual degrees within the Shiley School have two options for completing
the XX 483/484 requirement: 1) Student takes EGR 483 and EGR 484 and the
student’s contributions to the capstone project include both disciplines, or 2) Student
takes both discipline-specific 483 and 484 courses.
CREDIT MINIMA: 131 total semester credit hours; 33 semester credit hours of math
and science; 59 semester credit hours of engineering.
CE Science
Elective4 # (3 cr)
_____________
THE 2051 (3 cr)
The Bible, Past
and Present
Senior
Spring
CE 367 (3 cr)
Environmental
Engineering
MTH 321 (3 cr)
Ordinary
Differential
Equation
EGR 211 (3 cr)
Statics
PHY 204 & 274
(4 cr) General
Physics I & Lab
Fall
CE 376 (1 cr)
Environmental
Engineering Lab
CE 362 (3 cr)
Hydraulic
Engineering
Fall
Spring
5
CE Elective #
(3 cr)
CE Elective5 #
(3 cr)
_____________
_____________
Professional
Elective6 #(3 cr)
Professional
Elective6 # (3 cr)
_____________
_____________
Professional
Elective6 # (3 cr)
_____________
EGR 300 (1 cr)
Intro to Capstone
Project
CE 315 (3 cr)
Transport
Engineering
CE or EGR 483
(2 cr) Capstone
Project I
CE or EGR 484
(3 cr) Capstone
Project II
CE 353 (3 cr)
Reinforced
Concrete Design
CE 371 (1 cr)
Geotechnical Lab
EGR 351 (3 cr)
Engineering
Economics
Theology
Elective2 (3 cr)
[Upper Division]
Social Science
Elective3 (3 cr)
Social Science
Elective3 (3 cr)
History Elective
(3 cr)
_____________
_____________
HST ________
FA 207 (3 cr)
Intro to Fine Arts
THE ________
NOTES ABOUT CURRICULUM:
(1) THE 205 prerequisites: THE 101 or 105 + PHL 150 or ENG 112
(2) If the theology elective is a theological perspectives course that also satisfies a companion subject core requirement, three elective credits
must be taken to satisfy the total number of credits for the degree.
(3) Social Science Elective: Must be chosen from 2 disciplines fulfilled by SOC 101, PSY 101, ECN 120, POL 200, POL 203, POL 205, SW
205, CST 225.
(4) CE Science Elective: Must be chosen from: BIO 107, BIO 203, BIO 205, BIO 206, ENV 110, ENV 111, ENV 162, ENV 182, ENV 361, ENV
383, ENV 385.
(5) CE Electives: CE 4xx, does not include CE 48x courses.
(6) Professional Electives: The professional electives may be a combination of courses (each 3-credits or more unless approved by the
program chair) offered by the University at the 200-level or higher. The professional elective credits include the following: courses offered by
the Shiley School, courses that comprise a University minor, and courses included in an approved course cluster. Professional elective credit
may not be awarded for AP, IB, & CLEP examinations, or ROTC credit.
SUBSTITUTIONS:
● EGR 110: For transfer students into the Shiley School of Engineering who have declared a major and have not had an Introduction to
Engineering course, the dean may approve the substitution of another technical course depending on the student’s educational background.
● EGR 212 (3 credits) can replace EGR 214 (2 credits).
● CE 442 can replace CE 353, due to course re-numbering.
Computer Science Degree Plan Worksheet
Students Entering 2014-2015
Freshman
Sophomore
Fall
Spring
Fall
EGR 110 (2 cr)
Intro to
Engineering
CS 273 (1 cr)
Computer
Science Lab
CS 301 (3 cr)
Object Oriented
Design
Junior
Spring
CS 305 (3 cr)
Data Structures
CS 203 (3 cr)
Intro to Computer
Science
PHY 204 & 274
(4 cr) General
Physics I & Lab
MTH 201 (4 cr)
Calculus I
PHY 205 & 2756
(4cr) General
Physics II & Lab
MTH 202 (4 cr)
Calculus II
CS 371 (1 cr)
Object Oriented
Lab
Math/Science
Elective4 # (3 cr)
_____________
MTH 311 (3 cr)
Discrete
Structures
PHL 150* (3 cr)
Intro to
Philosophy
THE 105 (3 cr)
Intro to Theology
OR
CS 333 (3 cr)
Computer
Architecture
Spring
CS 341 (3 cr)
Software
Engineering
CS 334 (3 cr)
Operating
Systems
CS 357 (3 cr)
Theory of
Computation
EGR 300 (1 cr)
Intro to Capstone
Project
Math/Science
Elective4 # (2 cr)
CS Elective7 #
(3 cr)
CS Elective7 #
(3 cr)
_____________
_____________
_____________
PHL 220 (3 cr)
Ethics
General
Elective# (2 cr)
Social Science
Elective3 (3 cr)
History Elective
(3 cr)
_____________
_____________
HST _________
Fall
Spring
CS 358 (3 cr)
Compiler Design
CS 368 (2 cr)
Seminar
Math/Science
Elective2 # (3 cr)
General
Elective# (3 cr)
_____________
_____________
CS or EGR 483
(2 cr) Capstone
Project I
CS or EGR 484
(3 cr) Capstone
Project II
Professional
Elective8 # (3 cr)
Professional
Elective8 # (3 cr)
_____________
_____________
CS 324 (3 cr)
Analysis of
Algorithms
_____________
1
THE 205 (3 cr)
The Bible, Past
and Present
CS 352 (3 cr)
Programming
Languages
EGR 361 (3 cr)
Analysis of EGR
Data
CS Math
Elective5 # (2 cr)
FA 207 (3 cr)
Intro to Fine Arts
ENG 112* (3 cr)
Intro to Literature
CS 376 (1 cr)
UNIX Tools Lab
Fall
Senior
BUS 364 (3 cr)
Innovation
Professional
Elective8 # (3 cr)
_____________
Theology
Elective2 (3 cr)
[Upper Division]
THE ________
Social Science
Elective3 (3 cr)
_____________
KEY:
● Solid arrows indicate required prerequisites.
● Dashed arrows (single) indicate corequisites that may be taken as prerequisites.
● Dashed arrows (double) indicate corequisites that should be taken in the same
semester.
● Courses with rounded corners indicate restricted electives.
● Courses shaded in grey are typically offered in both the Fall and Spring.
● A grade of C- or better is required in PHY204, MTH201 and MTH202.
● The * indicates a writing intensive course. Only one of these courses should be
taken per semester.
● The # indicates that the prerequisites for a course may vary.
● Courses outlined in purple indicate University core requirements.
● Italicized course numbers indicate course substitutions.
NOTES ABOUT CURRICULUM:
(1) THE 205 prerequisites: THE 101 or 105 + PHL 150 or ENG 112
(2) Theology Elective: If the theology elective is a theological perspectives course that also satisfies a companion subject core requirement, three elective credits
must be taken to satisfy the total number of credits for the degree.
(3) Social Science Elective: Must be chosen from 2 disciplines fulfilled by SOC 101, PSY 101, ECN 120, POL 200, POL 203, POL 205, SW 205, CST 225.
(4) Math/Science Elective: Chosen from: BIO 200 or higher, CHM 200 or higher, PHY 300 or higher, or MTH 300 or higher. CS majors may take PHY 205/275 as a
math/science elective. Does not include: BIO 384, BIO 387, CHM 387, MTH 387, and other specific math/science courses required for the degree.
(5) CS Math Elective: MTH 300 or higher. Does not include MTH 387 and other specific math courses required for the degree. Excess credits can be applied to
math/science electives, professional electives, or general electives.
(6) BIO 206/276, BIO 207/277, CHM 207/277, ENV 385/387, or ENV 386/387 may be taken in place of PHY 205/275 for the CS Lab Science Elective.
(7) CS Electives: CS 4xx, does not include CS 48x courses.
(8 Professional Electives: The professional electives may be a combination of courses (each 3-credits or more unless approved by the program chair) offered by the
University at the 200-level or higher. The professional elective credits include the following: courses offered by the Shiley School, courses that comprise a
University minor, and courses included in an approved course cluster. Prof. elective credit may not be awarded for AP, IB, & CLEP examinations, or ROTC credit.
DUAL MAJORS & DUAL DEGREES WITHIN ENGINEERING: Students completing
double majors or dual degrees within the Shiley School have two options for completing
the XX 483/484 requirement: 1) Student takes EGR 483
and EGR 484 and the student’s contributions to the capstone project include both
disciplines, or 2) Student takes both discipline-specific 483 and 484 courses.
CREDIT MINIMA: 131 total semester credit hours; 33 semester credit hours of math
and science; 59 semester credit hours of engineering.
SUBSTITUTIONS:
EE 231 and EE 333 together can substitute for CS 333 and three professional elective credits; if EE 333 is taken, no credit would be granted for CS 333.
MTH 361 and MTH 461 together can substitute for EGR 361 and three math/science or CS math elective credits.
BUS 480 can substitute for BUS 364.
EGR 110: For transfer students into the Shiley School of Engineering who have declared a major and have not had an Introduction to Engineering course, the dean
may approve the substitution of another technical course depending on the student’s educational background.
Due to course renumbering: CS 411 can substitute for CS 324, CS 446 can substitute for CS 334, CS 441 can substitute for CS 341, CS 451 can substitute for CS
357, CS 452 can substitute for CS 358, CS 400 can substitute for CS 368.
Registration Form: Advising Assignment #2
Due to EGR 110 Wed Oct 22 (the week after Fall Break)
Example:
Spring Registration for the Class of 2018
Account Holds
ALWAYS prevent students from being able to register for
courses, regardless of the type of hold.
Holds should be settled and removed before November, so
you are able to register for spring courses.
To check if you have a hold, log into PilotsUP:
Self Serve -> Student (tab) -> View Holds (top of the menu)
Spring Registration for the Class of 2018
Due to the historically large size of the class of 2018,
Spring 2015 registration will be slightly altered.
Be sure to regularly check your e-mail
for updates and current information.

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