Food-monitoring system through DataWinners SMS system

Report
Mobile Services that Empower Vulnerable Communities
Food Monitoring System (FMS)
Madagascar
RANDRIANASOLO Fidy Nirina
Commodity Manager CRS.MG
March 20, 2013
ICT4D Conference
Accra, Ghana
Plan of presentation:
- Project Background
- Context and issues in food management
- ICT4D solution
- Keys of successes
- Challenges
- What we learned
Project Background
GOAL: Reduce food insecurity in 98.500
households by 2014
• SO1: Improve the nutrition and health status
of 96.000 children under five
• SO2:Improve livelihood conditions of 82.000
food insecure households
• SO3:Strengthen resilience of 592
communities
• Cross – Cutting : Gender, Environmental
management, Governance and Partnership
• Intervention Zones: 592 Communities, in 112
communes, 21 Districts, and 7 Regions in
Madagascar
• Consortium 04 INGOs: CRS-ADRA-CARE-LOL
• Implementing Partners: 5 Dioceses, and 15
Social Protection Centers
FOOD DISTRIBUTION ACTIVITIES
 27,170 MT food for distribution
ADRA
31%
CRS
38%
CARE
16%
LOL
15%
 Three sectors concerned: Mother
and Child Health (MCH) under SO1;
Food for Assets (FFA) and Safenet
for Urban areas under SO3;
Four types of food for direct
distribution
Summary for CRS food distribution:
Context
* Food delivery serving the most
vulnerable families in remote
and landlocked areas
* Worked with Implementing
partners (local NGOs)
* Committed with local carriers
* Supply chain managed from 3
main warehouses to sites
* Challenges to monitor the supply
chain and quality of program
indecisive
* Decision making difficult due to the
lateness(more than one month) or
inaccurate of information from the
field
* Challenges in communication
between main office and field staff
ICT4D Solution: Implementation of Food Monitoring
System(FMS) with Human Network International (HNI)
Keys successes
 Roll-out with all staff involved, and gave
them capacity in drafting/sending message
by SMS
Systematic communication with field staff
through administrator
 Permanente checking of FMS to monitor
the movement of food, and distribution
 Data analysis to help management team
for systematic information and/or decision
 Summarize data for editing report
required by the donor
Internal Control System
Challenges
Datasenders have access
reports based on dashboard
information
FMS is a data collection system,
and needs to be linked with
other database used by M&E/
procurement.
For Compliance issues, need to
perform end-use checking to
confirm that data is really
accurate and well documented.
Need good supervision
Lessons Learned
Service delivery improved :
Quick response in case of threat
Canal of communication
available with field staff
 Quality of reports improved:
Involvement of technicians and
support team
 Appropriate decision made:
information available in one day,
and detailed for decision making
Sustainability strategy
Implementing Partners
including local NGO
trained to use it.
Use of the system to
collect data in various
activities: End-use
Checking at recipients level,
Warning system for emergency
program, Monitoring of local
market price, Monitoring of
actions in environment issues
Share our experiences on
it in large diffusion
As a reminder…
Food Monitoring System or FMS is a tool
based on the use of SMS and internet
and that can help to increase
efficiency, provide timely and accurate
data to improve decision making in
term of food distribution:
 Increases our capacity to monitor our
activities, the quality of report to
donors, and the service delivery to
beneficiary
 Helps for decision making
 Enhances the impact in the life of
recipients that we serve focus of our
mission

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