GEF 6 Policies

GEF-6 Policies
GEF Expanded Constituency Workshop
Windhoek, Namibia
February 17-18, 2015
GEF Policies are normally submitted to Council for approval via
Council papers but do not capture discussions/views of Council during the meeting.
GEF Policy Framework:
In GEF-6: Types and Hierarchy of Policy and Procedure Framework was established
Policy: A statement of principles or values approved by the GEF Council that mandates
or constrains activities undertaken to achieve the institutional goals of the GEF
Guideline: Additional information to help explain or implement a particular policy.
Guidelines are approved by the CEO with responsibility of the relevant Policy or relevant
operational area or subject matter.
1. GEF Agency Fee Policy, 42th and 47th Council
2. Update on Project Cancellation Policy,
47th Council Meeting
3. Co-financing Policy, 46th Council Meeting
Agency Fees
Since January 2013, a new fee structure approved by Council in the June 2012
meeting has been implemented:
• For all projects (FSPs, MSPs and EAs) where GEF project grants are up to,
and including, $10 million, GEF Partner Agencies will receive fees at 9.5
percent of the grant; for GEF Project grants above $10 million, GEF Partner
Agencies will receive fees at 9.0 percent of the grant;
• Agency fees for Programmatic Approaches follow the same fee level similar
to all other projects (approved by Council in October 2014);
• The fees for the Small Grants Program are set at 4.0 percent;
• For new GEF Project Agencies accredited under the Pilot Program on
Accrediting GEF Project Agencies, fees will be at 9.0 percent of the GEF
project/program grant, irrespective of project grant amount; GEF Project
Agencies will not be compensated for any involvement in GEF “corporate
activities” in which they may choose to become involved;
• The fees for PPGs follow the same rate of the related project.
Project Cancellation Policy
 to improve the GEF’s operational efficiency, particularly in the amount of
time it takes to prepare and deliver projects;
 to ensure that GEF-financed projects remain relevant to the objectives and
priorities of the GEF and recipient countries.
Using Phased approach to implement the policy:
After 12 months of Council approval of PIF, a notification will be sent to the
Agency and OFP of the recipient country to alert them of the remaining 6 months
for submission of project for CEO endorsement;
After 18 months, the Secretariat informs all relevant stakeholders on the
cancellation of the project.
The Secretariat will consider exception to the above cancellation only on
extraordinary events, and if agreed, will notify Council.
Cancelled projects maybe resubmitted within a year for consideration of CEO
endorsement if resources are available.
Project Cancellation Policy
For Programs: Cancellation of unused program amount:
• All child projects should be submitted for CEO endorsement by
the program commitment deadline – this is the time when
Trustee commits Program fund to the child project upon CEO
• Six months before the program commitment deadline, if there
are still program funds not yet committed, the Secretariat sends a
notification to the Lead Agency notifying it of the upcoming
cancellation of such program funds.
• After the passing of the program commitment deadline, the CEO
notifies the relevant Lead Agency and the Trustee of the
cancellation for the remaining program funds.
Project Amendment
Categories of Project amendment :
 Major amendments:
• Amendments to project design or implementation are consider
major if the change involves the following:
 Shifts of project outcomes that have a high probability of
leading to significant changes in project objectives
 An increase in the required GEF funding above 5% of the
original GEF project grant.
 Minor amendments:
• Any amendment to the PIF or project that is not major.
• Increase of GEF project grant at 5% or below.
Amendment Procedures
Amendments before CEO endorsement:
 Major amendments:
• Explain in the CEO endorsement request and provide
justification on the amendment.
• Project will be circulated to Council for four weeks prior
to CEO endorsement.
 Minor amendments:
• If there is an increase in project grant requested at 5% or
less, provide justification; if accepted, the project will
follow the normal CEO endorsement.
Amendment Procedures………(2)
Amendments after CEO endorsement:
 Major amendments:
• Send a letter to the Secretariat providing justification on
the amendment.
• Project will be circulated to Council for four weeks prior
to CEO approving the amendment.
 Minor amendments:
• Undertaken at the discretion of the GEF Agency and
report to the Secretariat through the annual Project
Implementation Review reports;
• If an increase in project grant is requested at 5% or less,
write to the Secretariat and provide justification; if
accepted, CEO approval letter will be sent.
GEF Co-financing Policy
Approved by Council in May 2014, which has been posted as Policy FI/PL/01.
This Policy:
 Establishes the objectives for co-financing in GEF-financed projects;
 Defines co-financing for GEF-financed projects and programs; and
 Provides rules/requirements on co-financing for GEF-financed projects and
Applies to GEF Trust Fund and the Nagoya Protocol Implementation Fund
(GEF-financed projects) financed projects and programs but not to LDCF or
SCCF financed projects.
Council Document that proposed the Policy to the Council (Document
GEF/C.20/6/Rev.1, Co-financing) contains helpful background and guidance
on how it will be implemented.
GEF Co-financing Policy……..(2)
Objective: “to attain adequate levels of co-financing as a means to:
 enhance the effectiveness and sustainability of the GEF in achieving
global environmental benefits;
 strengthen partnerships with recipient country governments,
multilateral and bilateral financing entities, the private sector, and civil
• Includes “an ambition for the overall GEF portfolio to reach a co-financing
ratio of at least 6:1, with expectations for greater co-financing in uppermiddle income countries that are not SIDs.”
 This is a portfolio ambition, not project-by-project.
 GEF Secretariat “will not impose minimum thresholds and/or specific
co-financing sources in the review of individual projects or work
GEF Co-financing Policy……..(3)
• Definition: “resources that are additional to the GEF grant1 and that are
provided by the GEF Partner Agency itself and/or by other non-GEF sources
that support the implementation of the GEF-financed project and the
achievement of its objectives.”
• Co-financing is required for all GEF full-sized and medium-sized projects
and programmatic approaches (PAs). Optional for enabling activities.
 PIFs & PAs must list indicative co-financing for work program
 For CEO endorsement, Agencies must confirmed co-financing and
provide evidence.
 Agencies must list co-financing by source and type.
 Secretariat reviews proposals for consistency with Policy.
1 GEF financing (e.g. the GEF grants) is determined on the basis of the agreed incremental cost
GEF Co-financing Policy……..(4)
Council Document GEF/C.20/6/Rev.1 also notes that the Secretariat will
“continue to review project co-financing as part of its assessment of whether
the project is supported by an adequate financing package in light of the
needs of the project.” (Paragraph 16)
• GEF Secretariat will also monitor portfolio co-financing and report to
Council through Annual Monitoring Review (AMR).
• Agencies to report on materialized co-financing during implementation and
project closure (per GEF PIR and TER-Terminal Evaluation Report)
• Evaluation Office may evaluate co-financing through Overall Performance
Link to the paper:
Thank you for your attention!
Lily Uy Hale ([email protected])
Sr. Operations Officer
Operations and Business Strategy, GEF

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