A Quick Overview of the NASA Source Evaluation Board Process 6

Report
Overview of the NASA SEB Process –
with some comparisons to the
AMCOM Process
June 10.2014
Objective of the Overview
• Familiarize you with the process
generally from NASA standpoint
• Focus is on the Marshall Space Flight
Center
• We will walk through the various stages
of an SEB
• Ask questions as I go along
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Application of the SEB Process
• Procurements of $50 million or more
• Headquarters selection vs. Field Center selection
– Master Buy Plan
– Procurement Strategy Meeting
– Considerations
• Program Hardware actions are typically HQ selection
• Support Services Contracts typically Field Center selection
– Consider expertise of the procuring Center
– Prior protests
• Hybrid approach – delegate RFP release but reserve
selection
• Where source selection occurs does not really impact
procurement except schedule – it takes a little longer
• MSFC utilizes same process for Source Evaluation
Committees
3
NASA SEB - Flow of Major Events
Initial SEB
official meeting;
Milestones &
staffing plans set
SOW and
Requirements
Documents reviewed
SEB
Risk Assessment
Performed
Draft RFP finalized
(concentration on
Sections L & M)
Evaluation Plan
& IGCE developed
Draft RFP approved
& released
and Industry
Briefing Held
RFP & Evaluation
Plan approved
RFP issued and
pre-proposal
conference held
(optional)
Proposals received
& processed in
accordance with
the Evaluation Plan
Initial evaluations
conducted;
any unacceptable
proposals eliminated
Briefing to the SSA Award on Initials/
Competitive range
determination
SEB appointed
And Procurement
Strategy approved
See Next Chart
4
NASA SEB - Flow of Major Events
(continued)
Discussions held
with all offerors in
the
competitive range
Discussions
concluded & FPRs
requested
FPR’s received
FPRs evaluated
SEB Final
Briefing prepared
SSA briefed
SSA makes
decision; provides
selection rationale
External
notifications made
Selection statement
signed
Contract awarded
&
offerors notified
Debriefings
Conducted
SEB transfers or
safeguards all
documentation &
formally disbands
5
SEB Organization
SSA
Ex-Officio
Members
&
Advisors
SEB
Chair
Other Voting Members
Recorder
Business
Committee
Panel
Technical
Committee
Panel
Panel
Panel
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SEB Risk Assessment
PWS
Risk
Assessment
Section
M
WBS
Performance
Standards
Section
L
SEB
NFS 1815.305(v)
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Cost/Price Factor
• Importance of factor varies by each procurement
• Cost evaluation is a Line-by-line analysis. Analysis is baselined
from the Independent Government Cost Estimate (IGCE) which
is developed from the SOW and WBS prior to RFP release
• Probable Cost Developed using Offerors proposed operational
concept and IGCE (as a yardstick)
• Identification of differences in proposed business methods,
operating procedures, and practices as they affect cost
• Not numerically or adjectivally scored although an overall cost
confidence level (high, medium or low likelihood of the Offeror
being able to perform at the Probable Cost value) is assessed
NFS 1815.305
8
Independent Government Cost
Estimate (IGCE)
• The IGCE is a cost estimate prepared in response to the
SOW & WBS and is one representative approach to
accomplishing the contract:
• Based on a set of pricing assumptions
• Consist of a staffing and resource estimate at the WBS
level at which the SEB intends to evaluate cost proposals
• Rates are developed to price the IGCE
• The IGCE is crucial as it will be used as a yardstick to
evaluate offeror cost proposals
• The SEB takes full “ownership” of the IGCE
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