Counting KIDS 2010 - Kansas State Department of Education

Report
COUNTING KIDS
2013
Michael C. Murphy
Director, Fiscal Auditing
Kansas Department of Education
Look here for corresponding KIDS Collection values.
Additional info in the Enrollment Handbook
Who do I count?
• Student’s must be “Enrolled & Attending” on
September 20.
• Enrolled (Paperwork)
• Attendance - Rules determined by type of school
• Traditional
• Alternative
• Virtual
Page 2
Attendance rules
• Traditional
• Rule #1
Must be attending on September 20.
If absent on September 20
• Rule #1a
Must attend one day prior to September 20, AND one day
after September 20 but on or before October 4.
Attendance rules
• Alternative
Must attend a minimum of two days, which can be…
1. September 20 and any day before within the current
school year, or
2. September 20 and any day after, on or before October
4, or
3. Any day before September 20 and any day after
September 20 but on or before October 4.
Page 11
Attendance rules
• Virtual
• Must attend minimum of two days,
• One day must be on or before September 19
• One day must be on or after September 20, but on or
before October 4.
• Virtual attendance logs must be signed on or before Nov. 1
Page 12
Enrolled & Attending
• No school on September 20
• Regular Count day moves to the next school day.
• If some schools open, some closed, count day does not move.
• Alternative & Virtual
• If district’s regular count day has moved, Alternative and Virtual
school days move accordingly.
• Something to look forward to: 9/20/14 (Saturday), 9/20/15
(Sunday)
Minutes Enrolled
• ENRL records through KIDS
• Single most important ENRL data field.
• Used to calculate Full Time Equivalency (FTE)
• FTE = minutes enrolled / 360, rounded to one decimal
• Minutes Enrolled of zero, student not counted.
• No other weightings apply
• Must be 18 minutes to generate .1 FTE
• (18 / 360 = .05 rounded to .1)
• (17 / 360 = .047 rounds to 0)
D24 – Minutes Enrolled
Minutes Enrolled
Special Education – Counted Full time regardless of
minutes*
D32 – Primary Disability Code and/or D33 – Gifted Student
*Exception, special education student enrolled in two
districts, and one enrollment is in a virtual school. Special
Education loses its full time status and student will need
minutes enrolled of at least 18 to generate .1
Auditor will have to make this change to your enrollment,
be prepared to lose FTE if this case arises in your district.
D32 – Primary Disability Code, D33 – Gifted Student
Page 4
Bell Schedule
• Time in class
• Passing period (if
passing)
• Mid-morning and/or midafternoon recess <= 15
min.
• Can’t count lunch and
passing period back
from lunch
• Can’t count breaks
(passing periods >10
minutes)
D24 – Minutes Enrolled
Additional examples Pages 5-7
Part-time student
• Attending periods 1-2-3
• 8:00 – 10:45 = 165
• 52+5+52+5+51 = 165
• Attending periods 1 & 3
• 52 + 51 = 103
• Attending periods 1-5
• 8:00 – 1:13 = 313 – 35
(lunch and passing) = 278
D24 – Minutes Enrolled
Additional examples Pages 5-7
Part-time Kindergarten?
Kindergarten students enrolled at private school receiving
non-special education services from public school, such as
Title I
Use KIDS grade 05 (Kindergarten)
Kindergarten students with less than 150 minutes enrolled
will have FTE calculated based on 360 minute divisor.
Non-Graded (KIDS grade 18) is for adults only.
Minutes Enrolled
• Alternative Schools
• Find two longest days, report the shortest of the two
• Virtual School
• A. Find longest day on or before September 19
• B. Find longest day on or after September 20, but on or
before October 4
• (A + B) / 2 = Minutes Enrolled
• Note: A or B cannot exceed 360 minutes
KIDS Report for Duplicate Students
• Students in Multiple Schools
• Report in KIDS
Age Requirements
3-year-old
Preschool
• KIDS: 01
• 3 on or before 9/20 (9/20/10)
4-year-old
Preschool
• KIDS: 02
• 4 on or before 8/31 (8/31/09)
5-year-old
Preschool
• KIDS: 03
• 5 on or before 8/31 (8/31/08)
4–year- old At-Risk
• KIDS: 04
• 4 on or before 8/31 (8/31/09)
Kindergarten
• KIDS: 05
• 5 on or before 8/31 (8/31/08)
1st Grade
• KIDS: 06
• 6 on or before 8/31 (8/31/07)
D9 – Date of Birth D10 – Current Grade Level
Page 2
Age Requirements
Exception for Kindergarten
• Student must have legally entered Kindergarten while a
resident of another state.
Exception for grade 1
• If the student had legally entered and completed
Kindergarten while a resident of another state.
Page 3
Homebound
• Service must be supplied by licensed teacher.
• Must document date and subject(s) for which instruction is
being provided.
• Determine minutes enrolled based on student’s schedule
as if student was attending in person.
Page 8
Juvenile Detention Centers
Double funding with no weightings
9/20 data submitted with ENRL records
Count based on highest enrollment on three dates
• September 20, 2013
• November 20, 2013
• April 21, 2014 (4/20 is a Sunday)
• Students counted at JDC on 9/20 are not countable in
regular enrollment in home district.
D15 – Funding School = 0003
Page 8
Psychiatric Residential Treatment
Facilities
Options to count students
1. Use JDC rules, double funded, no weightings, no
Special Ed aid, three count days (limited to bed count)
2. Single funded, all weightings including SPED are
available.
Decision must be made when submitting ENRL records
D15 = 0003 for JDC, district office bldg # for regular
D15 – Funding School
Page 9
Military 2nd Count – February 20
• Military dependent students who enrolled after the September
count date and who were enrolled and attending February 20,
2014
• Attend 2/20/14 or one day before but on or after 2/1/14 AND one
day after but on or before 3/4/14.
• District must have 25 FTE or 1% of September 20 adjusted
enrollment.
• Data submitted on MILT Collection.
• Virtual students do not qualify.
• Current provision extended to June 30, 2018.
Page 9
Kansas Academy of Math & Science
• Students are not eligible for weightings, not included in
adjusted enrollment.
• Funding School (D15) = District Office Bldg #
• Accountability School (D2) = High School where student
would have attended in your district.
• Attendance School (D16) = 9100 (Fort Hays State
University)
• Minutes Enrolled (D24) = 300
• Concurrent Enrollment (D25) = 3
Page 10
D15 – Funding School, D2 - Accountability School, D16 – Attendance
Concurrent Enrollment
• Students who are also enrolled in a post-secondary
program
• 1=Technical School or CTE course at Community College
• 2=Community College (Academic)
• 3=State University
• 4=Private college or Other Post-secondary
• 5=High School approved CTE program held off campus
• Changes FTE denominator to 300 minutes
D25 – Concurrent High School Enrollment
Page 10
College Attendance
Adult Students
Adult = Cohort class has graduated.
Does not include 5th year seniors.
Transcript Analysis
Graduation Plan
Must show 25% of classes.
Enrolled in High School Credit classes
Page 14
Attendance Records
Issues with Moving Count Day
Alternative & Virtual Attendance
4 Year Old At-risk
Must be 4 years old on or before 8/31, not of Kindergarten
age AND have one qualifier.
• Free Lunch Status
• Single Parent (on date of enrollment)
• SRS referral
• Teen Parent (on child’s DOB)
• Parent lacking diploma or GED
• Migrant (COE on File)
• Limited English Proficiency
• Developmentally or academically delayed.
Page 15
Students to look for
Check with your Special Education staff or Coop staff for
students receiving SPED service
• In your district, but not at a school (pre-school)
• At a private school in your district
• Home school or private school receiving service in your
school.
• Attending in another district due to coop placement.
AND
• Students attending in your district from another district
due to coop placement. (Other district counts.)
Regular Education Students
• Title I students receiving services in your building OR at a
private school.
• Part-time students coming from home school or private
school. (Band, vocal, computer)
• Must have daily average minutes enrolled of 18 or more. (90
minutes a week.)
• Students attending a technical school, or college.
Removing a Student
To remove a student that you have incorrectly counted,
submit new ENRL record with minutes enrolled = 0
You may also have to submit an EXIT record
D24 – Minutes Enrolled
Adjusted Enrollment
Highest count, does not include virtual or 4 year old at-risk
A. Current year enrollment
B. Prior year enrollment
C. 3 year average enrollment
• Current Year, Prior Year and 2nd Prior Year
Highest number PLUS current year 4 year old at-risk.
At-Risk Weighting
Based on student’s status in the National School Lunch
Program
• 0 = Paid
• 1 = Reduced
• 2 = Free
• Funding provided for each student marked as FREE
• # Free X .456
• Example, 265 X .456 = 120.8
D31: Eligibility for National School Lunch Program
At-Risk Weighting
Please be prepared to supply documentation to support
Free status
• Lunch Application (2013-14 or 2012-13 if using carryover
provision)
• Direct Certification Lists
• Migrant Certificate of Eligibility
• Certification from homeless coordinator
Page 17
At-risk weighting
• Changes due to verification
• Auditor will request copy of NSLP verification
• Verification required of all NSLP programs
• Student’s lunch status changes are retro-active to
September 20 for funding purposes
• No change to the way NSLP changes status
Page 17
High Density At-Risk
• Automatically calculated by KSDE
• A function based on At-Risk Weighting
• Use free lunch percentage for current year ONLY.
• Free Lunch Percentage = # of student counted in At-Risk / Adjusted
Enrollment
•
•
•
•
•
Weighting
≥ 50% = .105
>35% and <50% =computed, percent - .35 X .7
>35% and Student Density >212.1 = .105
<35% = 0
• Student Density = Adjusted Enrollment / Square Miles of District
Page 18
New Facilities Weighting
• Not included in KIDS, report on SO66
• District must have minimum 25% LOB
• Weighting available for 2 years.
• Entirely new building
• Addition to existing school.
Page 18
New Facilities Weighting
Kindergarten includes 5 Special Ed
students 20 X .5 = 10 + 5 = 15
Grade 1 includes 2 private school
students attending for Title I for
daily average of 30 min = .1
20 @ 1.0 + 2 @ .1
Student counted in this building
but attending elsewhere
Report this number on SO66
New Facilities Weighting
• Compute average number
of students in room
• Elementary Schools may
require much smaller
increments of time and
multiple days.
• Block schedules may
require to count multiple
days.
• Add up all the new rooms
and enter on SO66
Bilingual (ESOL) Weighting
Student must have been tested into the program.
• Home Language Survey
• Tested into program
• Stays in program until tested Fluent for 2 years OR
School Improvement Team recommends student exited
from services
D40: ESOL Bilingual Student Contact Minutes
Page 22
Bilingual (ESOL) Weighting
ESOL services provided by “Qualified Teacher”
• Holds Kansas ESOL endorsement
• Has Kansas ESOL waiver
• Has Kansas ESOL provisional license
• Passed the PRAXIS and applied for endorsement prior to
September 20.
• Has ESOL Endorsement Plan of Study
• Not valid if teaching ESOL class
• Have not exceeded 5 years on plan
• Plan start date = First Day of first class
• Plans starting after 9/20/13 have only 3 years to get endorsement.
• Making annual progress
• Spring 2013, Summer 2013, Fall 2013 or Spring 2014
Bilingual (ESOL) Weighting
• Report number of minutes of service received from
qualified teacher or para supervised by qualified teacher.
• Minutes can not exceed 360 per student, grades 1-12
• Minutes can not exceed 180 per student, pre-school, 4
year old at-risk or Kindergarten.
• Total minutes ÷ 60 = Hours ÷ 6 X .395
D40: ESOL Bilingual Student Contact Minutes
Career and Technical Education
• Course Code must match Career Cluster Pathways Code
• Report minutes in class
• Block Schedule, report average minutes per day.
• Minutes can not exceed 360 per student.
• Minutes for CTE classes at Technical College or
Community College are NOT included.
D41: Career & Technical Education Contact Minutes
Page 25
Career & Technical Education
• Student enrolled Tech
Ed classes period 1 &
5
• Tech Ed minutes = 52
+ 52 = 104
D41: Career & Technical Education Contact Minutes
Page 26
Tech Ed Seminar
• Reported on PBR, not in KIDS
• Period of day set aside to allow students access to
teachers for help.
• Average minutes per day / number of classes in full time
schedule = seminar minutes X number of students in Tech
Ed classes*
• *Excluding OJT, IHT
Page 26
Tech Ed Seminar
• Seminar held during
5th period, total
enrollment = 147
• 52 / 6 = 8.6 = 9
• 9 X 147 = 1,323
minutes added for
seminar
Career & Technical Education
• Funding calculation
• Total minutes = Individual minutes from KIDS + Seminar
time reported on PBR
• Total minutes ÷ 60 = Hours
• Hours ÷ 6 X .5
Transportation – Miles Transported
• Report one-way mileage for any student transported at
district expense
• Measure from “front door of house to front door of school”
to the nearest tenth*
• *Do not round mileage, for example 2.47 should be reported as 2.4
miles
• Report miles of zero if
• Riding a Special Education funded bus
• Student who is “homebound”
• Student is not transported at district expense
D43: Miles Transported
Page 27
Transportation - FTE
• Rides bus home to school & school to home FTE = 1.0
• Rides only one way =.5
• Rides a special education funded bus = 0
• Student is “homebound” = 0
• Private school students who are also enrolled in public
school are limited to the enrollment FTE of the student.
• Report resident district in D3 – Residence District
Identifier
• Non-resident students are not funded.
D44: Transportation FTE
Page 27
Transportation
Other required KIDS items
• D45 – Student’s Transportation Street Address
• Do not use PO Box #
• D46 – Student’s Transportation City
• Above two items are also required for virtual students.
• D47 – Student’s Transportation Zip Code
• Zip Code required for all students.
• D48 – Non-Resident Transportation
Non-resident Transportation
Student must live 2.5 miles or more from the school they
would attend in their home district.
District where student attends must present paperwork to
district of residence.
Not eligible if district has territory in Johnson, Sedgwick,
Shawnee, or Wyandotte counties.
Page 28
Virtual Weighting
KIDS Codes
• Blank or zero – Not a virtual student
• 1 – Currently a virtual student
• 2 – Not currently a virtual student but has been during the
year
• 3 – Currently a virtual student AND enrolled in at least one
Advanced Placement class
D17: Virtual Education Student
Page 29
Virtual Weighting
Advanced Placement
• Not eligible under the following conditions
1. Student’s resident district offers the AP class.
2. Resident district has less than 260.0 enrollment FTE
AND has square miles of less than 200.
Virtual Weighting
3 parts
• Enrollment
• Enrollment FTE X 1.05
• Non-Proficient
• Must have approved virtual at-risk program
• Number of non-proficient students X .25
• AP
• .08 for each semester
• Spring semester submitted in MILT collection in March.
Help
http://www.ksde.org/Default.aspx?tabid=113
This link takes you to all Fiscal Auditing documents including the
Enrollment Handbook
Technical Help
KIDS Help Desk
785.296.7935
Questions
[email protected]
• Audit issues
• [email protected]
• 785.296.4976
• www.ksde.org
• Fiscal Auditing

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