PPTX - CNH Key Club

Report
CNH |KEY CLUB
DCON 2015 Registration
Presented by:
D04E Lt. Governor Serena Ly
Email: [email protected]
DCON Chair RJ Immerman
Email: [email protected]
CNH|
Updated by: LTG Serena Ly
California-Nevada-Hawaii District
November 2014
Step 1: Gathering Information
Gather all accurate information from
club members before starting the
registration process.
CNH|
Training Topic: DCON Registration
CNH Key Club District
Step 2: Getting to
the registration page
• Go to:
www.cnhkeyclub.org
• * When you’re on the
Cyberkey, hover over
the “events” tab and
click on the DCON link
• When you begin, you
cannot save any parts
Checklist:
http://cnhkeyclub.org/
events/dcon)
CNH|
Training Topic: DCON Registration
CNH Key Club District
Step 3: Start the
registration process
http://us.ootoweb.com/2015key
clubdcon
This is the first page you
should see.
You must complete the
Following tabs before
you register the members:
-
Accommodations
Elections / SAA &
Delegates
CNH|
Training Topic: DCON Registration
CNH Key Club District
Agenda
The agenda tab
includes the three day
convention schedule.
You will always be able
to view the agenda
and share it with your
members!
Proceed to the
accommodations tab.
CNH|
Training Topic: DCON Registration
CNH Key Club District
Step 4:
Accommodation
• Rate: Varies
• Hotel selection:
Anaheim Hilton or
Anaheim Sheraton
Park
• Reserve your hotel(s)
room as soon as
possible.
CNH|
Training Topic: DCON Registration
CNH Key Club District
Advisor Responsibilities
Please ensure that the advisors
attending DCON read their
responsibilities (Printable version
available on Cyberkey)
Also, ensure that each member fills out
the following forms:
-
Medical Authorization Form
Code of Conduct
Make sure each member prints out
and fills in each form prior to
convention. Advisors turn in the Code
of Conduct form and show the
Medical authorization form at
registration, then keep that form with
them at all times during convention.
CNH|
Training Topic: DCON Registration
CNH Key Club District
Step 5: Registering
SAAs & Delegates
Minimum of 2 Sergeant
at Arms (or 1 if only one
member is attending) is
required per club and a
maximum of 2
Delegates may be
registered
CNH|
Training Topic: DCON Registration
CNH Key Club District
Important Information
To avoid common mistakes, please read the following
information:
- Advisors must be 21 years or older
-There must be a 10:1 Key Clubber to Advisor ratio (this will be
enforced)
- EXTREMELY IMPORTANT: The Key Clubber to Advisor ratio is BY
GENDER.
- Registration fee must be sent for all attendees (including advisors)
CNH|
Training Topic: DCON Registration
CNH Key Club District
Important Information (cont’d)
- Checks only, credit cards are not accepted.
* One check per club made payable to Cali-Nev-Ha Key Club
(can be paid by the Key Club, parents, students, Kiwanis clubs,
and/or advisors/chaperones)
-
Each accompanying adult must have a background check
submitted online. There will be a list provided on the Cyberkey
of those who have already completed it.
* Background checks are required every 2 years.
- On-time registration $178 (received by January 15)
- Late registration $218 (received by February 5)
CNH|
Training Topic: DCON Registration
CNH Key Club District
Dates and Deadlines
Items to submit to the District Office (8360
Red Oak St. #201, Rancho Cucamonga,
CA 91730) in one envelope (must be
received by January 15 or else late fees
apply):
- Copy of convention registration invoice
- One Check ($178 per person)
- Late registration must be received by
February 5 ($218)
CNH|
Training Topic: DCON Registration
CNH Key Club District
Dates and Deadlines (cont’d)
Online tasks
- Sergeant-at-Arms Registration (2 volunteers required)
- Delegate registration (2 volunteers maximum)
- Contest judging at convention
- Adult background check
Bring to convention
- Medical Authorization for each member
- Code of Conduct Form for each member
- Advisor responsibilities form
- On-site entries (scrapbooks)
Accommodation – Anaheim Hilton/Anaheim Sheraton Park
CNH|
Training Topic: DCON Registration
CNH Key Club District
Step 6: Adult
Registration
Since you may not save your
registration process & there is
a 30 minute time limit, please
have each member’s
-
T-Shirt Sizes
Member ID numbers (can
be found on Membership
Update Center
# of vegetarians
Email addresses
Position/Office held
This page has a lot of
important information
regarding reminders,
deadlines, and if the advisor is
advising more than one club.
CNH|
Training Topic: DCON Registration
CNH Key Club District
Step 6: Adult
Registration
• Start with registering
the primary advisor.
When finished, click “add”
• For every additional adult
register them under
“additional attendee”
CNH|
Training Topic: DCON Registration
CNH Key Club District
Step 7: Vegetarian
Registration
Next, include the
number of vegetarians in
your group. If none of
the members are
vegetarians, insert “0”
After that, click add
registration to add the
members.
CNH|
Training Topic: DCON Registration
CNH Key Club District
Step 8: Member
Registration
This box should pop up.
Please ensure that for every
10 members, there
is one advisor.
For each member, you
need to know their:
-
E-Mail
Office Held
T-Shirt Size
Member ID Number
(receive this # from
MUC)
When finished, scroll down
and click add > save
CNH|
Training Topic: DCON Registration
CNH Key Club District
Continue adding members,
by clicking “Add Registration”
-
Repeat step 8 for
each member
When you are finished,
click the “review
registration” button
CNH|
Training Topic: DCON Registration
CNH Key Club District
When you are finished, you will be able to review who you have
registered. If you would like to alter your registration, scroll up and
click “back to registration” DO NOT click backspace.
When you are satisfied with your registration, select the check
payment method and submit your registration!
CNH|
Training Topic: DCON Registration
CNH Key Club District
Receipt Option
If you are a student, you have the option to e-mail this
receipt to your faculty and/or Kiwanis advisor.
Do not forget to print out an invoice of the registration so
you can mail it to the District Office along with one check
covering the entire payment.
For each accompanying adult, remember to submit an
adult background check which is done online.
CNH|
Training Topic: DCON Registration
CNH Key Club District
Frequently Asked Questions
(FAQ)
Is there a hard copy format to register or do I have to
register on-line?
Does the club need to provide 2 SAA? And 2
Delegates?
To meet the chaperone ratio per gender, can clubs
share chaperones?
Is there still an Advisor Responsibility Form, or is it more
of a checklist/guide?
Are the SAA specific to gender?
CNH|
Training Topic: DCON Registration
CNH Key Club District
Frequently Asked Questions
(FAQ) Part Two
How will the club be notified when their registration
packet has been received?
What are the forms we need members to fill out in
order to go and where can you find these papers?
Who is the check made out to?
Can we have our chaperone complete the on-line
background check before we complete the on-line
registration?
CNH|
Training Topic: DCON Registration
CNH Key Club District
Thank you for registering!
Congratulations! You have registered to attend
District Convention 2015! We cannot wait to see you
Celebrate: Service, Leadership, and Family with the
entire CNH District!
If you have any questions, comments, or concerns
please contact the District Convention chair
(RJ Immerman) at: [email protected]
* Please refer to our frequently asked questions
before e-mailing Chair RJ.
CNH|
Training Topic: DCON Registration
CNH Key Club District

similar documents