WSCA / NASPO eMarket Center

Report
WSCA/NASPO eMarket Center and
eProcurement Solutions Cooperative
Contract Overview and Update
John Utterback and Kate Offerdahl
NASPO Annual Conference
September 11, 2012
WSCA/NASPO eProcurement Solutions
Cooperative Initiative
WSCA/NASPO eProcurement Solutions and Services Master
Cooperative Agreement
• Comprehensive multi- state solicitation led by Colorado on
behalf of WSCA/NASPO resulted in an award to SciQuest
with Partners IBM and Binary Fountain.




38 eProcurement related firms responded to the RFI
17 States participated in the RFP solicitation
15 eProcurement providers responded to the RFP
9 States participated in the RFP evaluation
eProcurement Solutions Program Highlights
WSCA/NASPO eProcurement Solutions and Services Cooperative
Master Agreement provides numerous benefits to States and
other Public Sector Entities:
 This agreement leveraged the potential of multiple states and
local government to bring:
 Significant discount pricing for SciQuest applications and
services
 Exceptional functionality tailored for Procurement needs
 Opportunities for collaboration among states as they
implement
 SciQuest makes its complete suite of products available
Key eProcurement Solution Functionality
Available in the Awarded
Contract
Requisition Management
Contract Management
Purchase Order Management
Stores & Inventory
Workflow Management
Management
Catalog Management
Vendor Management
Vendor Registration and
Invoice Management &
Communication
Reconciliation
Tactical Sourcing
Analysis and Reporting
Solicitation Management
SciQuest Collaboration Solutions
Complete Source-To-Settle Suite
Modular SaaS eProcurement solution spanning the full source-tosettle process from supplier management to settlement
Supplier
Information
Management
Spend &
Performance
Analysis
Sourcing &
Contract
Management
Settlement
Management
pCard Marketplace
t
Simple purchasing
from
pre-negotiated contracts
Marketplace
&
eProcurement
Inventory &
Supply Chain
Integration
Consortium
SciQuest
Supplier
Network
Shared contracts, catalogs
and spend data
SciQuest
Supplier
Network
Multi-Business Unit
Center-led with local
autonomy
SciQuest
Supplier
Network
WSCA/NASPO Collaborative Solution
WSCA / NASPO eMarket Center
•
•
•
•
All WSCA/NASPO Contracts
Hosted & Punch-out Catalogs
pCard Purchasing for all eligible Members
Roll-up Reports on Spend
Member State’s eProcurement Solution
•
•
•
•
•
Full Source-to –Settle or Collaborative Solution
Integrated with the State financial system
WSCA contracts & catalogs (inherited)
State specific contracts & catalogs
Roll-up Reports on Spend
State’s Polisubs eProcurement Solution
•
•
•
•
•
•
Easy pCard Purchasing from State eMarkeplace
Specific Source-to-Settle Solution
State and WSCA/NASPO contacts & catalogs (inherited)
Polisubs leverage their own financial system
Polisub specific contracts and catalos
Roll-up Reports on Spend
WSCA/NASPO
Contracts & Catalogs
Spend on
WSCA/NASPO
Contracts
State Contracts &
Catalogs
Spend &
Performance
Analysis
Accou
nts
Payab
le
Supplier
Information
Management
Inventory &
Supply Chain
Integration
Sourcing &
Contract
Management
Marketplace
&
eProcurement
County Contracts &
Catalogs
Spend on State
Contracts
Netwo
rk
State pCard
eMarketplace
Spend &
Performance
Analysis
Accou
nts
Payab
le
Supplier
Information
Management
Inventory &
Supply Chain
Integration
Sourcing &
Contract
Management
Marketplace
&
eProcurement
HE Contracts &
Catalogs
State Implementations
Cities, Counties, Higher Ed
Coming Up!
Education and Outreach Opportunities
•
•
•
•
eMarketCenter Webinars
eProcurement Solution Contract Webinars
Thought Leadership Webinars
Events / Association Conferences
• NASPO Southern Regional Meeting- October 7-9
• WSCA Cooperative Development Conference Dec. 5-6
• SciQuest Next Level Conference - February 10-13, 2013
WSCA/NASPO eMarket Center
(WNeMC)
Kate Offerdahl
WSCA/NASPO Cooperative Development Team Analyst
(WNeMC Site Administrator)
What is the WSCA/NASPO
eMarket Center?
A web based purchasing experience available to all NASPO members using a
shared application to shop, buy and view contract documents.
Purchases are made using either a pCard or Purchase Order Number, both
issued from outside WNeMC.
WSCA / NASPO eMarketCenter Conceptual Overview
Buyers
Suppliers
(States)
Colorado
First
Implementers
Oregon
Powered
By
Pilot
States
Utah
Nevada
What can you expect from the eMarket Center?
1. All WSCA and NASPO cooperative contracts - a single, shared,
uniform searching and buying experience
- Contractor Enablement
• Rolled out in phases- currently working on phase two contractors
– Order of contract enablement was based on total sales
• The eMarket Center allows for several possible types of enablement
–
–
–
–
–
Lead Managed Catalog
Ordering Instructions
Hosted Catalog
Punch-out
Level 2 Punch-out
• Some contracts will be visible in the eMarket Center but will not have
any functionality because of the nature of the contract
– For example: Walk-In Building Supplies Contract (Utah) or Background Screening Services
(Utah)
WSCA/NASPO eMarket Center Supplier Enablement Strategy
2010 WSCA/NASPO Sales = $6.1 Billion
Cumulative
Total Sales %
Sales Capture in
Wave
Cummulative %
Sales $
$3,500,000,000
100%
$3,239,715,404
100.00%
95.79%
90%
91.13%
$3,000,000,000
80%
$2,500,000,000
$2,366,020,536
70%
$2,000,000,000
$1,500,000,000
$1,000,000,000
$500,000,000
$0
Source – 2010 WSCA/NASPO
Spend Reporting
38.46%
•IT
•Office
Supplies
•Janitorial
1
•Lab
•Wireless
•MRO
•MFC
•Fire
Suppression
•Body Armor
•Vehicle Rental
•Electronic Monitoring
•Breast Pumps
•Infant Formula
•Misc Other
•Public Safety Radios Categories
60%
50%
40%
30%
20%
$286,965,199
$258,696,548
10%
0%
2
3
eMarketCenter Supplier Enablement Waves
4
What
or will
be in
thethe
eMarket
Center?
What
canisyou
expect
from
eMarket
Center?
2. Contract Visibility to States
- Your end users will only see the contractor that your state has
signed a PA for
- The WNeMC Administrator will be regulating the visibility of
each contractor
3. Authorized Users
-
State Coordinators have the ability to approve or deny each
user
•
•
•
The State Coordinator has access to assign multiple permissions and
restrictions for each user
Each authorized user will have the ability to search, compare and
order (depending on the roles and permissions they were assigned by
the State Coordinator)
Order made using a pCard or Purchase Order (issued from outside the
eMarket Center)
What
is you
or Will
be infrom
the the
eMarket
Center?
What
can
expect
eMarket
Center?
4. Single location for WSCA/NASPO essential documents
- Solicitations and Master Price Agreements
5. Data Gathering
-The eMarket Center will act like a portal for data
gathering
• SciQuest has partnered with Binary Fountain to
manage spend data
6. WSCA/NASPO eMarket Center Web-Portal
- www.emarketcenter.org
- All users will use the web-portal to find contract
information, training documents and training videos for
the eMarket Center
- The web-portal will also serve as the main access to
browse, use and register for the eMarket Center
How to prepare for next steps of
Participation
1. Take advantage of participation in the eMarket Center
whether or not your State has moved forward in
acquiring the SciQuest solution:
•
•
States that purchase the SciQuest Solution can access
their WSCA/NASPO contracts through their own
eProcurement site
If not, your state can utilize the eMarket Center and
access the WSCA/NASPO contracts in which it participates
2. State will execute an eMarket Center Enrollment
Document
How to prepare for next steps of
Participation
3.
State CPO will designate a State Coordinator
•
State Coordinator will be the state administrator in the eMarket Center
- Collect of PA’s, gather all Agency and Poli-Sub information for Department
level upload and help design state’s Org Message and Resource Information
- Approve or deny end users
- Provide all training necessary for approved users, i.e. Train the Trainer,
snippets and written guides
- Serves as the single point of contact for approved users and WNeMC
Administrator for all state related issues
- Serve as single point of contact for state spend data via Sciquest and
Binary Fountain
4. Roll out/Marketing to state and local entities to begin registering in the
eMarket Center
•
This decision will be made on a state by state basis
Current Typical State Involvement on Facilitating
Cooperative Ordering
State
Staff 1
3 separate local
entities asking
about how to
purchase from
computer
contract
State
Staff 2
State
Staff 3
Contact MN
they own
the contract
Go to WSCA
website
Contact
WSCA/NASPO
Coop Dev
Team
Go to MN’s PC
Website and
search for each
vendor’s WSCA
website to order
Future Typical State Involvement in eMarket Center
Already
Registered
User
3 separate local
entities asking
about how to
purchase from
computer
contract
eMarket Center
State
eMarket
Center
Coordinator
Not
Registered
User
-------------------All WSCA/NASPO
Coop Contracts
can be searched
and purchased
from
Kate Offerdahl
[email protected]
Paul Stembler
[email protected]
John Utterback
[email protected]

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