6. Performance Based Maintenance Results by Tim

Report
6TH ANNUAL CONFERENCE
Performance Based Maintenance
Results
Tim Lattner, P.E.
Director, Office of Maintenance,
Florida Department of Transportation
Florida State Roadways
12,076
43,138
Centerline Miles
Lane Miles
6,638
11,906
Bridges Maintained
Bridges Inspected
65
24
Rest Areas &
Welcome Centers
Truck Comfort &
Weigh Stations
Performance Based Contracts
• Asset Maintenance Contracts
• Focused Performance Contracts
– Lighting; Striping; Pond Maintenance;
Sidewalk; Aesthetics
• Memorandums of Agreement
– Lighting; Signals; Landscaping
Management Approach for Performance
Based contracts
• Do not provide “to do” or “work needs” lists or
“deficiency survey” results
• We cannot direct them on what to do
• Things may not be corrected as quickly as you like
• We may not be have the same ability to respond
to “high profile” complaints
• Need to hold them to the performance measures
in the contract
Expect Contractors on Performance Based
contracts to:
• Determine what needs to be done
• Meet performance measures by performing
consistent maintenance
• Take full responsibility
• Take pride in the condition of “their” assets
Key Elements to Measuring results of
Performance Based contracts
• Cost comparison
• MRP results
• Contract performance results (AMPER)
FY 2012/2013 Expenditures
Statewide
In-House
14%
AMC
31%
Contracts
55%
AM
Statewide Maintenance
Non-AM
As of March 2014
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
Rural
Roadways
Urban
Roadways
Facility
Maintain
RestAreas
Security
Bridges
Inspect
Bridges
Maintain
Ancillary
Structure
Funding
Non-AM
2817
4323
8
8
92,653
73,177
11064
69%
AM
3159
1789
81
57
84,373
73,573
5493
31%
Deck Area (1000SF)
# of Struct
Centerline Miles
# of Facilities
Performance Based Striping contracts
Calculated Cost*
Reductions in
$/Miles of Compensation Previously
Total for 5 Years
Assessed
Striping
$1,979,747.70
$5,805.71
Lane User
$5,638,241.35
$4,659.70
$18,948.00 Fee
$3,062,524.31
$6,275.66
$2,125,428.03
$2,576.28 $28,000.00 Deficiencies
$5,061,057.72
$8,071.86
$2,476,287.60
$5,313.92
$4,070,575.67
$2,928.47
$2,421,762.18
$5,567.27
$3,494,875.09
$5,655.14
$30,330,499.65
Contract Start
Date
E5P91
Leesburg
4/26/2012
341
$1,667,790.00
$4,890.88
E5P96
Ocala
9/6/2012
1210
$2,842,200.00
$2,348.93
E5Q42
E5Q65
E5Q37
E5Q60
E5Q49
E5Q75
E5Q74
Oviedo
Orlando
Leesburg
Brevard
DeLand
Oviedo
DeLand
11/28/2012
1/16/2013
3/25/2013
5/15/2013
6/16/2013
11/7/2013
12/6/2013
488
825
627
466
1390
435
618
$2,563,000.02
$2,580,000.00
$2,476,000.02
$1,332,000.00
$1,294,215.96
$889,699.02
$1,025,835.18
$16,670,740.20
$5,252.05
$3,127.27
$3,948.96
$2,858.37
$931.09
$2,045.29
$1,659.93
E1J02
Sebring
8/3/2011
1029
$3,540,180.00
$3,440.41
$4,419,870.39
E1M77
Sarasota
1/12/2014
1736
$1,883,333.35
$1,084.87
$6,284,478.68
*"Calculated Cost" based
on:
Miles of
Striping
Awarded Amount
Office
Contract #
Grand Total
Replacing all stripes with Thermo one (1)
time
Replacing all RPMs 2.5 times
5% for Mobilization
5% for MOT
Running the MRU 6 times at $14.90/mile
of stripe each time
Total for 5 years
$/Miles of Striping
$5,423,513.35
$10,704,349.07
$22,094,253.55
$41,034,848.72
Total estimated
savings over 5
years
E1J02*
E1M77*
Deficiencies/
$
lost
531,027.00
payments
$
$3,620.09
$4,295.31
$18,940,595.17
Minimum 400 mcd/lx-m2 (white) and 300 mcd/lx-m2 (yellow), other lines and symbols 175 mcd/lx-m2. Testing required each
quarter.
Must achieve minimum of 80 on RPM, striping and symbol characteristics each period.
Additional quarterly evaluation performed by contractor each quarter to MRP requirements.
Contract requirements are based on MRP testing results (minimum of 80 on striping and RPM)
This is a 3 year contract. Contract amount was extrapolated to 5 years but may not represent actual 5 year contract cost.
Maintenance Rating Program Results
• Statewide MRP for FY 13-14
– 86
• Statewide MRP for FY 13-14 for AM
areas (not apples to apples
comparison)
– 87
Asset Maintenance Contractor
Performance Evaluation Report
AMPER
AMPER
• Asset Maintenance Contractor Performance
Evaluation Report
• Grades contractor performance using a standard,
established, thorough process
• Generates a numeric 0-100 score with 70 being
threshold of acceptable performance
• Results are used for matters of Default, NonResponsibility and Contractor selection for future
jobs
Contractor Performance
Out of 208 AMPER Scores
45%
40%
35%
30%
25%
20%
15%
10%
5%
0%
A+
A
B
C
F
AM Program Growth
Annual AM Lettings
Total Value of All Active AM Contracts
Million Dollars
1000
800
600
400
200
0
2000
2002
2004
2006
2008
2010
2012
2014
Questions?

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