Workshop from Fall 2014 - College of Liberal Arts

College of Liberal Arts
Tenure and Promotion workshop:
17 October 2014
Our goals
 Procedural Fairness and Consistency at All Levels
from point of hire to tenure and promotion
 Clear, Focused, Ongoing Evaluation and Feedback via
annual review letters
 Formal Presentation of Accomplishments in T&P Edossier whose content is consistent with that
emphasized in annual reviews
Calendar of Key Steps
 Mandatory Tenure Review in Year 6
 Dossier Preparation Generally Begins in Spring of Yr. 5
 Departmental Review in Fall of Yr. 6
 Department Chair’s Independent Recommendation (letter approximately
October 1)
 CoLA P&T Committee Review
 Minimum of 9 Faculty at Rank of Professor
 At least 3 each from Arts, Humanities, Social Sciences
 Recommendation by Dean (letter before/after Thanksgiving)
 Review and Recommendation by Provost (letter before/after Spring
 Final Action by Board of Trustees
You’re Hired 
Review Department Operating Paper
Discussions with Chair and Colleagues about
departmental expectations for tenure and
Work with a CoLA Mentor
Ongoing Tracking -- Annual Review Process
• Chairs should discuss progress toward tenure.
• Schedule a meeting with the Dean.
What counts on Your cv?
Entire record is reviewed.
Work since hire or last promotion is most critical.
Work since hire or last promotion goes on
CoLA’s offer letter language:
 Scholarly work completed prior to taking this appointment will be
considered as part of the tenure and promotion case. Such a prior
record may complement but not substitute for a record of academic
achievement at SIUC, the latter being essential.
Overall trajectory and pattern of work is critical.
what is Early promotion?
Only one try at tenure during probationary period
• Usually only promotion review is requested in an early request.
For early promotion to Associate Professor, tenure
automatically follows promotion.
Department, College, and Provost want to see
evidence of productivity at SIUC.
Discuss pre-SIUC work with Chair, note Dean’s
annual review letter, and meet with the Dean.
How early is “Too Early” ?
How many voters?
• Insufficient number of colleagues in
department at required academic rank
• Assistant  Associate: At least 3 individuals
• Associate  Full: At least 3, but candidate may
request 5.
• Chair appoints appropriate colleagues from
other departments.
• Chair consults with candidate in generating
ideas for outside members.
Who votes and how often?
• Department Chair
• Usually attends departmental P&T committee meeting,
but doesn’t vote and is not a member of the committee.
• Makes independent recommendation
• College P&T Committee
• Any member of the College P&T committee from the
candidate’s department recuses himself or herself from
all discussion and does not vote.
External reviewers
• Letters inform reputation and standing in field.
• Letter-writers should NOT be collaborators, friends, or
former professors.
• Letter writers should have national or international
recognition in field.
• Letter writers invited by chair, with input from candidate
• Candidate chooses to waive or not waive access to letters
(prior to letter solicitation).
• 5-6 letters generally suffice
When is the dossier finalized?
 Once dossier is submitted for departmental-level
review, it is Closed.
 No additional material can be added except for Chair’s
letter, Dean’s letter, and if desired faculty rebuttal
 Faculty member may pull or withdraw a dossier once it
has begun the review process.
 Review process otherwise continues from Department
to College to Provost to Board of Trustees.
Know about venue and
Be Aware of Departmental Expectations
Discipline-Specific Issues
Who’s responsible for what?
For more information, see the Associate Provost for Academic Administration’s

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