A2Z HPIR TRAINING GUIDE: Part III/Property Condition Report

For Accurate HPIR
General Tips:
 If “Item Condition” is Missing or Damaged, then
“Item Functionality” should always be NO
 Items A-F should never just be “visually inspected” or
“appears functional”, must have unique test notes
 The only time that items A-C cannot be tested is if
there is no 220V outlet available (assuming the electric
is off)
 If an item was tested and functional then “Item
Functionality” should be YES. If an item was tested but
not functional OR could not be fully tested then “Item
Functionality” should be NO.
General Tips:
 “Test Notes” should include how the item was
tested (flush test, generator, compressor), the
results of the test and additional item details
 If there are no Other “Item Descriptions”, leave
“Item Condition” blank or check NA
 ALL testing must be substantiated with the proper
photo documentation!!
Review of Proper Completion
 All items need tested via generator/compressor if
present and utilities are OFF
Boiler system with steam baseboard heating: test via
Electric baseboard heat: test via generator
 Furnace fan blower needs tested via generator
regardless if electric/gas is off IF thermostat is present
 If heat source is gas and power/utilities are off, “Item
Condition” should be NA since it was not fully tested
and “Item Functionality” should be NO.
- Test Notes
 “Furnace is gas, unable to test”
 “HVAC system appears functional”
 “Visual inspection”
– Testing Photo Documentation
- Electrical Supply
 Electrical Wirings need tested via generator if electric
is off.
If all breaker box wires are intact, complete by back
feeding the system.
 Electrical Supply Notes should include functionality of
lights, plugs and/or switches.
- Test Notes
 “Generator checked”
 “Lights on”
 “Electrical system is functional”
- Testing Photo Documentation
- Appliances
Electric Stove/Range/Oven needs tested via generator if present
If gas S/R/O is present and utilities are off, select NA for “Item Condition”
and NO for “Item Functionality” since the stove could not be tested
o “Appliance Notes” should include these details
• ALL appliances present at the property need tested including:
microwave, dishwasher, etc
o If water is off, electrical components of dishwasher must still be tested
Damaged appliances should never be removed from the property
(unless extreme mold in fridge)
If Kitchen Cabinets are damaged, Appliance Notes should include
those details
- Test Notes
 “Appliances tested”
 “Functional via generator”
 “Gas stove”
- Testing Photo Documentation
- Plumbing
 Plumbing should be tested via compressor by blowing all lines
 If the water meter/main is missing, cap the ends in order to still perform
a pressure test and blow lines of any remaining water
 If sinks are missing/damaged, shut off the immediate sink valve in order
to pressure test
A missing/damaged sink does NOT automatically conclude the Plumbing System
 If the Plumbing System is missing/damaged, then the property canNOT
be considered fully winterized
Notes need to always specify WHY the system is damaged
 If property is on a well system, shut off the well pump switch to stop
water flow and perform pressure test as normal
- Test Notes
 “Tested With AC Unit, Held Pressure Ok”.
 “Water Is Off, Unable To Pressure Test”
 “Not Functional. Broken Supply Line At Hot Water
 “Visual Inspection”
- Testing Photo Documentation
- Water Heater
 Always specify whether the water heater is GAS or ELECTRIC
An electric water heater should always be tested via generator IF
the tank has water present
o If water heater cannot be tested because it has previously been
drained, mark “Item Condition” as NA and “Item Functionality” as
NO and select “Previously Drained” as the test note
o If water heater cannot be tested because it is gas, then mark “Item
Condition” as NA and “Item Functionality” as NO and select
“Drained” or “Previously Drained” as the test notes
 A property should never be left with water still present in the
water heater!!
- Testing Photo Documentation
- Sewer/Septic
 Sewer/Septic System reports any leaks found at
toilet/sink shut off valves or back-ups/clogs
 Sewer/Septic System must be tested by flushing water
through all drains and traps and then adding antifreeze
 If water is off to the property, drains and traps still need
force flush tested via water gallons carried on hand
- Test Notes
 “Poured Water Down Drains.”
 “Visual Inspection.”
 “Via Compressor The Plumbing System Held
- Testing Photo Documentation
- Roof
 Roof is the only section that is acceptable to visually inspect
 A perimeter inspection should be completed from the ground to check for
any rain/snow/weather damage
When possible, a ladder inspection is preferred
 When possible, inspect the attic for any signs of past/present leaks or water
 Missing shingles, chimney damage and interior water marks (or evidence of
leaks) need reported in “Roofing Notes” as well as the correlating box
 If the “Item Condition” is marked as DAMAGED, then “Item Functionality”
needs marked as NO for the roof
- Test Notes
 “Visual inspection”
 “Ok”
 “Leaks”
- Testing Photo Documentation
- Additional Item Details
 “Comments” section is available for adding additional
property or “Test Notes” that could not be documented
within the specific section of the HPIR
Avoid repeating notes already documented in the specific
“Test Notes” section of A-G
 Add the additional note by selecting the corresponding
“HPIR Item#”, add the note and click the “Add Note”
 “Initial Inspection Notes” can also be found from parts I & II
Thank you for
in this session
of A2Z Field
Services’ On

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