OPMS - Baltimore City Public Schools

Report
1
Online Performance
Management System
(OPMS) Overview:
BTU Employees
BALTIMORE CITY
PUBLIC SCHOOLS
Session Objectives
2
By the end of the session participants will:
 Understand
 Identify
the OPMS Evaluation Process.
key dates in the PBES Evaluation
Process.
 Examine
the evaluation forms for SY 12-13.
BALTIMORE CITY
PUBLIC SCHOOLS
What is OPMS?
3
 The Online Performance Management System (OPMS) is an
electronic platform that allows school leaders and teachers to engage in
the performance evaluation process.
 OPMS will facilitate electronic correspondence between school
leaders and their staff members, and create intentional connections
between performance evaluations and professional growth.
 BTU employees are evaluated in the OPMS system. The employees’
job title determines which plan their will receive.
 OPMS can be accessed through Employee Self Service

https://www.baltimorecityschools.org/domain/147 .
BALTIMORE CITY
PUBLIC SCHOOLS
Evaluation Tasks and Plans
4
 Each BTU employee will have an
evaluation plan.

Plan- A collection of tasks that must be
completed.
 Each plan has a set number of tasks
that must be completed.

Task- An evaluation form.
 See slides 11-20 for the complete listing of
job titles, plans, and tasks.
BALTIMORE CITY
PUBLIC SCHOOLS
Evaluation Cycles
5
 Based on the Performance
Based Evaluation System
(PBES), there are two
evaluation cycles each year:
PreObservation
Conference
Annual
Cycle 1 August-January 15thEvaluation
 Cycle 2 January 16th – One
week before the teacher’s
last day of work.
1st Formal
Observation
Performance/
Mid-Year
Review

BALTIMORE CITY
PUBLIC SCHOOLS
2nd Formal
Observation
How does the evaluation process begin?
6
 Initiators- The person who initiates (begins)
the task closes (finishes) the task.
 Task 1: Pre-Observation conference
 Classroom teacher initiates and closes.
 Task 2: Formal Observation
 Main Observer initiates and closes.
 Task 3: Performance/Mid-Year Review
 Main Observer initiates and closes.
BALTIMORE CITY
PUBLIC SCHOOLS
Evaluation Task Status
•

7
Throughout the evaluation cycle the task status will change depending on where
the evaluation is in the system.
 Planned
 The evaluation is in the principal’s queue. The principal must take action.
 The evaluation has not been initiated. All tasks begin as “planned”.
 Transferred to Appraisee
 The evaluation is in the teacher’s queue. The teacher must take action.
 The task has been completed by the supervisor. It has been sent to the employee for
comments and acceptance.
 On-going with Main Appraiser
 The evaluation is in the principal’s queue. The principal must take action.
 The evaluation has been opened by the observer but is not finished.
 The evaluation has been reviewed by the employee and has been sent back to the
observer’s queue. It is ready to be completed.
 Completed

The evaluation is saved in the system. Both the evaluator and employee can see the
completed form in the task section of the dashboard.

The task has been closed.
BALTIMORE CITY
PUBLIC SCHOOLS
Performance Based Evaluation System Timeline
8
PBES Process
Initial Planning Conference (not
collected in OPMS)
1st Formal Observation
Performance Review
2nd Formal Observation
Deadline

By October 15



By December 3
By January 15
By April 2 (spring break 3/254/1)
• For teachers receiving an unsatisfactory
rating, by May 1
Annual Evaluation
BALTIMORE CITY
•For teachers receiving Satisfactory and
Proficient ratings, by one week before the
teacher’s last day of work
PUBLIC SCHOOLS
Formal Observations
9
 The Formal Observation Form for SY 12-13 includes
the required PBES Domains as well as key indicators
from the Instructional Framework.

Teach Indicators 1-9 require ratings and comments for
completion.


These are “no stakes” indicators.
Comments are required for the four PBES Domains.

These PBES Domains provide the basis for your performance
and annual reviews.
BALTIMORE CITY
PUBLIC SCHOOLS
Next Steps….
10

Visit the City Schools website


Evaluations and Observations
 http://www.baltimorecityschools.org/Page/20733
Review the Instructional Framework


Access OPMS


http://www.baltimorecityschools.org/Page/18774
https://www.baltimorecityschools.org/domain/147
Questions? Contact the Office of Human Capital

DeRay McKesson, Special Assistant- Human Capital
• [email protected]

Sarah Orao, Manager-Evaluation and Training
• [email protected]
BALTIMORE CITY
PUBLIC SCHOOLS
BTU Job Titles and Evaluations
11
BALTIMORE CITY
PUBLIC SCHOOLS
Classroom Teachers
12
Teacher - Secondary
Teacher- Elementary
 The following job titles
receive the plan “PBES
Cycle 1: Classroom
Teachers SY 12-13” in
OPMS:
Teacher - Special Education
Teacher - Pre-K
Teacher - Vocational
Teacher - ESOL
Teacher - Co-Teaching Assignment
Teacher - Alternative
Department Head I
Department Head II
Department Head III
Department Head IV
BALTIMORE CITY
PUBLIC SCHOOLS
Classroom Teachers Tasks
13
Cycle 1: Evaluation Task
Initiator
Deadline
Task 1: Pre-Observation Conference Form
Teacher
Optional
Task 2: Formal Observation Report
Main Observer
By December 3rd
Task 3: Performance Review (Mid-year)
Main Observer
By January 15th
Cycle 2: Evaluation Task
Initiator
Deadline
Task 1: Pre-Observation Conference Form
Teacher
Optional
Task 2: Formal Observation Report
Main Observer
Task : Annual Evaluation Report
Main Observer
By April 2nd
May 1st: For teachers
receiving an unsatisfactory
rating.
By one week before the
teacher's last day of work:
For teachers receiving
Satisfactory and Proficient
ratings.
BALTIMORE CITY
PUBLIC SCHOOLS
Other Teacher-Level
14
Teacher - Staff Developer
 The following job titles
receive the plan “PBES
Cycle 1: Other
Teacher-Level Staff
SY 12-13“in OPMS:
Teacher - Staff Developer Reading
First
Librarian
Educational Associate/10mth
Department Head Special
Education
Educational Associate/12mth
Facilitator/10mth
BALTIMORE CITY
PUBLIC SCHOOLS
Other Teacher-Level Tasks
15
Cycle 1: Evaluation Tasks
Task 3: Formal Observation Report
Task 4: Performance Review (Mid-year)
Cycle 2: Evaluation Task
Task: 3 Formal Observation Report - TeacherLevel Staff
Task: Annual Evaluation Report
Initiator
Main Observer
Main Observer
Deadline
By December 3rd
By January 15th
Initiator
Main Observer
Deadline
By April 2nd
Main Observer
May 1st: For teachers
receiving an
unsatisfactory rating.
By one week before
the teacher's last day
of work:
For teachers receiving
Satisfactory and
Proficient ratings.
BALTIMORE CITY
PUBLIC SCHOOLS
Other BTU Groups
16
Teacher - Mentor/10 mo
Teacher - Mentor/12 mo
Guidance Counselor
 The following job titles
receive the plan “PBES:
Other BTU Groups
SY 2012 -13”
IEP Team Associate
Psychologist
Audiologist
Occupational Therapist
Physical Therapist
Speech Pathologist
Speech Language Pathology
Assistant
Social Worker
BALTIMORE CITY
PUBLIC SCHOOLS
Full Time Mentors
17
Cycle 1: Evaluation Tasks- Full Time Mentors
Task : BTU Full Time Mentors Input
Task: Performance Review Full Time Mentors
Initiator
Main Observer
Main Observer
Deadline
By December 3rd
By January 15th
Cycle 2: Evaluation Task- Full Time Mentors
Task : BTU Full Time Mentors Input
Task: Annual Evaluation Report - Full-Time
Mentors
Initiator
Main Observer
Main Observer
Deadline
By April 2nd
May 1st: For teachers
receiving an
unsatisfactory rating.
By one week before the
teacher's last day of
work:
For teachers receiving
Satisfactory and
Proficient ratings.
BALTIMORE CITY
PUBLIC SCHOOLS
Guidance Counselors
18
Cycle 1: Evaluation Tasks- Guidance
Counselors
Task: BTU Guidance Counselors Input
Task: Performance Review - Guidance
Counselors
Cycle 2: Evaluation Task- Guidance Counselors
Task : BTU Guidance Counselors Input
Task: Annual Evaluation Report - Guidance
Counselors
BALTIMORE CITY
Initiator
Deadline
Main Observer
Main Observer
By December 3rd
By January 15th
Initiator
Main Observer
Main Observer
PUBLIC SCHOOLS
Deadline
By April 2nd
May 1st: For teachers
receiving an
unsatisfactory rating.
By one week before the
teacher's last day of
work:
For teachers receiving
Satisfactory and
Proficient ratings.
IEP Team19Associates
Cycle 1: Evaluation Tasks- IEP Team Associates
Task: BTU IEP Instructional Associates Input
Task: Performance Review - IEP Instructional
Associates
Cycle 2: Evaluation Task- IEP Team Associates
Task: BTU IEP Instructional Associates Input
Task: Annual Evaluation Report - IEP
Instructional Associates
Initiator
Main Observer
Main Observer
Deadline
By December 3rd
By January 15th
Initiator
Main Observer
Main Observer
Deadline
By April 2nd
May 1st: For teachers
receiving an
unsatisfactory rating.
By one week before the
teacher's last day of
work:
For teachers receiving
Satisfactory and
Proficient ratings.
BALTIMORE CITY
PUBLIC SCHOOLS
Clinical Service Providers
20
Cycle 1: Evaluation Tasks- Clinical Service
Providers
Task: BTU Clinical Service Providers Input
Task: Performance Review- Clinical Service
Providers
Cycle 2: Evaluation Tasks- Clinical Service
Providers
Task: BTU Clinical Service Providers Input
Task: Annual Evaluation Report - Clinical Service
Providers
Initiator
Deadline
Main Observer
Main Observer
By December 3rd
By January 15th
Initiator
Deadline
Main Observer
Main Observer
By April 2nd
May 1st: For teachers
receiving an
unsatisfactory rating.
By one week before the
teacher's last day of
work:
For teachers receiving
Satisfactory and
Proficient ratings.
BALTIMORE CITY
PUBLIC SCHOOLS

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