Automation of Disaster Management Plan

Report
20th December 2013,
Mysore, Karnataka
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Introduction to T.A.M.E.D.
Field level surveys
Advantage T.A.M.E.D.
What’s Ahead…..
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Access to most up-to-date information through
reliable communication channels in real-time is highly
essential for effective disaster management
Lack of information and communication can cause
huge loss of life ,property and economy
Inadequate Disaster Mismanagement is a serious
impediment to the in the path of progress
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Disaster management in India is mostly paper-based.
Limited Access to real-time, authentic, quantifiable
information leads to communication gaps or even
miscommunication.
Complex analysis using multiple sources and layers of
data is effort, time and resource intensive
It is also difficult to connect Standard Operating
Procedures (SOPs) with the ground reality unless realtime, up-to-date information is readily available in
machine readable format.
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Technology Automation for Management of
Emergencies & Disasters
State-of-the-art disaster management technology
to collect, store, analyze, communicate, coordinate and present; authentic field information
geo-stamped with GPS location & time using IT
The objective of the deployment is to have a
efficient and effective disaster management
system
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DDMP has
◦ To ascertain the status of existing resources and facilities
available
◦ Assess their adequacies and short falls if any in providing a
multi disaster response.
◦ Suggest institutional strengthening, technology support, up
gradation of information system and data management for
improving the quality of administrative responses to disaster
at the district level
◦ To evolve as an effective managerial tool.
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A formal planning for managing disaster
Preplanning of proper sequence of response actions
Have a defined response structure , allocation of
responsibilities to the participating agencies
Effective management of resources
Developing codes and standard operating procedures
for smooth coordination between various
departments and relief agencies involved.
To remove arbitrary response to a disaster
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Pre-disaster
◦ Mitigation - steps to minimize the extent of damage using
past data
◦ Prevention – steps to prevent damage
◦ Preparedness/readiness – preparation to handle disaster
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Post Disaster
◦ Response – Handling & withstanding disasters minimizing
damage/loss (During/Post-disaster)
◦ Recovery – recovery and reconstruction (Post-disaster)
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Pre Disaster
Post Disaster
Mitigation
Recovery
Prevention
Response
Readiness
Disaster
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Relief and rescue
Medical aid, food, shelter, basic civic amenities
Rehabilitation
Reconstruction
Analysis of disasters and documentation for future
prevention and mitigation
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Information Assimilation
•Resources
•Resource Personnel
Strategizing based on disaster type
•Mitigation plan
•Response
•Recovery & Rehabilitation plan
•HRVA Analysis
Monitoring & Continuous Updation
•Periodic data updation
•Progress Tracking
•Triggering alarms
Communication
•Technology Mediums
•Alerts
Co-ordination
•SOPs
•Roles & Responsibilities
•Checklists
Reporting & Documentation
•Daily, weekly, monthly status
•Reviews
•DDMP Creation & publication
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1.
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DDMP
Response during Disaster
Recovery and reconstruction
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Handheld
devices/
mobile phones
to collect
information
Web based
application
to collect
information
District
based
available
information
Geo spatial
Data from
field
System Generated
Data
Unique numbers,
validation, data
reterival
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Backend Server
Server
Internet
Digitizing raw data,
Analysis, report
generation, GIS Map
generation, SMS,
emails etc
GIS Database
3G/GPRS
(Wireless Internet)
Front end MFD
Data Collection,
GPS location,
Photos,
Comments,
Feedback
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Mapping the physical location each resource and
resource personal to a Village/ ward
Geo positioning all resources
Capturing experiences and lessons learnt
Building database
Documentation and action taken reports
What if scenarios
Action plan and checklist
Faster communication
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Resource
◦ Physical
 Schools, community halls, food, medication etc
 Collection The following information on all physical Resources
 Resource type and property
 Name, Function …
 Resource Location
 Area, lat-long..
 Capacity
 Number, volume…
 Accessibility
 Route maps
◦ Informational
 Example : census data, HRVA/C, Topography, rainfall density
 Map the informational resource as a geo-information layer tied to
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Types
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Government
Public representatives
NGOs/Volunteers
NCC/NSS/Scouts
Army/Navy/Air
Media
Local Bodies
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Information to be gathered
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Name
Designation
Function
Specialization
Contact : location/address,
phone – landline/mobile,
official/residence
◦ Availability : working time,
shifts, leaves
◦ Experience in handling disaster
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Hospital Information
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Names of Govt hospitals & private hospitals in district
List of nursing homes
Children hospitals
Primary Health Care
List of ambulances
Drug Supplies/ Chemists
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Food & Supplies
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Shelter
◦ Water, Milk, food sources
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Schools/ colleges
Community halls
Marriage halls
Temples/mosques/churches etc.
Warehouses
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Transport & Vehicles
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List of JCB Vehicles
List of Tractors
List of Maxi cab vehicles/ buses/ trucks/ car
List of Tipper
List of Petrol Bunks
Helicopters/Helipads & their co-ordinates
Police vans, jeeps
Ambulances
Fire service vehicles
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Census Data, population distribution
Topology
List of villages affected by disasters on periodic basis
Taluk-village info
Rainfall
Agriculture area & labor data
Water Level information – historic data
Data mining & analysis
Forest cover
Routes
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A geo-information map is auto-generated mapping
digitized geo-information database and GPS locations and
field information/feedback.
The data can be pinned to the map of the district which can
be zoomed in/out to access various levels of details
Multiple data types are presented as layers with coloring
schemes to visually interpret or analyze combinations of
data.
Upon clicking the pinned location, the field data such
statistics, information, photo, signature, time etc can be
accessed.
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What-if analysis is used to automatically generate the list of
actions and available resources depending on the disaster
type
The backend infrastructure automatically associates the
resources with the disaster type
For example, in the event of a flood, the resources that
may be of immediate need are
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Transportation – to a safer location
Shelter homes – for safety of the people & livestock
Food, water and basic amenities
Healthcare and medicines for prevention/cure of diseases & to curb
the spread of epidemic
◦ Electricity for restoration of essential services , communication
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Shelter
Healthcare & medicines
Transportation
Disaster (Flood)
Food & water
Electricity
Fodder
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Pre-disaster Management
 Response during disasters
 Post-disaster management
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Raw Data
Census
Resources and resource personal
Rescue routes,
strategies
Field Survey
GPS Tagging, Photos, Comments,
Additional Information,
Feedback/corrections
Digitized
GIS Maps
GIS Database
Roles and Responsibilities
Checklists for verification
(preparedness)
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Control Room
ALERTS
Roles &
Responsibilities
GIS Database
Action Plan, Checklist,
Communication and
relief info
Maps
Field Information
•Affected areas
•Relief/rescue Status
•Feedback
•Additional Help
• Record of events/
• Documentation
(Photos/ Videos geo
stamped)
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Post disaster activities involve
◦ Post-disaster Data Collection, Recovery and reconstruction
◦ Damage assessment
◦ Data analysis for future disaster mitigation and prevention
with feedback assimilation
◦ Record generation and data archival for future reference
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One more survey is performed to collect actual information on
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Forms are filled collecting the above information with proofs such
as
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the extent of damage
cause of disaster
estimation of cost for re-construction
compensation
Employment needs
Mahazar/Testimony
Photo/video/audio
Signature and note
The data is again geo-stamped with GPS location and time.
Once the estimate is approved, the reconstruction and
compensation are continuously monitored using
◦ REMS – Remote Eye Monitoring System, which can monitor day-today
status on the activities on webpage.
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TAMED would generate detailed reports and present the same
with various views specific to
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Administration
Departments
Activity
Status
The quantifiable data/reports would also contain statistical
information such as
◦ Worst affected areas
◦ No of people/livestock affected, deaths
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Facilitate mitigation planning for future
◦ Analysis reports for mitigation of future disasters
◦ Lessons learnt
◦ Feedback assimilation
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Control Room
Analysis Reports
Department-wise, Activitywise,
Date-time-wise
Administration-wise
Recovery
GIS Database
Compensation,
Restoration
Re-construction,
Employment
Feedback Assimilation
Cause of Disaster,
Worst affected areas,
Statistics
Future Mitigation Plan
Prevention Strategy
based on feedback,
analysis
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Accurate, Authentic, tamper-proof data through GPS
location, time
Field level information transfer wirelessly, feedback
mechanism to provide updated, relevant
data/strategies to field
Readiness based on comprehensive, accurate, up-todate information eliminating misinformation & lack of
resources
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Action plan Checklist, roles auto-generation based on
real-time field data – ground reality taken into account
Improved communication & co-ordination among
departments
Field friendly Hand-held devices, with high battery life
& data processing to handle complex field operations
Documentation
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Real-time event capture including photo, voice, handwritten notes, forms, status
Auto-generation of analysis reports, statistics saving
manual labour, human errors, paper trails
Auto-generation of reconstruction, restoration,
compensation
Database Archive for future disaster mitigation,
accountability, traceability
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Basic Information (As per current DDMP)
Duties and Responsibilities (*enhanced)
Disaster Types (Minor enhancements)
HRVA (Enhanced)
Telephone Directory of Resource Personnel (NEW)
Telephone Directory of Resources (NEW)
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Maps (Enhanced)
Helipad Information (NEW)
Water Level Information
FAQ (NEW)
Do’s and Don’ts (NEW)
Checklists and Annexure (NEW)
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Duties and Responsibilities (*enhanced)
◦ Roles, Responsibilities & checklists at a district level for all
departments based on disaster types
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 (if there is flood what are the list of actions..)
The data will be shown as
Roles
Responsibilities
Checklist
Action
Disaster Types (Minor enhancements)
◦ List of Flood Affected Villages As per the template format
◦ Actions for various Types of Disasters
 Flood, Drought, Biological disasters, epidemic, food poisoning,
accidents
◦ Disaster occurrence table
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Maps (Enhanced)
◦ Resource Maps
◦ Taluk-wise Map generated with Resources with a symbol
marker for each resource type placed on the location
◦ All the resources will be located based onGPS co-ordinate.
Unique symbol for each resource type will be allotted as
marker. Example : ‘+’ for hospital
◦ Flood and Other disaster Prone areas maps
◦ The Villages locations which are prone to the disaster will be
marked.
◦ Disaster-wise maps will be provided at a district level
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Helipad Information (NEW)
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FAQ (NEW)
Do’s and Don’ts (NEW)
◦ General
◦ Disaster specific
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Checklists and Annexure (NEW)
◦ Checklists for various officers
◦ Checklists for various Disasters
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Department wise District level officers to update
information ( New/ Changed)
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Resources
Resource personnel
To use the excel sheets already given
Updating through web by login names and passwords
Field survey needs to be completed
◦ Of existing information and new information
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