Document

Report
NM DEPARTMENT OF TRANSPORTATION (NMDOT)
Outdoor Advertising Control System (OACS)
Executive Sponsor: Ernest Archuleta-Operations Support Division
Director
Business Owners: Rick M. Padilla, NMDOT State Maintenance
Bureau and the NMDOT Outdoor Advertising Program
Project Certification for Initiation and Planning
November 25, 2014
Overview
Project Goal:
•
Replace an obsolete/inefficient database for managing outdoor advertising permits.
•
Deploy modern, modular web-based database that NMDOT can expand in the future.
•
Project has two (2) components:
1. Component #1 is the Outdoor Advertising Control System (OACS) Software - Database
System.
2. Component #2 is the Outdoor Advertising Sign Inventory and Data Collection Service.
Business Problems:
•
Federal Highway Administration (FHWA) required NMDOT to update its obsolete Outdoor
Advertising database.
•
FHWA required NMDOT to conduct regular inspections/sign inventories of all Highway
Beautification Act highways.
•
Moving Ahead for Progress in the 21st Century (MAP-21) added approx. 884 additional lane miles
in N.M. that require inventories and control.
•
Updated Outdoor Advertising database required to meet both FHWA and MAP-21 requirements.
Desired Outcomes:
•
Efficient, comprehensive Outdoor Advertising database that supports the NMDOT Outdoor
Advertising Program.
2
Overview
Certification Request:
•
Request Approval of Initiation and Planning for this project - $200,000.00 of NMDOT Contract
Maintenance Funds.
•
Request Certification for both Component #1 and Component #2.
3
Business Opportunity
The Outdoor Advertising Control System (OACS)
will provide:
 Efficient, updated outdoor advertising permit/sign inventory database for NMDOT.
 Consistent process for managing Outdoor Advertising Permits and corresponding sign
structures:
• Inventory Management, Work Flow Management, Permit Inspections, Violations
• GIS Mapping, Standard and Ad-hoc Reporting
• Generation of Charge documents related to annual permit renewal billing
 Flexible architecture, allowing for continuing improvements and enhancements.
 Capacity for integration of mobile technology (smartphones/tablets) usage in field.
 Ability to ensure compliance with FHWA requirements imposed on NMDOT through
the NMDOT Outdoor Advertising Program.
 Ability to ensure compliance with MAP-21 requirements for outdoor advertising
control.
4
Risks of Keeping the Status Quo
 NMDOT required to enforce:
•
N.M. Highway Beautification Act (NMSA 1978, §§ 67-12-1 to 67-12-15)
•
NMDOT Outdoor Advertising Requirements (NMAC 18.21.5)
 Per 1971 State-Federal Agreement, NMDOT required to control outdoor advertising along
Highway Beautification Act controlled highways in N.M.
 FHWA advertising control oversight over NMDOT could result in a substantial penalty.
 Penalty for failing to provide effective control of outdoor advertising, or for noncompliance,
is a 10% reduction in Federal-aid highway apportionment - $35 million in N.M.
 NMDOT currently utilizes an obsolete outdoor advertising database in Excel format:
•
Impacts NMDOT ability to provide effective control of outdoor advertising
 Delasoft, Inc. - Outdoor Advertising Control System (OACS) project will
•
Assist NMDOT to meet Federal and State outdoor advertising control requirements
•
Assist NMDOT to meet MAP-21 outdoor advertising requirements
•
Assist NMDOT to provide and maintain effective control of outdoor advertising.
5
Risks of Keeping the Status Quo
 NMDOT selection of Delasoft, Inc. product:
•
Based on Outdoor Advertising specific nature of product
•
Based on vendor demonstration
•
Based on successful deployment in Delaware Department of Transportation (DelDOT)
•
DelDOT provided favorable review of product and product maintenance/support
•
Based on FHWA support of NMDOT moving forward with this product
•
Based on NMDOT review of other vendors/products: Smart Data Strategies, Flairdocs,
Mississippi Transportation Commission (MTC) ODA Web Software
6
Major Deliverables by Project Phase
Project Phase
Due Date
Deliverable
Initiation
6-8 weeks
Software License Agreement (Including project management &
planning deliverables, configuration/customization & initial testing)
Initiation
6-8 weeks
Project Management Plan (PMP)
Initiation
6-8 weeks
Project Schedule
Initiation
6-8 weeks
Software System Install (Test)
Planning
6-8 weeks
Joint Application Design Session (JAD)
Planning
6-8 weeks
System Requirement Specification Document (SRS)
Planning
6-8 weeks
Technical Architecture Document (TAD)
Implementation
6-8 weeks
Software Configuration / Customization
Implementation
6-8 weeks
Initial Test Plan
Initial UAT per Configuration/Customization
Implementation
52 weeks
Inventory Data Submission collected and imported into Test & QA
Implementation
2 weeks
Final Test Plan - Final UAT
Implementation
1 week
Final Training Plan - Final Training
Implementation
2 days
Deployment Plan - Production Cutover
Closeout
Closeout Plan
7
Total Cost of Ownership
Description
Consulting
Services
Software &
Consulting
Services
IV&V
Maintenance
TOTAL
Delasoft, Inc. - Outdoor
Advertising Sign Inventory
and Data Collection
Service
Delasoft, Inc. Outdoor
Advertising Control
System (OACS) Software
(Including project
management deliverables,
configuration,
implementation, testing,
training, deployment and
closeout)
Independent Verification &
Validation
FY15
FY16
FY17
FY18
& After
$319,881.00
0
0
0
$190,000.00
0
0
0
$40,660.00
0
0
0
$38,000.00 $38,000.00 $38,000.00
Annual Maintenance
& Support
Annual Maintenance
& Support
Annual Maintenance
& Support
$550,541.00 $38,000.00 $38,000.00 $38,000.00
8
OUTDOOR ADVERTISING CONTROL SYSTEM (OACS)
Questions?
9

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