Intended for the EMIS Professional who completes the EMIS/Career Tech work for your district Presented by: Teri Belt Miami Valley Career Technology Center EMIS Specialist 937.854.1285 www.mvctc.com •1st step to complete when: CTE–26 P.O.S. Career Technical Education •New Program Initiated •Change current CTE program to Tech Prep •Not funded prior year •Work with Tech Prep Consortium to garner relationships with Post-Secondary Institutes •Course Master •Student Profile/Demographics DASL •Student Schedule •Student Memberships •Correlation and Mapping Tables •Program/Area of Concentration •Student Assessment Results •ODE Reports in FISCWEB EMIS •CTE FISCWEB Reports to review each reporting period •Communication between districts •Performance Report goals •CTPD/Local District Performance Data Relationships •ODE/CTE Program Override Request CTE is an acronym for • Career Technical Education • When did Career Tech start? • In November, 1968 – a constitutional amendment was voted and approved by Ohio voters which provided the issuance of $100 million in bonds for vocational, technical and higher education. What is the mission of Career Technical Education in Ohio? • The Ohio Career Technical and Adult Education mission is to provide quality programs and services to meet the lifelong career education need of Ohio’s youth and adults. The system creates, maintains and empowers the workforce of today and tomorrow and is critical to the economic future of Ohio. The Numbers ◦ In FY2009 127,085 the number of students in Career Tech Education in Ohio 23,000 the number of students enrolled in Tech Prep programs 91 the number of JVSD/CTPD’s in Ohio 94.63% the Graduation Rate for CTE students in Ohio FY10 Grad Rate for MVCTC CTPD: 99.14% What is a Workforce Development Program? • Curriculum that combines academics and concentrated study in specific career fields and prepares students for college and careers. There are 16 Career Fields used to organize and create pathways to further learning opportunities for students. Agricultural and Environmental Systems Business and Administrative Services Engineering and Science Technologies Government and Public Administration Health Science Human Services Law and Public Safety Marketing Arts and Communication Construction Technologies Education and Training Finance Hospitality and Tourism Information Technology Manufacturing Technologies Transportation Systems What is a Tech Prep Program Tech Prep is Career Tech Tech Prep is a combination of college prep/articulated academics and advanced career tech education with the goal of a seamless, nonduplicative transition from high school to postsecondary education. In FY 2009, all locals were required to implement a minimum of one state-approved program of study of their choice. For all new programs to be implemented in FY 2010 and thereafter, submission of a program of study will be required as part of the State Application for Approval of Secondary Career-Technical Education Programs (CTE26), which is required for state weighted funding of secondary CTE programs. ODE has set a goal that by 2014 all CTE Programs will transition curriculum to meet Tech Prep standards. This goal aligns the Perkins IV Tech Prep indicators of performance legislation to the State of Ohio indicators of performance. The state will develop a phase-in plan that will ensure that existing programs transition to POS and that 100 percent of state-approved secondary CTE programs have a stateapproved program of study in FY 2014. Postsecondary recipients will be required to develop/review/revise POS in collaboration with their secondary partner(s) following the same schedule as the secondary recipient. CTE Program Delivery ◦ Ohio has over 650 individual secondary school districts and each must belong to one of the 91 CTPD’s under a formal agreement to offer CTE programs that meet state and federal requirements. Programs may be offered at: ◦ ◦ ◦ ◦ A central location (at a JVS/CTC) Satellite programs Middle school delivery Compact/Comprehensive districts (43 in Ohio) Career Technical Planning District ◦ Local education agency configuration (comprehensive, compact, contract or joint vocational school district) that meets the minimum requirements of law and subsequent standards to offer state sanctioned career-technical programming. The CTPD Plan and the school district membership of a CTPD must be approved by the State Board of Education. CTPD Name (and IRN) CTPD Lead School District (and IRN) CTPD Member School Districts ◦ GREENE COUNTY JVSD CTPD (200042) ◦ Greene County Joint Vocational SD (051045) ◦ Students in these school districts may enroll in careertechnical education (CTE) programs in the CTPD. Data reported by all member school districts with CTE workforce development programs that are approved and funded by the Ohio Department of Education are combined to calculate the CTPD performance results. Beavercreek City SD Fairborn City SD Greeneview Local SD Xenia Community City SD Yellow Cedar Cliff Local SD Greene County JVSD Sugarcreek Local SD Springs Exmpt CTPD Name (and IRN) ◦ MIAMI VALLEY CAREER TECHNOLOGY JVSD CTPD (200073) CTPD Lead School District (and IRN) CTPD Member School Districts ◦ Miami Valley Career Technology Joint Vocational SD (051284) ◦ Students in these school districts may enroll in career-technical education (CTE) programs in the CTPD. Data reported by all member school districts with CTE workforce development programs that are approved and funded by the Ohio Department of Education are combined to calculate the CTPD performance results. Ansonia Local SD Bethel Local SD Carlisle Local SD Franklin Monroe Local SD Jefferson Township Local SD Miami Valley Career Technology JVSD Milton-Union Exempted Village National Trail Local SD Northmont City SD Preble Shawnee Local SD Tri-County North Local SD Trotwood-Madison City SD Valley View Local SD Versailles Exempted Village SD Arcanum Butler Local SD Brookville Local SD Eaton Community City SD Huber Heights City SD Miami East Local SD Miamisburg City SD Mississinawa Valley Local SD New Lebanon Local SD Northridge Local SD Tipp City Exempted Village SD Tri-Village Local SD Twin Valley Community Local SD Vandalia-Butler City SD West Carrollton City SD MVCTC CTPD Map CTPD Portal •ODE Website Role of the CTPD ◦ The Career Technical Planning District: Ensure students are offered a wide variety of programs Act as fiscal agent for federal funding Report student achievement/data Guidance to member districts planning/implementation of CTE programs How is CTE funded? ◦ Federal In 2008, Ohio received an estimated $45 million from Perkins Basic State Grant and $4 million from Tech Prep Funds allocated throughout Ohio: 79% to secondary, 21% to postsecondary ◦ State FY09 Foundation per student was $5,732 Additional weighted (.57%) funding based on program enrollment An Application for Preliminary Approval to the Ohio Department of Education for a Career Technical Program/Workforce Development program. Complete when: ◦ A new program is started ◦ Subject codes change for a program ODE Transition may be available ◦ Building has changed for a program ◦ If you were not funded the prior year but want to offer the program for funding ◦ Significant changes to a program Moving to meet Tech Prep standards ◦ Five-year program approval has expired ◦ Program design must meet Administrative Rule criteria Who should complete the CTE-26? ◦ The person(s) who best understand the curriculum ◦ Usually an administrator and teacher team Page One of the CTE-26 Application It is important for the EMIS Coordinator to have copies of all CTE-26/POS Applications. Page 1 of the CTE-26 is used for: Proper EMIS reporting of course elements Proper EMIS reporting of Building/District information for the program Subject Code Course Type Career Field Career Pathway Area of Concentration Course Hours Also can see what courses need to be correlated to the program IRN Contact information for district personnel Tech Prep Information Consortium ID for EMIS reporting Page 2 of the CTE-26 includes: ◦ CTE-26 assurances ◦ District and CTPD Superintendent Signatures ◦ Information of where/how to mail Not what you are thinking…. Program of Study ◦ Is a collaboration between the district, CTPD and college specified in the POS ◦ Based on a career pathway identified as one of Ohio’s career fields ◦ Identifies required/recommended/elective academic and technical coursework ◦ Identifies articulated/dual enrollment credit opportunities for students ◦ Identifies industry/state credential opportunities The Program of Study is used: ◦ To identify CTE College Credit courses This element is important to the Performance Report ◦ To identify elective, required courses ◦ Contact information for reference The Program of Study Assurance Page is used: ◦ Agreed assurances and guidelines ◦ Signatures of district, CTPD, college, and Tech Prep Consortium This is a communication from ODE as to the status of your CTE-26 Application. ◦ May include: Agreed changes to application Approved Application number ODE CTE Consultant contact information Ted Strickland, Governor Deborah S. Delisle, Superintendent of Public Instruction June 17, 2010 Harold Niehaus, Director of Instructional Development Miami Valley Career Technology Center 6800 Hoke Road Clayton, Ohio 45315 Hint: Keep a copy with your CTE-26 Application/POS for future reference Dear Mr. Niehaus: Your district’s CTE-26 Application for Preliminary Approval of Secondary CareerTechnical Workforce Development (WFD) Program and Program of Study (POS) for Cosmetology at Miami Valley Career Technology Center have been approved. Application Number HUS-11-0002N Changes that were agreed upon with you or your district’s representative have been incorporated in the CTE-26 approval and are as follows: _None________ ______________ ______________ Please share this information with your district’s EMIS personnel so that EMIS data can be accurately submitted. As you know, approval of the CTE-26 and POS is a preliminary approval of the program design. Final approval is contingent upon submission of correct EMIS data. If you have any questions or concerns as you implement this new career technical program, please feel free to contact me at 614-466-2901 or by e-mail at [email protected] I will be glad to assist you. Sincerely, Joyce R. Boudreau Joyce R. Boudreau, Education Consultant Ohio Department of Education 25 South Front Street, MS 608 Columbus, OH 43215 Office Phone: 614-466-2901 FAX: 614-644-6720 E-Mail: [email protected] 25 South Front Street Columbus, Ohio 43215 education.ohio.gov (877) 644-6338 (888) 886-0181 (TTY) Where/what are the CTE elements in DASL? Any shortcuts? What tools or resources should I use? Where do I find information, or who do I get it from? Course Master CTE Elements ◦ Hours of Instruction Use CTE-26 to determine ◦ CORE Subject Area Your home districts will love you if you mark for all classes… ◦ EMIS Location IRN ◦ CTE College Credit ◦ EMIS Subject Code ◦ Curriculum Type Used for Satellite Bldg IRN Use CTE-26 to determine or EMIS Manual, Appendix C ◦ EMIS Subject Area for Credit • Use CTE-26 to determine or EMIS Manual, Appendix C Use POS to determine Use CTE-26 to determine ◦ Delivery Method Most usually FF (Face to Face) ◦ Student Population Most usually RG (Regular) Student Memberships/CTSO (Program Codes) ◦ Career Technical Student Organization Examples: BPA – Business Professionals of America FFA – formerly Future Farmers of America Skills USA – formerly VICA Enter this information at the student level in DASL ◦ Home » SIS » Student » Edit Memberships Select correct membership code from drop down list Information on student Program Codes ◦ EMIS Manual, Appendix E, pgs. 14 – 16 ◦ EMIS Manual, Chapter Two, Student Program Record (GQ) Record is reported in EMIS at “K” and “N” Single Parent (Performance Indicator) ◦ Report this element for any student who is participating in a Career Technical program and is: Married parent - male or female Single parent - male or female Single pregnant student ◦ Reported at the student level Home » SIS » Student » Edit Memberships Select correct membership code from drop down list ◦ Use program code 305010 – CTE Single Parent Subgroup ◦ Record is reported in EMIS at “K” and “N” ◦ Additional information can be found: FY11 EMIS Manual, Appendix E, pg. 15 FY 2011 CTE EMIS Manual, Section 3 Student Program Code Career Assessment 305003 Work Experience & Career Exploration Program (WECEP) 305007 Jobs for Ohio’s Graduates (JOG) 305008 CTE Single Parent Subgroup 305010 Business Professional of America (BPA) 410001 DECA 410002 FFA 410003 Family, Career and Community Leaders of America (FCCLA) 410004 Technology Student Association (TSA) 410005 SkillsUSA 410006 Future Educators of America (FEA) 410007 Oct (K) Yearend (N) √ √ √ √ √ √ √ √ √ √ √ √ √ √ DASL has two new fields to replace the Concentrator element ◦ CTE Program Area ◦ CTE Program of Concentration Two dropdowns added to FN Tab at student level One to select the area of concentration Once CTE Program Area is selected, program list is populated with only the codes available for the CTE Program of Concentration Record is reported in EMIS at Year End (N) UNCLEMIS – Student Verification ◦ New checks for Tech Prep Completer value If value = “Y” and Concentrator = “**”, “Student cannot be completer if not a concentrator” • CTE Program Area (NEW) • New Terminology for 2011 • Program Area Definition: • The primary CTE Workforce Development Program for which a student has met the requirements to be considered a concentrator. • Concentrator Definition: • A student who has completed a minimum of 50% of the high school credits allowed for a single career and technical education (CTE) workforce development program, and has enrolled for additional credit at the secondary level. Tools to utilize: ◦ ◦ ◦ ◦ ◦ CTE-26, page 1, Career Field EMIS Manual, Chapter 2, pgs. 88 – 91 EMIS Manual, Chapter 4, pgs 26 – 30 FY11 Career Technical (CTE) Technical Assessment System Matrix FY11 CTE Secondary Workforce Development Career Field, CTE/Tech Prep Program, CTE Subject – Crosswalk document • CTE Program of Concentration (NEW) • New Terminology for 2011 • Program of Concentration Definition: • The primary CTE Workforce Development Program for which a student has met the requirements to be considered a concentrator. • Concentrator Definition: • A student who has completed a minimum of 50% of the high school credits allowed for a single career and technical education (CTE) workforce development program, and has enrolled for additional credit at the secondary level. Tools to utilize: ◦ ◦ ◦ ◦ ◦ CTE-26, page 1, Career Pathway EMIS Manual, Chapter 2, pgs. 88 – 91 EMIS Manual, Chapter 4, pgs 26 – 30 FY11 Career Technical (CTE) Technical Assessment System Matrix FY11 CTE Secondary Workforce Development Career Field, CTE/Tech Prep Program, CTE Subject – Crosswalk document Updated Functionality of CTE Management Page ◦ You can update CTE Program Area and CTE Program of Concentration by course In DASL “Go To” box, type CTAE, the update screen will load allowing you to update these fields Select the instructor Select the course Select the CTE Program Area Select the Program of Concentration Select the Check All box, or individual students Click UPDATE to mark the students Tech Prep Completer Element on FN Tab ◦ New for FY11 Indicates a student completed a Tech Prep Program Element is reported at Yearend only Option “N” may be used for students who are enrolled in a Tech Prep program but have not met the completer requirements. You must select the CTE Area of Concentration and CTE Program of Concentration before marking this field Definition of a Tech Prep Completer ◦ Complete the secondary part of the Program of Study. Earning a proficient level defined minimally as a “C” or better in technical coursework that includes the approved Ohio Career Field Technical Content Standards; And meeting the Ohio graduation requirements as defined by the Ohio Core legislation. ◦ Complete coursework eligible for articulated credit as determined by the postsecondary institution and defined in the signed articulation agreement. Minimum standard for eligibility is a “C.” ◦ Complete applicable technical assessments. Successfully pass applicable Ohio Technical Competency Assessment; and/or A state-recognized industry assessment Definition of a Tech Prep Completer – con’t ◦ Complete a postsecondary-approved assessment indicating the student is college ready in English and mathematics. ACT/SAT or COMPASS/Accuplacer may be considered as an indicator for college placement. These scores reflect a minimum benchmark of readiness for the first college-level course in English or mathematics. The ACT/COMPASS benchmarks are: ◦ English ACT of 18 or higher (or an equivalent SAT) COMPASS of 69 or higher ◦ Mathematics ACT of 22 or higher for Algebra (or an equivalent SAT) COMPASS of 65 or higher How do I find out who is a Tech Prep Completer? ◦ ◦ ◦ ◦ Guidance Office Program Supervisor Program Instructor Program Transmittal Forms for Postsecondary partnership NEW EMIS ELEMENT ◦ CTE Tech Prep Consortium Mapping Record (DC) Not part of mapping classes Reported at Year End “N”, used to match each Tech Prep Program with the Tech Prep Consortium for that individual program Use CTE 26/POS to verify Technical Skill Attainment ◦ This information is based on the accurate reporting of CTE Technical Assessments The Student Assessment Record (GY) is required to assess any secondary student who is in the last class of a series of career technical classes. These students are considered Concentrators. ◦ Testing is typically referred to as WebXam, tests are administered through Ohio State University ◦ Test results are uploaded from OSU to your ITC, ITC downloads results to your database – it is your responsibility to verify ◦ Reported in Year End and March Information about this element can be found: ◦ FY 2011 Career-Technical (CTE) Technical Assessment System Matrix ◦ FY11 EMIS Manual, Chapter 2, pgs. 135 – 141 ◦ FY 2011 CTE EMIS Manual, Section 3 This element is reported in DASL at: ◦ Home>>SIS>>Student>>Assessment>>CTE Student Assessment Technical Skill Attainment This information is based on the accurate reporting of CTE Technical Assessments The CTE Industry Assessment Record (GU) are industry, technical or state licensing assessments developed by industry associations. Students may take assessments during or after completion of the CTE Program. May be reported during N or D. Reference information may be found: EMIS FY11 Manual, pgs. 141 - 144 FY 2011 Career Technical Education (CTE) Technical Assessments Matrix FY 2011 CTE EMIS Manual, Section 3 This element is reported in DASL at: ◦ Home »SIS » Student» Assessment» CTE Industry Assessment Mapped Local Classroom Record (CM) ◦ This process should be used when: Only used for CTE classes One instructor teaches same students Classes must have same: Subject Code Curriculum Educational Option Employee Id Delivery Method Student Population Only Semester or Year classes are eligible for mapping Types of Mapping ◦ Map two classes from same semester ◦ Map first and second semester classes together ◦ Combination mapping Types of Mapping ◦ Combination Mapping necessary to combine two first semester classes into one class, also combine two second semester classes into one class, and then map the combined classes into a single all year class Mapped Local Classroom is found in DASL at: ◦ Home » EMIS » Maintenance Tips for Mapping ◦ First Column (Mapped From) Usually has the Second Semester Class Each student that is reported in the “From” local classroom code will be removed from this class and moved into the “To” local classroom code This class “disappears” – the students are moved to the “TO” class. Tips for Mapping ◦ Second Column (Mapped Two) Usually First Semester class Can be used multiple times This will be the class that appears on your CTE Agg report ◦ DO NOT use the same course in the From and To Columns– it will cause the course to disappear altogether Reference Information: ◦ Use EMIS Manual, Chapter 3, pgs: 77-78 ◦ FY 2011 CTE EMIS Reporting Manual, Section 3 Correlated Class Record (CV) ◦ Used to indicate a relationship between CTE Program and: Associated technical related class (V3) Associated CBI V3 technical classes Instructional support time for GRADS V3 ◦ One or more classes can be correlated to a CTE program ◦ No longer correlate (VA) Applied Academic courses to the CTE Program Make sure to include the VA courses on CTE-26 ODE has checks in place to verify these VA students are enrolled in a CTE Program (VN, VT, VC) References: ◦ FY2011 EMIS Manual, Chapter 3, pgs. 73- 76 ◦ CTE-26/POS Vocational Correlated Records are found in DASL at: ◦ Home » EMIS » Maintenance Reference: FY 2011 CTE Programming and EMIS Reporting Manual, Section 2 These are reports ODE sends to districts ITC’s load them to FISCWEB, allowing districts to view and: ◦ Correct any missing/incorrect data ◦ Use to verify CTPD member district data ◦ Use to help determine CTE Program performance and accountability before it gets to the “Performance Report” October (K) Reporting ◦ Sets your CTE classes for the year ◦ Want to ensure there are no FATAL errors on any of the CTE FISCWEB reports View all reports weekly – as new business rules are implemented throughout the reporting period ◦ References: Use your CTE-26 application/approval letter to ensure the course is being reported correctly Use the FY11 EMIS Manual, Appendix I to ensure you have all reporting elements complete Make sure all course mapping/correlations are complete FY11 October (K) Reporting Period – 10/15/2010 ― 1/21/2011 ◦ FY2011 CAREER-TECHNICAL EDUCATION COURSE LISTING AND EDIT REPORT (TXT_2011K_STU_CTE_AGG) A district-level report of teacher and career-technical course information, including (but not limited to) head count, FTEs, approval information and EMIS edit codes. ◦ FY2011 CAREER-TECHNICAL EDUCATION COURSE LISTING AND EDIT REPORT TEACHER PAGE INDEX (TXT_2011K_STU_CTE_PAGE_INDEX) Index for looking up teachers in the TXT_2011K_STU_CTE_AGG report. Lists the pages on which teachers’ names appear; and indicates where errors appear. ◦ FY2011 CAREER FIELD AND FUNDED PROGRAM REPORT (TXT_2011K_STU_CTE_CAREERFIELD) A Career-Technical Planning District (CTPD)-level report of approved CTE courses in each building and district, by career field and by career-technical program, in CTPD. Available to each CTPD school district that operates approved CTE courses. ◦ CSV_2011K_STU_CTE A district-level comma delimited file of individual student data for students enrolled in CTE courses. File based on October (K) FY2011 Career-Technical Education Course Listing And Edit Report. CSV file may be converted to a spreadsheet for review of individual student data; student names may be added locally for ease of review. Year End (N) Reporting New elements for FY 11 ◦ CTE Program of Concentration (FN tab) ◦ Tech Prep Completer (FN tab) ◦ Tech Prep Consortium Mapping Record Work with member districts to ensure graduate data is being collected and reported correctly by the JVSD – withdraw code 99 Verify all elements are being reported FY11 Yearend (N) Reporting Period – 5/6/2011 ― 7/15/2011 ◦ ◦ ◦ FY2011 CAREER-TECHNICAL EDUCATION COURSE LISTING AND EDIT REPORT (TXT_2011N_STU_CTEYE_AGG) A district-level report of student counts in each funded CTE course Index for looking up teachers in TXT_2011N_STU_CTEYE_AGG report Lists on which pages teachers’ names appear; and indicates where errors appear. FY2011 CAREER-TECHNICAL EDUCATION COURSE LISTING AND EDIT REPORT TEACHER PAGE INDEX (TXT_2011N_STU_CTEYE_PAGE_INDEX) FY2011 CAREER-TECHNICAL EDUCATION PROGRAM CODE REPORT (TXT_2011N_STU_CTEYE_PROG) ◦ FY2011 CAREER-TECHNICAL EDUCATION PERFORMANCE INDICATORS REPORT (TXT_2011N_STU_CTEYE_PERFORM) ◦ Aggregated and disaggregated (by student subgroup) performance data for approved workforce development programs. Two types of reports: A school district report for each school district that operates approved CTE courses. A Career-Technical Planning District (CTPD) report for the CTPD lead district – Contains all CTPD district reports and the CTPD-wide report. CSV_2011N_STU_PERFORM ◦ A district-level report of student counts by EMIS program code (e.g., 305003, 305005, 305007, 305010, 410001, 410002, 410003, 410004, 410006, 410007) A district-level comma delimited file of individual student data for students enrolled in approved CTE workforce development courses. File based on Yearend (N) FY2011 Career-Technical Education Performance Measures Report CSV file may be converted to a spreadsheet for review of individual student data; student names may be added locally for ease of review. FY2011 CAREER PATHS FOR THE TEACHING PROFESSIONS PORTFOLIO LIST (TXT_2011N_STU_CTEYE_TCHPROF) A district-level report for districts with Career Paths for the Teaching Professions program(s). Student counts and portfolio assessment scores, by course. Graduate (G) Reporting Most critical reporting period ◦ This reporting impacts the CTPD, district, and JVSD Performance Reports ◦ Also impacts the JVSD final Performance Reports for students who attend the JVSD 100%, or satellite Impacts Graduation Rate ODE pulls information for CTE Federal Reports before reporting period closes ◦ Ensure member districts enter graduate information and submit regularly Lead District should pay attention to FISCWEB report: ◦ District Graduate Info (2010x_stu_grad_info.csv) This will tell you who did not graduate from the home district FY11 Graduate (G) Reporting Period – 5/27/2011 11/18/2011 ◦ FY2011 CAREER-TECHNICAL EDUCATION PERFORMANCE INDICATORS REPORT (TXT_2011G_STU_CTEG_PERFORM) Aggregated and disaggregated (by student subgroup) performance data for approved workforce development programs. Two types of reports: A school district report for each school district that operates approved CTE courses. A Career-Technical Planning District (CTPD) report for the CTPD lead district – Contains all CTPD district reports and the CTPD-wide report. ◦ CSV_2011G_STU_PERFORM A district-level comma delimited file of individual student data for students enrolled in approved CTE workforce development courses. File based on Graduate (G) FY2011 Career-Technical Education Performance Measures Report. CSV file may be converted to a spreadsheet for review of individual student data; student names may be added locally for ease of review. Other ODE/FISCWeb reports that will assist you and your member districts to ensure correct and accurate EMIS reporting: ◦ PASS Adjustment Report ◦ SSID Validation Report ( O errors) ◦ Students w/ Disabilities Not Funded Follow Up (D) Reporting ◦ Ensure you follow the ODE/Perkins guidelines when reporting and asking student questions. On ODE website – search for “Follow Up” this will provide guidance, strategies and samples ◦ ODE, Office of CTE is looking for a “Found” rate at or above 90%. This will only improve state-wide Perkins indicators. Suggest using Social media to find students Facebook, MySpace, ect. ◦ The best resources are the instructors ◦ Have used FFE (Flat File Editor – Excel spreadsheet) to report in EMIS ◦ Additional references are: ODE Career-Tech web site FY11 EMIS Manual FY 2011 CTE EMIS Manual, Section 3, page 25 Fields in March Reporting Apprenticeship Related Apprenticeship Non-Related Employed Related Employed Non Related Military Related Military Non-Related Postsecondary Related Postsecondary Non-Related Status Unknown Deceased Not Reported Diploma Status Unknown Earned GED Not earned Diploma Diploma Earned Industry Certificate or Licensure Earned Incorrectly reported as a Concentrator Reporting period for students who were CTE Concentrators in any previous year ◦ and who left secondary education the prior year (including students reported the prior year with a diploma date or with withdrawal reason 47, 71, 72, 73, 74 or 75) ◦ If students reported as leaving school the prior year are found to be enrolled in an Ohio school district in the current year, they are not included in followup reporting. Two records are to be reported in the March (D) reporting period. ◦ Student CTE Industry Assessment Record (GU) The Student CTE Industry Assessment Record (GU) is reported in the Yearend (N) and March (D) reporting periods. The March (D) reporting period is the second opportunity to report CTE Industry Assessment data for CTE Concentrators who left secondary education the prior year, as some students took industry assessments or obtained results after the end of the prior school year. See the EMIS Manual, Chapter 2, for reporting instructions. Data reported in this record is used in the calculation of Technical Skill Attainment (2S1). ◦ CTE Workforce Development Follow-Up Record (GV) The CTE Workforce Development Follow-Up Record (GV) is reported in the March (D) EMIS reporting period. References ◦ FY11 EMIS Manual, Chapter 2 FY11 March (D) Reporting Period – 2/11/2011 ― 4/22/2011 FY2011 CAREER-TECHNICAL EDUCATION FOLLOW-UP LISTING AND ERROR REPORT (TXT_2011D_STU_CTE_MAR_AGG) ◦ ◦ FY2011 CAREER-TECHNICAL EDUCATION FOLLOW-UP LISTING AND ERROR REPORT TEACHER PAGE INDEX (TXT_2011D_STU_CTE_MAR_PAGE_INDEX) ◦ ◦ Index for looking up teachers in TXT_2011D_STU_CTE_MAR_AGG report Lists on which pages teachers’ names appear; and indicates where errors appear. FY2011 CAREER-TECHNICAL EDUCATION FOLLOW-UP PERFORMANCE REPORT (TXT_2011D_STU_CTE_MAR_PERFORM) ◦ ◦ A district-level report listing workforce development courses funded the prior fiscal year (FY2010). Per course, includes number of FY2010 Yearend (N) CTE Concentrators who left secondary education; CTE Concentrators who left secondary education contacted for follow-up reporting; and numbers for each follow-up status. Aggregated and disaggregated (by student subgroup) performance data. Two types of reports: A school district report for each school district that had CTE Concentrators who left secondary education the previous year (FY2010). A Career-Technical Planning District (CTPD) report for the CTPD lead district – Contains all CTPD district reports and the CTPD-wide report. CSV_2011D_STU_PERFORM ◦ ◦ ◦ A district-level comma delimited file of individual student data of CTE Concentrators who left secondary education the previous year (FY2010). File based on March (D) FY2011 Career-Technical Education Follow-Up Performance Report. CSV file may be converted to a spreadsheet for review of individual student data; student names may be added locally for ease of review. Scenario: ◦ You are working with ODE report: Career Technical Education Course Listing and Error 2011K_STU_CTE_AGG ◦ You have worked on all errors, fixed as many as you can – and now have a roadblock Example: Cannot map quarter length classes in a career academy and this is putting your instructor over hours, course under hours Have program and ODE does not have an appropriate subject code/curriculum code match Instructor certification mismatch What do I do next? ◦ Communicate with the CTE Career Field Consultant listed at the top of the AGG report, work with them on correcting the errors Communicate using email so you will have reference trail Let ODE know specific error codes Reference your CTE-26 Subject code, curriculum type, hours ◦ Overrides are only valid for one year ◦ You may have to submit an Override Request Form to the Consultant at ODE Once submitted, verify Override has been approved and monitor your CTE AGG report Information to include on Request ◦ ◦ ◦ ◦ ◦ ◦ ◦ Contact Name(s) District Name and IRN LCC and subject code Instructor Information Building Information Error code Reason/Justification for request Reference: ODE/FISCWEB report Career Technical Performance Measures The CTPD (Career Technical Planning District) Performance Rating is tied to your individual district reporting: OGT Test Scores Student Disability Conditions Student Economically Disadvantagement (Free Lunch) LEP, Migrant status Single Parent Diploma Date and Type Completion of Course Awarding Post-Secondary Credit (VT course type) ◦ Program Area of Concentration ◦ Tech Prep Completer ◦ ◦ ◦ ◦ ◦ ◦ ◦ ODE report similar to a “LRC” ◦ Local Report Card The CTPD Performance report is Career Tech’s Report Card for districts and CTPD’s as a whole Need to monitor Performance Reports as they are released from ODE to FISCWEB ◦ Reports are issued for D, G, and N reporting periods Academic Attainment ◦ Reading Language Arts ◦ Mathematics ◦ Science This information is based on the results of the OGT test results Results are provided by the vendor and loaded into DASL Need to keep in mind the Summer Graduates Found in DASL at: ◦ Home » SIS » Student » Assessment » OGT Technical Skill Attainment ◦ This information is based on the accurate reporting of CTE Technical Assessments The Student Assessment Record (GY) is required to assess any secondary student who is in the last class of a series of career technical classes. These students are considered Concentrators. Testing is typically referred to as WebXam Information for this element can be found: ◦ FY 2011 Career-Technical (CTE) Technical Assessment System Matrix ◦ FY11 EMIS Manual, Chapter 2, pgs. 135 – 141 This element is reported in DASL at: ◦ Home>>SIS>>Student>>Assessment>>CTE Student Assessment Technical Skill Attainment This information is based on the accurate reporting of CTE Technical Assessments ◦ The CTE Industry Assessment Record (GU) are industry, technical or state licensing assessments developed by industry associations. Students may take assessments during or after completion of the CTE Program. ◦ May be reported during N or D. ◦ Reference information may be found: EMIS FY11 Manual, pgs. 141 - 144 ◦ FY 2001 Career Technical Education (CTE) Technical Assessments Matrix This element is reported in DASL at: ◦ Home »SIS » Student» Assessment» CTE Industry Assessment Secondary School Completion/Student Graduation Rates ◦ This information is based on the accurate reporting of “N” and “G” EMIS reporting. Pulls directly from DASL FN Attributes and FN Graduate tab ◦ This information is also important to the JVSD for students who attend the JVSD full time. The JVSD does not report “G” data. More information can be found ◦ FY11 EMIS Manual, Chapter 2, pgs. 89 – 90 ◦ FY2011 CTE EMIS Manual, Section 3 Nontraditional Participation/Completion ◦ This information is based on accurate reporting of “N” EMIS data ◦ Information is based on: Course Master Subject Code in DASL CTE Participant and CTE Program of Concentration Area ◦ Additional Information can be found: FY 2011 Career Technical Education (CTE) Nontraditional Workforce Development Courses documentation at: Perkins IV Secondary Nontraditional CTE Program Lists Completion of Course Awarding Postsecondary Credit This information is based on the accurate reporting of the Course Master Record Pulls directly from DASL Course Master Information for this element can be found: ◦ District CTE-26 Application, Program of Study ◦ FY 2011 EMIS Manual, Chapter 3, pgs. 53 - 70 The end result is a yearly report issued by Ohio Department of Education ◦ Secondary Workforce Development Performance Report State-wide and CTPD reports ODE website: Perkins IV Secondary WFD Performance Reports ODE Website: www.ode.state.oh.us ◦ FY 2011 EMIS Manual ◦ Career Tech portal College Tech Prep Program of Study CTE Assessments, Industry Credentials CTE Assessments, Industry Credential Matrix CTE Communications CTE Newsletters, CTE Fact Sheets, CTE Publications CTE Performance, Data, and Accountability CTE EMIS Reporting, Secondary Workforce Development, Tech Prep CTE Tech Prep, Licensure CTE Forms, CTE Teacher Information ODE CTE Career Field Consultant Your CTPD Lead District ◦ Curriculum Supervisor, EMIS Coordinator Your ITC EMIS Support Department Tech Prep Consortium Post Secondary Partners Read, Read, Read – keep in the loop ◦ CTE Newsletters, ODE CTE Website, ODE, CTE Webinars, Ohio and National ACTE Newsletters & Website Questions ? ? 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