girl scouts river valleys - New Brighton Girl Scout Unit

Report
Welcome to 2015 Early Bird Registration
• River Valleys will start the webinar at 12:00 p.m.
• Please mute your phone by pressing *1 on your
telephone.
• Enter your name in the chat to record your attendance in
today’s meeting.
• Call in information
• The webinar is being recorded and will be available in
the near future on River Valleys website.
girl scouts river valleys
2015 Early Registration
girl scouts river valleys
Housekeeping
• Please put your phone on mute by pressing *1 to mute.
You may press *1 again to unmute.
• Record your attendance at the webinar by placed your
name in the chat.
• Please enter questions at any time in the chat log. We
will pause frequently throughout the webinar to respond
to questions.
• If there are more than one participant calling in from your
location, please have all participants enter their names
into the chat log.
• We will begin recording the webinar now.
girl scouts river valleys
Introductions
• Janet Gracia, VP Membership Support
Kathy Hoffman, Training Specialist
Marianne Thompson, Director of Membership Recruitment
If you are joining the webinar in progress, we will pause for a brief welcome in a few slides .
girl scouts river valleys
Dates and Incentives
Saturday, April 12 – Friday, June 6
All members who participate in Early
Bird registration will qualify for two
incentives
• A free Atlantic Puffin patch.
• A monthly River Valleys shop discount
emailed to individual members.
If you are joining the webinar in progress, we will pause for a brief welcome in a few slides .
girl scouts river valleys
Annotation Tools
girl scouts river valleys
girl scouts river valleys
girl scouts river valleys
girl scouts river valleys
Registrar Survey Results – sharing your
feedback
•
•
•
•
Registrar survey sent in early February
Survey sent to 118 registrars. 36 registrars responded.
85% of registrars are satisfied with their role
First two questions regarding most of registrar’s time and
most valuable tasks ranked the same—
– Assisting new members with registration
– Assisting current members with registration
• Examples? Please use annotation tools.
girl scouts river valleys
Please give examples of how you assist with registration:
girl scouts river valleys
Registrar Survey Results – sharing your
feedback
• Most important responsibilities were ranked as follows:
Top three:
1. Assist with troop placement and
1. Maintain a SU roster (tied)
2. Assist troops/Juliettes with registration
3. Early Bird Registration distribution
• Early Bird Patch distribution
– 67% of registrars enjoy or value their role in distribution early
bird patches
• Motivation and Other ways registrars assist
– Discount in RV shop
– Supporting new leaders
girl scouts river valleys
Give examples of how your support new leaders:
girl scouts river valleys
2015 Early Bird Registration - Goals
• 50% participation and membership completion of all girls
and volunteers in the Service Unit.
• Identify 2014 troop leadership who are not continuing in
their volunteer role during the 2015 membership year.
• Engage with families of girls in troops who are
disbanding regarding ongoing Girl Scout opportunities.
• Provide families with direct opportunities to participate in
Early Bird registration.
girl scouts river valleys
Patches
• Patches will be distributed through Service Unit
Registrars or designated Service Unit
volunteers.
• Patches will be mailed directly to Service Unit
Registrars or Service Unit Managers the week of
April 7th.
• Service Unit volunteers will receive weekly
updates starting the week of April 21st
identifying girls and volunteers who have
participated in Early Bird registration.
If you are joining the webinar in progress, we will pause for a brief welcome in a few slides .
girl scouts river valleys
River Valleys shop incentive
• All members who participate in Early Bird Registration
will be eligible to receive a monthly discount in the shop.
• The discount will be on specific featured items each
month, sent as a monthly email beginning the month
after the member registers.
• The emails will begin in May 2014 and end April 2015.
• In order to be eligible for the May discount, members
must register in April.
• The incentive will be given to individuals rather than
troops.
If you are joining the webinar in progress, we will pause for a brief welcome in a few
slides.
girl scouts river valleys
Questions?
You may unmute your phone by pressing *1 or
type your question into the chat
girl scouts river valleys
Program Theme: Atlantic Puffin
Fun Facts
 The Atlantic puffin lives in the North
Atlantic.
 The average Atlantic puffin stands about
10 inches tall and weighs about 17.5 oz.
 Atlantic puffins spend most of their lives
at sea, but return to land to form
breeding colonies during spring and
summer.
 Atlantic puffins are carnivores. Their
diet consists of small fish like herring or
sand eels.
 Puffins can carry several fish back to
their nest at a time, with an average of
10 fish per trip.
girl scouts river valleys
Volunteerism Project
• In partnership with the volunteer committee work has
been completed researching volunteer recruitment and
retention resources.
• Ensuring a smooth volunteer onboarding process for
new and existing volunteers identified as a key priority.
• Research identified a need to connect directly with
families with specific Girl Scout messages. Early Bird is
one of many opportunities to connect with families.
girl scouts river valleys
Welcome to participants joining us in progress:
• Thank you for joining the 2015 Early Bird registration
webinar.
• As a reminder please mute your phone by pressing *1.
• This webinar is being recorded and will be available on
River Valleys website in the near future.
girl scouts river valleys
2015 Early Registration Process
girl scouts river valleys
Saturday, April 12
• All registered adult members will receive an email from
River Valleys.
• Email will invite the volunteer to self identify volunteer
roles for 2015 membership year.
• After selecting volunteer roles, the adult member will be
directed to online registration.
girl scouts river valleys
Volunteer Renewal
girl scouts river valleys
Volunteer Terms and Conditions
girl scouts river valleys
Ebiz
Please note: Early Bird Registration will be the only
opportunity during the 2015 membership year for troops to
register through a troop roster and families through family
registration.
girl scouts river valleys
Online Membership Completion
• Troop leaders will be encouraged via email and by
Service Unit volunteers to register girl members while
renewing adult membership.
• Once membership is completed through ebiz volunteers
will receive a “thank you” email.
• Volunteer will receive no additional emails regarding the
Renewal process.
• Volunteer names and positions will be listed on reports
provided to Service Unit volunteers weekly.
girl scouts river valleys
Following April 12th Email
• When volunteers don’t respond to initial email, a followup will be sent April 22nd.
• Service Unit volunteers are asked to connect with troop
volunteers to encourage participation in Early Bird and
responding to email prompt and renewing membership.
• Volunteer troop leaders can contact River Valleys
Customer Care at 1.800.845.0787 to request a troop
roster renewal form.
• Service Unit volunteers can direct troop leaders to Troop
Support for help in completing the Early Bird registration
process.
girl scouts river valleys
Background Check - Renewal
• Volunteers who have not completed a background check
in prior years or have not completed a background check
in three or more years will be asked to complete the
background check online following 2015 membership
completion.
girl scouts river valleys
Orientation
• Volunteers who have not completed Orientation will be
asked to complete Orientation.
• Orientation is an online training that is approx. 10
minutes.
• River Valleys will ask all volunteers who are renewing
membership and completing the background check to retake Orientation.
• On average volunteers will complete a Background
Check and Orientation every three years.
girl scouts river valleys
Questions?
You may unmute your phone by pressing *1 or
type your question into the chat
girl scouts river valleys
Girl Membership Renewal – May 15
girl scouts river valleys
Ebiz
Please note: Early Bird Registration will be the only
opportunity during the 2015 membership year for troops to
register through a troop roster and families through family
registration.
girl scouts river valleys
Following May 15 Email
• Families who do not respond to the initial email will
receive a follow-up email May 25
• Service Unit volunteers will be notified weekly as girls
participate in Early Bird Registration.
• Service Unit volunteers will support patch distribution to
all girls who complete registration prior to June 6th.
• All families who have not participated in Early Bird
Registration will receive one final email prior to June 6th.
girl scouts river valleys
Early Registration – Focus areas for SU
Registrars
Educate and promote to
volunteers
of Early Bird timing and
process
•April 12: email to all
registered adult
members encouraging
renewal from GSRV
Support Troop Leaders in
completing troop
membership
•April 22: Volunteers
who have not
completed renewal
receive second email
from GSRV
Connect with volunteers
who have not reregistered
•April 29: All adult
members not renewed
receive third and final
email from GSRV
Submit all paper
registrations; patch
distribution, notify Service
Unit Support team of
known troops disbanding
girl scouts river valleys
Paper Registration Forms
• 2015 Paper registration forms will not be included in the SU
supplies mailed the week of April 7th.
• 2015 Paper registration forms will be available at Service
Centers, online, and by ordering from Office Max.
• Service Unit volunteers are encouraged to support volunteers
in completing membership renewal online for timely response
and Early Bird shop incentive.
• Any paper registration forms collected by the Service Unit
should be turned in immediately to ensure all members
qualify for the Early Bird monthly shop incentive.
girl scouts river valleys
Resources for Volunteers and Families
girl scouts river valleys
Early Bird Registration – next steps
• Service Unit volunteers will receive patches, paper FAQ,
and process map via mail the week of April 7th.
• Service Unit volunteers connect with current troop
leaders regarding the Early Bird timeline and benefits of
participation.
• Information including a copy of this webinar will be
available on River Valleys website; Thursday, April 3.
girl scouts river valleys
2015 Troop Catalog Development
• Service Unit Support Specialists meeting with SU
volunteers in March and April.
• Service Unit volunteers will identify opportunities for new
and existing troops within the Service Unit.
• Service Units will be provided with membership goals
and new troop goals for 2015.
girl scouts river valleys
Service Unit Troop Catalog form - sample
girl scouts river valleys
Troop Catalog view – 2014 and 2015 troops
girl scouts river valleys
What makes you excited about 2015 Early Bird?
girl scouts river valleys
Questions?
Thank You
for participating in today’s webinar and supporting
Early Bird Registration
If you have additional questions please call
customer care at 800-845-0787
girl scouts river valleys

similar documents