Employee and Visitor Access Controls Classified Visits

Report
Section Four:
Employee and Visitor Access Controls
Note: All classified markings contained within this presentation are for training purposes only.
Employee and Visitor Access Controls
Facility Access
•
•
Employees, visitors, contractors, consultants and contractors are
required to provide proof of U.S. citizenship or permanent residency
(Green card) prior to being granted unescorted access to the facility
A picture identification and one of the following documents is required:
‒
‒
‒
‒
U.S. Passport
Certificate of U.S. Citizenship (INS Form N-560 or N-561)
Certificate of Naturalization (INS Form N-550 or N-570)
Certificate of Birth Abroad issued by the Dept of State (Form FS-240 or Form
DS-1350)
‒ Original or certified copy of a birth certificate
‒ Permanent Resident Card I-551
•
The requesting {Company} host/designee is responsible for informing
their visitor/contractor of the Proof of Citizenship/Permanent
Residency requirement
–
•
See the Classified Visits and Foreign National Visits section for additional
requirements
If acceptable documentation has not been received prior to the visit or
commencement of work, access privileges may be significantly
restricted or facility access will be altogether denied
Employee and Visitor Access Controls
Identification Badges
•
The {Company} Identification Badge indicates the level
of an individual’s DoD security clearance (if any)
– Color-coded to designate your clearance level
– Verify authorized access of those entering the facility behind you
– Your badge must be worn at all times above the waist (and visible)
while on the premises
– Everyone must prox their badge prior to entering the facility (No
tailgating)
– Stop and question employees/visitors who are not wearing a
identification badge, or contact Security
• No one is exempt from wearing a badge at any time while in the building
– Your badge shall only be used as {Company} identification only
– Remove your badge and store it in a secure location when you leave
the property
– Report any loss, forgotten or damaged identification badges
immediately to the Security Department
• A temporary or replacement badge will be provided
• Lost badges will be immediately deactivated
Employee and Visitor Access Controls
Identification Badges
The badges below represent the different types of badges in use
here at {Company and location}:
Company name
and/or Logo
Employee
Name
Company name
and/or Logo
TEMPORARY OR VISITOR
DAY VISITOR
NO ESCORT REQUIRED
Contractor
Name
CONTRACTOR
ESCORT OR NO ESCORT REQUIRED
If individual has an “interim”, it must be
indicated on the badge.
Company name
and/or Logo
Company name
and/or Logo
Name
Company name
and/or Logo
Employee
Name
UNCLEARED EMPLOYEE
Company name
and/or Logo
Country
Flag
FOREIGN NATIONAL
ESCORT REQUIRED
Employee and Visitor Access Controls
Classified Visits - Incoming
•
Cleared Visitors
– Pre-register and provide advance notice to the Security
Department of the anticipated visitors
– Security Administrator or designee will verify receipt and
level of accesses
– Escorts must
 Appropriately sanitize (as necessary) the area to be visited prior
to allowing entrance
 If visiting Secure Areas, the escort must sign visitors in and out
of the visitors log, if used
 Ensure all visitors are only allowed access to areas and
information consistent with their level of access and need-toknow
 If applicable, ensure all visitor badges are returned at the end of
the visit
Employee and Visitor Access Controls
Classified Visits – Incoming (cont.)
•
Uncleared Visitors
– Pre-register and provide advance notice to the Security
Department of the anticipated visitors
– Security Administrator or designee will verify need for access
– Escorts must
 Be knowledgeable of the visitor’s need for access (i.e., maintenance,
etc.)
 Sanitize the visit path and destination prior to allowing entrance
 If visiting secure areas, the escort must
o Sign visitors in and out of the visitors log
o Notify staff in the area that an unclassified visitor is in the area
 Only share information that is on the public domain
 Maintain shoulder-to-shoulder escort for the entire visit
 If applicable, ensure all visitor badges are returned at the end of the
visit
Employee and Visitor Access Controls
Classified Visits – Outgoing
•
{Company} personnel who need to visit other facilities within the
U.S. for official classified business must
–
•
•
Submit a Request for Classified Visit electronic form to the Security
Department at least five days prior to the visit

This must be completed for all classified visits

The Technical POC and Security POC cannot be the same, must be active
employees, and subcontractors cannot be listed as a POC
‒
Non contractual and special meetings/conferences require the
endorsement of the Contracting Officer – requires additional lead time
‒
If your VAR is submitted less than 48 hours prior to the visit, the requestor
must contact the Security Department
‒
Notifications pertaining to the visit will be handled via email only
Employees are not authorized to hand-carry their Visit Authorization
Letter (VAL) to the facility being visited
‒
Coordination of classified visits are handled by the Security Department
‒
The acceptance of the visit is at the discretion of the facility
A 45-day lead time is required for all classified visits to foreign
countries
Employee and Visitor Access Controls
Foreign Nationals
•
Foreign National visitors include anyone that is not a U.S. citizen or
any individual representing or working for a foreign corporation,
agency or division of a foreign government (Including U.S. citizens)
– If the visitor is a Permanent Resident
 The Individual must provide the permanent card for verification
 The requestor must annotate that the visitor is a permanent resident on the
visit request
•
Foreign national visits must be approved prior to arrival by the
Security Department and appropriate management
•
Additional requirements
–
10-day lead time for unsponsored visits
–
45-day lead time for sponsored visits (representing Government
agency)
–
Lobby and cafeteria visits must be approved prior to visit
–
Pre-register visitors
Employee and Visitor Access Controls
Foreign Nationals (cont.)
•
Prior to the visit, escorts must
–
Be aware of their Foreign National Escort Responsibilities and
{Company} Technology Control Plan
–
Inform the visitor of their requirement to comply with the procedures
within the Technology Control Plan
–
Ensure that the visitor does not gain access to any unauthorized
Classified/Controlled Unclassified/Personally Identifiable information or
technology
–

All information shared must be in the public domain

Access to any Information Systems or Networks is prohibited

If the visitor requires the use of a personal/{Company} owned laptop, Security
Department approval is required
Use the most direct route to destination must be taken (no tours)

–
•
Avoid any rooms where classified processing is occurring
Maintain Shoulder–to–shoulder escort at all times
Escorting duties can only be transferred to another cleared
employee who has signed and read the foreign national escorting
responsibilities briefing

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