Background Check Procedures

Report
Background Check Procedures
AN INTRODUCTION TO NEW PROCEDURES TAKING EFFECT ON NOVEMBER 5TH 2013
What we’ll be discussing today:

Changes in Fingerprinting

Changes in Processing

Changes in Fees

Changes in Forms

Please hold any questions for the Q&A section of the presentation
Fingerprinting
WHAT IS CHANGING?
Changes in Fingerprinting

The New Mexico Department of Public Safety has partnered with 3M
Cogent to make background check processing easier and more
convenient for our applicants, facilities and employees.

Beginning November 5th, all fingerprinting will be completed
electronically. This means that we will no longer be accepting fingerprint
cards.

If we receive applications with fingerprint cards that are postmarked after
October 25th, 2013, we will return these applications.

If you have applicants that are going to be printed after October 25th, we
recommend having them wait until the November 5th implementation of
the electronic fingerprinting service.
Background Check
Processing
WHAT IS CHANGING?
Changes in
Processing
To begin the
application process,
every new applicant
will need to register for
fingerprinting at
www.cogentid.com
From this screen, click
on the New Mexico
button.
Changes in
Processing
Applicants will then
need to click on this
link to fill out the online
registration form.
Changes in Processing


The online registration form is going to ask the applicant for all the
information that use to be on the fingerprint cards. It is very important to
provide:

Our ORI number: NM920120Z. By providing this number, the applicant’s
background information is sent directly to us.

A valid mailing address. If there are any issues with the fingerprints, 3M Cogent
will send a letter to the applicant informing them that they will need to be
reprinted.
This is also when the applicant will provide payment, which we’ll discuss
more in a moment.
Changes in
Processing
The online registration
form will look similar to
this.
Mandatory Fields are in
yellow:
•
•
•
Payment Type
Reason Fingerprinted
ORI
Changes in
Processing
After registration is
complete, the
applicant will be given
a registration number.
They will need to
provide this registration
number at the
fingerprinting facility.
This number can be
printed by clicking on
this link.
Changes in
Processing
Here is a sample.
Changes in
Processing
Once registration is
complete, the
applicant can locate
an electronic
fingerprinting location.
Changes in
Processing
Once registration is
complete, the
applicant can locate
an electronic
fingerprinting location.
Changes in Processing

There is no appointment needed for fingerprinting.

At the electronic fingerprinting location, the applicant will need to
provide:

The registration number they received during registration.

A valid form of identification, usually a driver’s license.
Changes in Processing

After the applicant has been
fingerprinted, a fingerprint submission
receipt must be printed.

This receipt will be sent to us in lieu of
the fingerprint cards.
Changes in Processing

After the applicant has been
fingerprinted, a fingerprint submission
receipt can be printed.

This receipt will be sent to us in lieu of
the fingerprint cards.
Changes in Processing

What if the applicant does not have internet?

Applicants can also register by calling 877-996-6277.

They will still need our ORI number: NM920120Z

If the applicant is unable to print the Fingerprint Submission Receipt, it is vital
that they provide their registration number on their application.

We’ll be looking at our updated forms in a moment.
On a side note:


If you are interested, you can:

Become a fingerprinting location for
free. However, your location will be
open to the general public.

Purchase the fingerprinting equipment.
You can find more information about
this on www.cogentid.com
Fees
WHAT IS CHANGING?
Changes in Fees

The fee for fingerprinting and the cost of the background checks are now
combined: $44.

There are two ways to pay:

Online or over the phone during fingerprinting registration by credit card

At the time of fingerprinting by money order

Money orders must be made out 3M Cogent
Changes in Fees


3M Cogent offers accounts for
facilities that pay for their employees
background checks.

Billing accounts are reserved for
facilities processing over 100
applications a month.

Escrow accounts allow you to pay in
advance, then charge the account.
If you have an account, you will have
to be present while the applicant
registers for fingerprinting.
Forms
LICENSED HOMES AND FACILITIES
Employer
Statement
All of the fields must be
completed before the form is
sent to the background check
unit.
Employer
Statement
This section must be completed
reflecting both the mailing
address for the clearance letter,
as well as the physical location
where the applicant will be
providing service.
Employer
Statement
This field will contain the printed
name of the employer
representative.
Employer
Statement
This field will contain the printed
name of the applicant.
Employer
Statement
This section will be filled out just
like the previous versions of the
form. A representative of the
employer must sign and date
the form.
Please only provide valid
phone numbers!
Applicant Written Statement
Applicant Written Statement
Applicant Written Statement
Applicant Written Statement
Applicant Written Statement
Applicant Written Statement
Forms
REGISTERED HOMES
Application for
Background
Check
There have been
several changes made
to the Application for
Background Check.
Application for
Background
Check
The formatting has
changed slightly, but it
is the same information
that is being
requested. Notice the
check boxes added for
convenience.
Application for
Background
Check
The most important
field on the application
is the Registration
Number. This number is
obtaining during
fingerprint registration
and it will help the
background check unit
link the application to
the fingerprint results.
Q&A
ANY QUESTIONS?

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