MCCA-PPT-LstRvsd-122412 - Missouri Community College

Report
Missouri Community Colleges &
Trade Adjustment Assistance (TAA):
A Partnership for Success
Alisa Nance, Workforce Development Specialist
1
The Purpose of Trade Act
To help Trade affected workers find “suitable employment”.
Suitable Employment:
Equal or higher skills level than at Trade
affected employer;
Wage at 80% of wage received at Trade
affected employer; and
Full-time, long-term duration.
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Six Training Approval Criteria
1) There is no suitable
employment available for
an adversely affected
worker
2) Worker would benefit
from appropriate training.
(Client would obtain skills to be
job ready upon training
completion.)
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Six Training Approval Criteria
3) There is reasonable expectation of employment
following training completion.
Based on Labor Market Information (LMI) , client will be able to obtain
“suitable employment” in training related field.
Missouri Economic Research and Information Center (MERIC)
http://apps.oseda.missouri.edu/MOWorkKeys/Default.aspx
O*Net Resource Center (http://www.onetcenter.org)
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Six Training Approval Criteria
4)
Training is reasonably available
to the worker from either
governmental or private
sources.

Available training is suitable

Within a client’s commuting
area is priority.
“Commuting area” =
expected travel to and from
training on a daily basis. In
MO, it is considered 50
miles or less one-way.
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Six Training Approval Criteria
Verify training facility
/ program is approved
on the Missouri
Education and Career
Hotlink (MECH) OR
seek approval from
the DWD Trade Act
Coordinator.
https://jobs.mo.gov/mcs/mech
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Six Approval Criteria
5) The worker is qualified to undertake and complete training.
Previous experience, current skills, assessments, etc., used to determine client is mentally
and physically capable to complete training program. TABE & WorkKeys may be used.
Client may be required to provide a financial support statement.
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Skills Assessment
Information from schools about program expectations from
homework / projects, technology use, etc. is greatly appreciated
to better prepare client before training program begins.
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Six Approval Criteria
6) Such training is suitable for the worker and
available at a reasonable cost.
Career Center Trade staff must compare similar or like training
and determine which training program, that will lead to
“suitable employment”, is available at the most reasonable cost.
First priority must be given to public training facilities
rather than proprietary schools.
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Trade Act Individual Certification & Training Agreement
(AKA “TRA-6” Form)
Completed by the school. Includes overall costs and length of training.
May be asked to complete more than one for comparison.
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“TRA-6” Form
 Once signed by the training official’s representative and
Career Center’s representative, it is considered an agreement:
– For the training facility to provide training to the client;
and
– For DWD to pay for training with Trade Act funds, along
with other funding sources noted.
 TRA-6 forms must be amended anytime there is a change in
the program including costs, length, breaks, etc.
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“TRA-6” Form
Trade Act version & Trainee ID completed by Career Center Trade staff.
If not already completed, please enter client’s Name, Social Security Number
and Address. The Trade Rep is responsible for completing Petition Number .
 E-Mailed TRA-6 WILL NOT CONTAIN SSN.
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“TRA-6” Form
 Enter Training Facility Name and Address.
 Enter Title of Training Course.
Please be sure to identify MoHealthWINs training programs for
Career Center Trade Rep tracking.
Example:
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“TRA-6 Form”
 Enter Training Beginning & Ending Dates.
 Enter Total Weeks in Enrollment Period.
Non-payable breaks do not count towards the maximum length of training. Trade reps
are responsible for deducting any non-payable breaks from the number of weeks
provided. – Non-payable breaks in training are breaks that are 30 day or longer in length
(Do not count weekends or holidays).
A breakdown of what classes are taken when helps Career Center
staff count weeks actually in training!
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“TRA-6” Form
 Enter the Daily Class Schedule.
– Time of the client’s classes. If classes differ per day, you may enter an
estimate and attach the client’s estimated schedule.
Mark either Part-time or Full-time Student.
Trade 2002 requires full-time attendance.
Clients attending training under Trade 2009 or 2011 may attend part-time
but will not be eligible for TRA weekly benefits.
 Please stress attending full time to complete ASAP!
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Completing the TRA-6 Form
 Enter Number of Hours Per Week.
– Amount of clock hours client is scheduled to attend class each week.
– If classes differ per week or semester, you may enter an estimate and
attach the client’s estimated schedule.
 Enter the Total Instruction/Credit Hours.
– Amount of credit or instructional hours client will receive if they complete the
training program.
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“TRA-6” Form
 Enter the Vacation Schedule.
– Breaks in between semesters including spring and/or summer breaks.
– May enter “See attached” and attach copy of school’s vacation and
holiday calendar.
 Enter the Holiday Schedule.
– Days of non-attendance due to a holiday including
Christmas, 4th of July, etc.
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“TRA-6” Form
• Enter Description of and Type of Training.
– Similar information that can be found within the school’s course catalog.
– May enter “See attached” and attach a copy of the school’s course catalog
program information.
 Mark all appropriate Remediation, Prerequisite, and Skills
(Occupational) Training fields.
– There are different types of TRA. Under Trade 2002 and 2009, a client may
qualify for Remedial TRA if they attend remedial and/or pre-requisite training.
– Used to determine eligibility for TRA and are data items captured on Trade Act
Participation Report (TAPR).
Each entry has purpose - usually relates to weekly benefits.
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“TRA-6” Form
 Enter all associated costs for training in the Cost of Proposed
Training including Tuition & Fees, Books & Expendable
Supplies, and Other (tools, equipment, uniforms, etc.).
– If you complete an electronic version of the form, the Total field will autocalculate. Otherwise, please enter the Total cost of training.
Later, If costs need amended, write the difference, + or 19
“TRA-6” Form
Items included in Other funding field can be included in this field.
This field should also be used to identify MoHealthWINs (MHW)
training programs for Career Center Trade Rep tracking. MHW
costs can also be listed in this field.
– Example:
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Completing the TRA-6 Form
This portion of TRA-6 is completed
by Career Center Trade Representative.
NOTE: Trade is primary fund. PELL is
used last. Timely scholarships used
before PELL.
 The designated training facility representative must sign and
date and include phone number.
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Completing the TRA-6 Form
 Career Center Trade rep must also sign and date and enter
appropriate Career Center location.
 The school will later get a copy of this to confirm Trade
funding.
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Completing the TRA-6 Form
 Training facility is required to provide a billing plan. This
should include a breakdown of all training costs and
anticipated invoice schedule.
– The billing plan can get documented on back of TRA-6 or
school can attach any relevant documentation.
23
Revised TRA-6 , 2nd page added
12/2012 for Trade Act 2011
Clients in Trade Act 2011
funded training must meet
Two Benchmarks:
1. The client must maintain
satisfactory academic
standing
2. The client’s scheduled
training end date must ne
within the timeframe
identified in the approved
training plan (shown on
the client’sTRA-6)
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Revised TRA-6 , 2nd page added 12/2012
for Trade Act 2011
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Revised TRA-6 , 2nd page added 12/2012
for Trade Act 2011
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Revised TRA-6 , 2nd page added 12/2012
for Trade Act 2011
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Invoice Criteria
 Training facilities must send Trade training-related
invoices to Trade rep at designated Career Center.
 Invoices must be addressed to DWD.
 Invoices or an accompanying letter requesting
payment must be printed on the school’s letterhead.
DWD is tax exempt.
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Books/Supplies
 Trade only pays for required items that all students attending the
training program must purchase.
 Trade does not cover book bags, computers/laptops.
 Trade does not cover guns but will pay for ammunition (for police
academy training).
 Trade will cover the costs of basic supplies including pens, pencils,
paper, notebooks, books, etc.
 Unless the client is attending computer-related training that
requires a specific computer software, Trade will not pay for
software.
 Trade will cover the costs of one (1) average priced USB drive
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Invoice Criteria
• Trade will cover the
costs of shipping &
handling only in cases
in which the client
does not have access
to a school sponsored
book store.
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 Example of letter sent to
school confirming client is
Trade-funded.
Also included:
 TRA-6 copy that is now
signed and dated at the
bottom by the career
center representative
confirming Trade funding.
 Termination Report
 “22” form example and
directions.
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 Termination Report to be
completed by the school and returned
to the career center if the client
• never started school,
• did not achieve training objective,
• or completed training.
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Weekly “22” Form
Student/client may receive Weekly
“22” forms to present to school at
end of each week.
Purpose:
To document information needed to
receive weekly TRA benefits &/or
document attendance, progress,
and funding information.
Not all Trade-funded students will
present this form.
 School’s responsibility is on page
2, questions 13-16 and writing
school name, signing and dating.
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Weekly “22” Form, Page 2, School Section
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Questions for a Smooth Transition
Who is the best school staff person to receive final TRA-6, termination report
and 22 directions?
How is 3rd Party Billing handled? Does student mark 3rd party billing on online
enrollment?
What are withdrawal deadline dates?
Any procedure needed to prevent auto-dropped classes?
How are supplies purchased at bookstore? (voucher, account #, etc.) What are
bookstore &/or book return policies?
May student make more than one supply purchase during a semester or term?
Is bookstore aware of Trade-approved items for purchase?
Is a procedure needed to confirm continuation of Trade students each
semester?
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Shared Goal
Community Colleges and Trade Staff want
clients /students to succeed.
Working together makes that happen.
Thank you for your time and dedication to
help students succeed and for supporting
Trade Act clients.
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DWD Central Office Trade Staff
Myrna Andres – DWD Trade Act Coordinator
[email protected]
Myra Huhmann
[email protected]
Latonja Gorman
[email protected]
Deb Painter
* Processes TRA-6 forms
[email protected]
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