BRC GSFS Reporting – A Fresh Start

Report
BRC GSFS Reporting – A Fresh Start
Siarl Siviyer Dixon
17 Sept 2013
Quick Question
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A BRC Food audit is about 60 pages long and
contains thousands of words of text.
In an ideal world, which elements would need to be
checked each and every time?
BRC Reports – Is There A Problem?
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A history of feedback? Maybe this was insufficient.
Recent feedback from stakeholders:
UK – negative
Clients – negative
Personal experience – negative
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Is it a total disaster? No.
Does it need urgent attention? Yes.
Where are the problems?
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Scopes and exclusions
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Actual example of an exclusion: “Processing of snow crab, ground
fish and pelagic products, (squid, caplin mackerel V isually distinct
product”
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Dates
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Actual example: 21/1/13 in an xml field
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Content
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Actual example: referencing a site in Calgary in a Montreal report
(copy and paste?)
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And so on…..
NB – I know the format is a real pain to write up
Key requests from stakeholders
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We need to improve the following according to the BRC
Directory administrators:
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write dates using format yyyy-mm-dd in xml fields
complete all fields (first few pages)
do not delete any merge fields
do not remove any rows
do not add additional spaces before/after clauses, times, etc.
for initial audit reports, the previous audit date is “select a date”
seasonal operations should include statement “This is a seasonal operation” under Section 4
“Company Description” to maintain re-audit dates
Use Guideline on limit of characters allowed for each field
One clause number per NC box
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We need to improve the following according to reviewers:
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Sufficient content to show compliance against as many clauses as possible
Detailed descriptions to satisfy high risk / high care / low risk clauses and guidance
Properly formatted product safety rationales
Properly written NCs and good root cause analysis
Proper identification of product claims (e.g. organic, kosher etc)
Where is the guidance?
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Example reports (2 available – the BRC version
(F003) and GH’s version) – imperfect, we know
F001: Guidance on completion of the audit report
F048: Understanding High Risk and High Care
BRC026: Understanding Root Cause Analysis &
F004: Guidance on Review of CARs
F033: Guideline for defining wording of scope
F050: Understanding Product Safety Rationale
F042: Position Statements For Issue 6
This is not exhaustive – you are expected to keep yourselves appraised.
You are also expected to glean these documents from the internet
yourselves.
What next?
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SSD to be signed off ASAP as report reviewer
SSD to identify other report reviewers (both F/T
and contractual)
“An imperfect world” – therefore there will NOT be
a “zero tolerance” approach nor a “blame culture”
However, we will protect our reputation vigorously
Updates from monthly conference calls held with
the scheme owners at SAI UK will be provided
Questions?
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Any questions? (For those watching the recording
please CALL SSD with questions, no email
conversations please)
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Auditors have 2 weeks to review this presentation
and associated paperwork
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Please sign the electronic agreement at:
Qmidirect.com / my profile / electronic agreements
/ training

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