Cataloging Sound Recordings in RDA - SEMLA

Cataloging Sound Recordings in
A pre-conference workshop for
October 10, 2013
Nashville, Tennessee
• Information
– Quick introduction to RDA
– Sound recording formats introduction
– When to input a new record
– Preferred sources of information
– Description
– Showing relationships
• Work on your own original record
• Based on the FRBR hierarchy of works,
expressions, manifestations, and items.
• Work – Intellectual product
• Expression – Physical realization
• Manifestation – A particular embodiment of
an expression
• Item – A single physical instance of a
Definitions from
WEMI for sound recordings
• Work: Gubaidulina, Sofia, 1931- Sonatas,
double bass, piano.
• Expression: . . . as performed by Daniele
Roccato (bass) and Fabrizio Ottaviucci (piano)
• Manifestation: . . . and recorded on the CD In
croce (Mainz, Germany : Wergo, 2013)
• Item: . . . FSU MUS CD 23726 (bar code
Attributes & Relationships
• All Works, Expressions, Manifestations, and
Items are Entities in RDA.
• Each entity can have attributes and also
relationships with other entities (such as
persons, families and corporate bodies.)
• Attributes – Basically, descriptive elements
• Relationships – Can, and do, exist between
various levels of the hierarchy.
New Terminology
• Carrier – The physical medium in which data,
sound, images, are stored.
• Creator – Author, composer, etc.
• Authorized Access Point – Heading, added
• AAP for Creator – Main entry
• Preferred title – Uniform title
• Audio disc – Sound disc
Sound Recordings
Compact Discs
• 4 ¾ inches in diameter
• Digital
LP Records
33 1/3 rpm
10-12” diameter
Analog electrical storage
Lateral or combined cutting
Tape Formats
Popular from the mid-1970s to
• First used in 1930s
• Some use today.
Streaming Audio
• “Streaming media are video or audio
transmitted over a network that can be played
immediately, with no need to download an
entire file before playback.” – OLAC Best
Practices for Cataloging Streaming Media
• Common file types: Windows Media (.wma,
.wax), MP3 (.mp3), Windows audio file (.wav),
MIDI (.midi), Music CD playback (.cda)
Other Sound Media You May
78 rpm discs
Transcription discs
Wire recordings
Cylinders (wax or shellac)
8-track tape cartridges
DATs (Digital Audio Tapes)
Getting Started
When to input a new record
Different sound format (CD vs. LP)
Different year of publication
Different publisher name
Different content (more or less selections)
Different edition statements
DO NOT input a new record
• Packaging is new, but content remains the
• Distribution dates differ.
• A new date is listed for the packaging
• Absence or presence of a publisher number
• Absence or presence of multiple publishers,
distributors, etc. as long as one on the
resource matches one on the record
Look at the resource
• A sound recording doesn’t have a title page,
so you’ll need to look at everything that
comes with or on the item.
• Search the OCLC database.
– Number searches, such as UPC or publisher
number can be the most efficient
– Name-title search, qualified by format and date
• If you can’t find a match, it’s time for a new
Sample record (Classical CD)
Classical CD, pt. 2
Classical CD, pt. 3
Sample Record (“Popular” CD)
“Popular” CD, pt. 2
One more!
Preferred source of information
• 1st choice: Disc surface or label
• 2nd choice: Embedded metadata in textual
form that contains a title. (Not common in
• 3rd choice: A container or accompanying
material (spine, insert, etc.) “Give preference
to sources in which the information is formally
Source of Information
Statement of responsibility
• New terminology: “Creator,” not
• Do not give list a performer as a creator in the
100 field unless he/she has actually composed
the music.
“Take what you see.”
• Transcribe misspellings as seen on the
preferred source, without a [sic.]
• Give correct form of title in 246.
• Give corrected form of other information in
500 notes.
• Capitalization can be either transcribed as
seen – or not, depending on local practice.
• Do not use abbreviations except on certain
cases (units of measure, op., no., thematic
index numbers, voice ranges)
Other titles
• 246
– Parallel title
– Other form of title
– Spine title
– Title from insert
• 740 – Uncontrolled analytic title entries.
Edition and Series Statements
• Is it an edition or a series? Or neither?
• Take edition statement from the source of
information (i.e. disc).
• Series statement can be taken from any of the
sources of information.
• Record “series-like” and “edition-like”
statements in a quoted 500 note.
Numbers & Codes
Fixed fields (selected)
Fixed Fields
• Type -- j (music), I (nonmusic)
• Lang – Sung or spoken
• AccM – See MARC
standards for common
• Desc – i
• Fmus – n
• DtSt
s -- single date
r -- Reprint/Original
p -- Distribution/Production
q – Questionable date (range)
• You will only need to use a 006 if you need to
record information about accompanying
material in a different format (i.e.
accompanying video, etc.)
007: Physical Description
• $a Category of material – s (sound recording)
• $b Specific material designation – d (disc), s
(Sound cassette), t (tape reel)
• $d Speed – f (CDs), b (33-1/3 LPs), l (standard
cassettes), various codes for RTR tapes
• $e Configuration of playback channels – m
(mono), s (stereo)
• $f Groove width/pitch – m (microgroove: for
LPs), n (Not applicable – for CDs and tapes)
• $g dimensions – g (4-3/4” – for CDs), e (12”
for standard LPs), j (cassettes)
• $h tape width – l (1/8” – cassettes), m (1/4” –
most RTR tapes)
• $i tape configuration – a (full track), b (half
track), c (quarter track – most cassettes)
007 (cont.)
• $j Kind of disc, cylinder or tape – a (master tape), i
(instantaneous), m (mass-produced)
• $k kind of material – m (plastic with metal – CDs), p
(plastic – LPs), s (shellac – 78s)
• $l kind of cutting – l (lateral or combined cutting –
most LPs)
• $m special playback characteristics – e (digital
• $n Capture and storage techniques – d (digital), e
007 (cont.)
• For all subfields:
n – not applicable
u – unknown
z – other (what you have not listed as a choice)
A typical “standard” 007 for a CD:
$a s $b d $d f $e u $f n $g g $h n $i n $k m $l n $m e $n u
02x fields: Identifiers of
• 020 – ISBN (not common on CDs)
• 024 – Other standard identifier
– 1 (UPC)
– 3 (EAN)
• 028 – Publisher number
Date/Time & Place of Capture
• 518
– $a Free-text description of time and place of
– $d Date/time of event (May be controlled or
uncontrolled format.)
– $p Place of event (May be controlled or
– $o other event information
– May be repeated if necessary.
– Enter dates in the format YEAR MONTH DATE.
518 $o Recorded $d 2004.
518 $o Recorded at $ p Eolia Studios, Athens, Greece.
518 $o First two works recorded $d 2012 January 28, $p Teatro
Filippo Marchetti, Pitocco, Bayan.
518 $o Remainder recorded $d 2009 May 22, $p Chiesa di s.
Maria in Valle Proclaneta, Rosciolo L’Aquilla, Italy.
Date/Time & place of Capture: 033
• 033: From MLA Best Practices document: “If
feasible, also record place and/or date of
capture in a 033 field.”
• $a formatted date/time
• $b Geographic classification area code.
• $c Geographic classification subarea code.
NEW SLIDE: 040 Field
• Two new subfields for the 040:
• $b language of cataloging (use eng)
Should be pre-populated in Connexion.
• $e Descriptive convention (use rda)
– You will need to manually add this subfield (at
least for now.)
– Add immediately after the $b.
040 $a FMZ $b eng $e rda $c FMZ
• Fixed field Lang
– For purely instrumental music, use code zxx.
– For instances of multiple languages, use mul.
• 041
• 546
• Additional information can be added in 500
notes field.
Production, Publication,
Distribution: 264 field
264:_0: Production
264:_1: Publication
264:_2: Distribution
264:_3: Manufacture
264:_4: Copyright notice date. (Use © symbol
The Cascading Vortex
264 1 [Place of publication not identified] : $b [publisher not
identified, $c [date of publication not identified].
264 2 [Place of distribution not identified] : $b [distributer not
identified, $c [date of distribution not identified].
264 3 [Place of manufacture not identified] : $b [manufacturer
not identified, $c [date of manufacture not identified].
264 4 $c ©2013.
• Record date of publication from same source
as title proper. It is not always the same as
the copyright date!
• Record the latest copyright date from any
source, but prefer the ℗ date over the ©date
for recordings.
• Estimated dates can still be put in square
CD: 300 $a audio disc :$b digital ; $c 4 ¾ in.
LP: 300 $a audio disc : $b analog ; $c 12 in.
Content, Media, Carrier Type
• Replaces the GMD
– 336 Content type
• recorded music
• recorded text
– 337 Media Type
• audio
– 338 Carrier Type
• Audio disc, cassette, reel,
Use the handy Connexion
• 344 – Sound characteristics
• 347 – Digital file characteristics
• Performers, conductors, etc. to you and me. 
• Encoded in 508 (production/technical credits)
and 511 (participant/performer) fields.
System Details
• Useful for the less-common variants such as SACD
and Hybrid DVD/CDs.
• Encoded in the 538 fields as well as 300 and 347.
NEW SLIDE: Subject Headings
• There have been no changes to subject
headings in RDA (so far.)
• Add as many as necessary to reflect the pieces
represented on the recording.
• Look for a new Form/Genre Thesaurus coming
People, corporate bodies, families
• 1xx, 7xx fields.
• Composers, performers, conductors,
performing ensembles, arrangers, etc.
Relationships in our Example
Sofia Gubaidulina is the creator of the work
[Sonatas, double bass & piano].
-- (She is also a contributor, as an arranger of
music for the work In croce.)
Fabrizio Ottaviucci is a performer.
The recording contains the works [Sonatas,
double bass & piano] and Pantomima.
It also contains the expressions In croce and
[Preludes, cello], which are arrangements.
Relationship Designators
“A designator that indicates the nature of the
relationship between entities represented by
authorized access points, descriptions, and/or
identifiers.” – RDA Toolkit glossary
Relationship Designators for
• 1xx, 7xx $e
• Persons, families, and corporate bodies
associated with an expression. Some of these
are familiar:
– Performer (singer, instrumentalist, conductor,
– Editor
– Arranger of music
Relationship Designators for
– Recording engineer -- contributing to an expression of a work
by supervising the technical aspects of a sound or video recording
– Recordist -- contributing to an expression of a work by using a
recording device to capture sound and/or video during a recording
session, including field recordings of natural sounds, folkloric events,
music, etc.
– Composer (expression) -- A person, family, or corporate body
contributing to an expression by adding music to a work that originally
lacked it, by composing new music to substitute for the original music,
or by composing new music to supplement the existing music.
* Definitions from RDA Toolkit
700 fields for contributors
Added Authorized Access Points
Formerly known as “added (analytic) entries”
Another example
Now practice creating your own
Some helpful resources
MLA’s Training Materials from the February 2013 Preconference:
MLA Best Practices for Music Cataloging in RDA document (pdf):
RDA Toolkit:
Library of Congress RDA Training Materials:
Sample RDA Records from Library of Congress:
MARC Fields Information:
Codes and Controlled Vocabularies Lists:
MARC mirror sites
(MARC21 docs)
(standards documentation)
Thank you
Now go forth and catalog!
• Sarah Hess Cohen – Florida State University
([email protected])
• Sonia Archer-Capuzzo – University of North
([email protected])
Many thanks to my FSU colleague Keith Knop,
who created many of the catalog record
Say hi to Keith at the conference, or give him a
buzz at [email protected]!

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