Cataloging Sound Recordings in RDA - SEMLA

Report
Cataloging Sound Recordings in
RDA
A pre-conference workshop for
SEMLA
October 10, 2013
Nashville, Tennessee
Agenda
• Information
– Quick introduction to RDA
– Sound recording formats introduction
– When to input a new record
– Preferred sources of information
– Description
– Showing relationships
• Work on your own original record
RDA: JUST THE
(VERY)
BASICS
• Based on the FRBR hierarchy of works,
expressions, manifestations, and items.
• Work – Intellectual product
• Expression – Physical realization
• Manifestation – A particular embodiment of
an expression
• Item – A single physical instance of a
manifestation.
Definitions from
http://rdabasics.com/2012/08/24/theoreticalfoundations/
WEMI for sound recordings
• Work: Gubaidulina, Sofia, 1931- Sonatas,
double bass, piano.
• Expression: . . . as performed by Daniele
Roccato (bass) and Fabrizio Ottaviucci (piano)
• Manifestation: . . . and recorded on the CD In
croce (Mainz, Germany : Wergo, 2013)
• Item: . . . FSU MUS CD 23726 (bar code
31254800502946)
Attributes & Relationships
• All Works, Expressions, Manifestations, and
Items are Entities in RDA.
• Each entity can have attributes and also
relationships with other entities (such as
persons, families and corporate bodies.)
• Attributes – Basically, descriptive elements
• Relationships – Can, and do, exist between
various levels of the hierarchy.
New Terminology
• Carrier – The physical medium in which data,
sound, images, are stored.
• Creator – Author, composer, etc.
• Authorized Access Point – Heading, added
entry
• AAP for Creator – Main entry
• Preferred title – Uniform title
• Audio disc – Sound disc
Sound Recordings
Compact Discs
• 4 ¾ inches in diameter
• Digital
LP Records
•
•
•
•
•
•
33 1/3 rpm
Analog
10-12” diameter
Microgroove
Analog electrical storage
Lateral or combined cutting
Tape Formats
Cassette
Popular from the mid-1970s to
mid-1990s
Reel-to-Reel
• First used in 1930s
• Some use today.
Streaming Audio
• “Streaming media are video or audio
transmitted over a network that can be played
immediately, with no need to download an
entire file before playback.” – OLAC Best
Practices for Cataloging Streaming Media
(2009)
• Common file types: Windows Media (.wma,
.wax), MP3 (.mp3), Windows audio file (.wav),
MIDI (.midi), Music CD playback (.cda)
Other Sound Media You May
Encounter
•
•
•
•
•
•
•
78 rpm discs
Transcription discs
Wire recordings
Cylinders (wax or shellac)
Mini-discs
8-track tape cartridges
DATs (Digital Audio Tapes)
Getting Started
When to input a new record
•
•
•
•
•
Different sound format (CD vs. LP)
Different year of publication
Different publisher name
Different content (more or less selections)
Different edition statements
DO NOT input a new record
• Packaging is new, but content remains the
same.
• Distribution dates differ.
• A new date is listed for the packaging
• Absence or presence of a publisher number
• Absence or presence of multiple publishers,
distributors, etc. as long as one on the
resource matches one on the record
Look at the resource
• A sound recording doesn’t have a title page,
so you’ll need to look at everything that
comes with or on the item.
• Search the OCLC database.
– Number searches, such as UPC or publisher
number can be the most efficient
– Name-title search, qualified by format and date
• If you can’t find a match, it’s time for a new
record!
Sample record (Classical CD)
Classical CD, pt. 2
Classical CD, pt. 3
Sample Record (“Popular” CD)
“Popular” CD, pt. 2
One more!
Description
Preferred source of information
• 1st choice: Disc surface or label
• 2nd choice: Embedded metadata in textual
form that contains a title. (Not common in
CDs)
• 3rd choice: A container or accompanying
material (spine, insert, etc.) “Give preference
to sources in which the information is formally
presented.”
Source of Information
Statement of responsibility
• New terminology: “Creator,” not
composer/author.
• Do not give list a performer as a creator in the
100 field unless he/she has actually composed
the music.
“Take what you see.”
• Transcribe misspellings as seen on the
preferred source, without a [sic.]
• Give correct form of title in 246.
• Give corrected form of other information in
500 notes.
• Capitalization can be either transcribed as
seen – or not, depending on local practice.
• Do not use abbreviations except on certain
cases (units of measure, op., no., thematic
index numbers, voice ranges)
Title
Other titles
• 246
– Parallel title
– Other form of title
– Spine title
– Title from insert
• 740 – Uncontrolled analytic title entries.
Edition and Series Statements
• Is it an edition or a series? Or neither?
• Take edition statement from the source of
information (i.e. disc).
• Series statement can be taken from any of the
sources of information.
• Record “series-like” and “edition-like”
statements in a quoted 500 note.
Numbers & Codes
•
•
•
•
•
•
•
•
•
Fixed fields (selected)
006
007
020
024
028
033
040
041
Fixed Fields
• Type -- j (music), I (nonmusic)
• Lang – Sung or spoken
text
• AccM – See MARC
standards for common
codes.
• Desc – i
• Fmus – n
• DtSt
–
–
–
–
s -- single date
r -- Reprint/Original
p -- Distribution/Production
q – Questionable date (range)
006
• You will only need to use a 006 if you need to
record information about accompanying
material in a different format (i.e.
accompanying video, etc.)
007: Physical Description
• $a Category of material – s (sound recording)
• $b Specific material designation – d (disc), s
(Sound cassette), t (tape reel)
• $d Speed – f (CDs), b (33-1/3 LPs), l (standard
cassettes), various codes for RTR tapes
• $e Configuration of playback channels – m
(mono), s (stereo)
007
• $f Groove width/pitch – m (microgroove: for
LPs), n (Not applicable – for CDs and tapes)
• $g dimensions – g (4-3/4” – for CDs), e (12”
for standard LPs), j (cassettes)
• $h tape width – l (1/8” – cassettes), m (1/4” –
most RTR tapes)
• $i tape configuration – a (full track), b (half
track), c (quarter track – most cassettes)
007 (cont.)
• $j Kind of disc, cylinder or tape – a (master tape), i
(instantaneous), m (mass-produced)
• $k kind of material – m (plastic with metal – CDs), p
(plastic – LPs), s (shellac – 78s)
• $l kind of cutting – l (lateral or combined cutting –
most LPs)
• $m special playback characteristics – e (digital
recording)
• $n Capture and storage techniques – d (digital), e
(analog)
007 (cont.)
• For all subfields:
n – not applicable
u – unknown
z – other (what you have not listed as a choice)
A typical “standard” 007 for a CD:
$a s $b d $d f $e u $f n $g g $h n $i n $k m $l n $m e $n u
02x fields: Identifiers of
Manifestation
• 020 – ISBN (not common on CDs)
• 024 – Other standard identifier
– 1 (UPC)
– 3 (EAN)
• 028 – Publisher number
Date/Time & Place of Capture
• 518
– $a Free-text description of time and place of
recording.
– $d Date/time of event (May be controlled or
uncontrolled format.)
– $p Place of event (May be controlled or
uncontrolled.)
– $o other event information
– May be repeated if necessary.
– Enter dates in the format YEAR MONTH DATE.
518
Examples:
518 $o Recorded $d 2004.
518 $o Recorded at $ p Eolia Studios, Athens, Greece.
518 $o First two works recorded $d 2012 January 28, $p Teatro
Filippo Marchetti, Pitocco, Bayan.
518 $o Remainder recorded $d 2009 May 22, $p Chiesa di s.
Maria in Valle Proclaneta, Rosciolo L’Aquilla, Italy.
Date/Time & place of Capture: 033
• 033: From MLA Best Practices document: “If
feasible, also record place and/or date of
capture in a 033 field.”
• $a formatted date/time
• $b Geographic classification area code.
• $c Geographic classification subarea code.
NEW SLIDE: 040 Field
• Two new subfields for the 040:
• $b language of cataloging (use eng)
Should be pre-populated in Connexion.
• $e Descriptive convention (use rda)
– You will need to manually add this subfield (at
least for now.)
– Add immediately after the $b.
Example:
040 $a FMZ $b eng $e rda $c FMZ
Language
• Fixed field Lang
– For purely instrumental music, use code zxx.
– For instances of multiple languages, use mul.
• 041
• 546
• Additional information can be added in 500
notes field.
Production, Publication,
Distribution: 264 field
•
•
•
•
•
264:_0: Production
264:_1: Publication
264:_2: Distribution
264:_3: Manufacture
264:_4: Copyright notice date. (Use © symbol
here.)
The Cascading Vortex
264 1 [Place of publication not identified] : $b [publisher not
identified, $c [date of publication not identified].
264 2 [Place of distribution not identified] : $b [distributer not
identified, $c [date of distribution not identified].
264 3 [Place of manufacture not identified] : $b [manufacturer
not identified, $c [date of manufacture not identified].
264 4 $c ©2013.
Dates
• Record date of publication from same source
as title proper. It is not always the same as
the copyright date!
• Record the latest copyright date from any
source, but prefer the ℗ date over the ©date
for recordings.
• Estimated dates can still be put in square
brackets.
Extent
CD: 300 $a audio disc :$b digital ; $c 4 ¾ in.
LP: 300 $a audio disc : $b analog ; $c 12 in.
Content, Media, Carrier Type
• Replaces the GMD
– 336 Content type
• recorded music
• recorded text
– 337 Media Type
• audio
– 338 Carrier Type
• Audio disc, cassette, reel,
etc.
Use the handy Connexion
macro!
Characteristics
• 344 – Sound characteristics
• 347 – Digital file characteristics
Contributors
• Performers, conductors, etc. to you and me. 
• Encoded in 508 (production/technical credits)
and 511 (participant/performer) fields.
System Details
• Useful for the less-common variants such as SACD
and Hybrid DVD/CDs.
• Encoded in the 538 fields as well as 300 and 347.
NEW SLIDE: Subject Headings
• There have been no changes to subject
headings in RDA (so far.)
• Add as many as necessary to reflect the pieces
represented on the recording.
• Look for a new Form/Genre Thesaurus coming
soon!
Relationships
People, corporate bodies, families
• 1xx, 7xx fields.
• Composers, performers, conductors,
performing ensembles, arrangers, etc.
Relationships in our Example
Sofia Gubaidulina is the creator of the work
[Sonatas, double bass & piano].
-- (She is also a contributor, as an arranger of
music for the work In croce.)
Fabrizio Ottaviucci is a performer.
The recording contains the works [Sonatas,
double bass & piano] and Pantomima.
It also contains the expressions In croce and
[Preludes, cello], which are arrangements.
Relationship Designators
“A designator that indicates the nature of the
relationship between entities represented by
authorized access points, descriptions, and/or
identifiers.” – RDA Toolkit glossary
Relationship Designators for
Contributors
• 1xx, 7xx $e
• Persons, families, and corporate bodies
associated with an expression. Some of these
are familiar:
– Performer (singer, instrumentalist, conductor,
narrator)
– Editor
– Arranger of music
Relationship Designators for
Contributors
– Recording engineer -- contributing to an expression of a work
by supervising the technical aspects of a sound or video recording
session.
– Recordist -- contributing to an expression of a work by using a
recording device to capture sound and/or video during a recording
session, including field recordings of natural sounds, folkloric events,
music, etc.
– Composer (expression) -- A person, family, or corporate body
contributing to an expression by adding music to a work that originally
lacked it, by composing new music to substitute for the original music,
or by composing new music to supplement the existing music.
* Definitions from RDA Toolkit
700 fields for contributors
Added Authorized Access Points
Formerly known as “added (analytic) entries”
Another example
Now practice creating your own
record!
Some helpful resources
•
•
•
•
•
•
•
•
MLA’s Training Materials from the February 2013 Preconference:
http://guides.library.cornell.edu/MLARDA2013
MLA Best Practices for Music Cataloging in RDA document (pdf):
http://bcc.musiclibraryassoc.org/BCCHistorical/BCC2013/RDA_Best_Practices_for_Music_Cataloging.pdf
RDA Toolkit:
access.rdatoolkit.org
Library of Congress RDA Training Materials:
http://www.loc.gov/catworkshop/RDA%20training%20materials/LC%20RDA%20Training/LC%
20RDA%20course%20table.html
Sample RDA Records from Library of Congress:
http://www.loc.gov/catworkshop/RDA%20training%20materials/SCT%20RDA%20Records%2
0TG/index.html
MARC Fields Information:
http://www.oclc.org/bibformats/en.html
Codes and Controlled Vocabularies Lists:
http://www.loc.gov/standards/valuelist/index.html
MARC mirror sites
http://stuff.coffeecode.net/www.loc.gov/marc/
(MARC21 docs)
http://stuff.coffeecode.net/www.loc.gov/standa
rds/sourcelist/
(standards documentation)
Thank you
Now go forth and catalog!
• Sarah Hess Cohen – Florida State University
([email protected])
• Sonia Archer-Capuzzo – University of North
Carolina-Greensboro
([email protected])
Many thanks to my FSU colleague Keith Knop,
who created many of the catalog record
examples.
Say hi to Keith at the conference, or give him a
buzz at [email protected]!

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