Cataloging Sound Recordings in RDA A pre-conference workshop for SEMLA October 10, 2013 Nashville, Tennessee Agenda • Information – Quick introduction to RDA – Sound recording formats introduction – When to input a new record – Preferred sources of information – Description – Showing relationships • Work on your own original record RDA: JUST THE (VERY) BASICS • Based on the FRBR hierarchy of works, expressions, manifestations, and items. • Work – Intellectual product • Expression – Physical realization • Manifestation – A particular embodiment of an expression • Item – A single physical instance of a manifestation. Definitions from http://rdabasics.com/2012/08/24/theoreticalfoundations/ WEMI for sound recordings • Work: Gubaidulina, Sofia, 1931- Sonatas, double bass, piano. • Expression: . . . as performed by Daniele Roccato (bass) and Fabrizio Ottaviucci (piano) • Manifestation: . . . and recorded on the CD In croce (Mainz, Germany : Wergo, 2013) • Item: . . . FSU MUS CD 23726 (bar code 31254800502946) Attributes & Relationships • All Works, Expressions, Manifestations, and Items are Entities in RDA. • Each entity can have attributes and also relationships with other entities (such as persons, families and corporate bodies.) • Attributes – Basically, descriptive elements • Relationships – Can, and do, exist between various levels of the hierarchy. New Terminology • Carrier – The physical medium in which data, sound, images, are stored. • Creator – Author, composer, etc. • Authorized Access Point – Heading, added entry • AAP for Creator – Main entry • Preferred title – Uniform title • Audio disc – Sound disc Sound Recordings Compact Discs • 4 ¾ inches in diameter • Digital LP Records • • • • • • 33 1/3 rpm Analog 10-12” diameter Microgroove Analog electrical storage Lateral or combined cutting Tape Formats Cassette Popular from the mid-1970s to mid-1990s Reel-to-Reel • First used in 1930s • Some use today. Streaming Audio • “Streaming media are video or audio transmitted over a network that can be played immediately, with no need to download an entire file before playback.” – OLAC Best Practices for Cataloging Streaming Media (2009) • Common file types: Windows Media (.wma, .wax), MP3 (.mp3), Windows audio file (.wav), MIDI (.midi), Music CD playback (.cda) Other Sound Media You May Encounter • • • • • • • 78 rpm discs Transcription discs Wire recordings Cylinders (wax or shellac) Mini-discs 8-track tape cartridges DATs (Digital Audio Tapes) Getting Started When to input a new record • • • • • Different sound format (CD vs. LP) Different year of publication Different publisher name Different content (more or less selections) Different edition statements DO NOT input a new record • Packaging is new, but content remains the same. • Distribution dates differ. • A new date is listed for the packaging • Absence or presence of a publisher number • Absence or presence of multiple publishers, distributors, etc. as long as one on the resource matches one on the record Look at the resource • A sound recording doesn’t have a title page, so you’ll need to look at everything that comes with or on the item. • Search the OCLC database. – Number searches, such as UPC or publisher number can be the most efficient – Name-title search, qualified by format and date • If you can’t find a match, it’s time for a new record! Sample record (Classical CD) Classical CD, pt. 2 Classical CD, pt. 3 Sample Record (“Popular” CD) “Popular” CD, pt. 2 One more! Description Preferred source of information • 1st choice: Disc surface or label • 2nd choice: Embedded metadata in textual form that contains a title. (Not common in CDs) • 3rd choice: A container or accompanying material (spine, insert, etc.) “Give preference to sources in which the information is formally presented.” Source of Information Statement of responsibility • New terminology: “Creator,” not composer/author. • Do not give list a performer as a creator in the 100 field unless he/she has actually composed the music. “Take what you see.” • Transcribe misspellings as seen on the preferred source, without a [sic.] • Give correct form of title in 246. • Give corrected form of other information in 500 notes. • Capitalization can be either transcribed as seen – or not, depending on local practice. • Do not use abbreviations except on certain cases (units of measure, op., no., thematic index numbers, voice ranges) Title Other titles • 246 – Parallel title – Other form of title – Spine title – Title from insert • 740 – Uncontrolled analytic title entries. Edition and Series Statements • Is it an edition or a series? Or neither? • Take edition statement from the source of information (i.e. disc). • Series statement can be taken from any of the sources of information. • Record “series-like” and “edition-like” statements in a quoted 500 note. Numbers & Codes • • • • • • • • • Fixed fields (selected) 006 007 020 024 028 033 040 041 Fixed Fields • Type -- j (music), I (nonmusic) • Lang – Sung or spoken text • AccM – See MARC standards for common codes. • Desc – i • Fmus – n • DtSt – – – – s -- single date r -- Reprint/Original p -- Distribution/Production q – Questionable date (range) 006 • You will only need to use a 006 if you need to record information about accompanying material in a different format (i.e. accompanying video, etc.) 007: Physical Description • $a Category of material – s (sound recording) • $b Specific material designation – d (disc), s (Sound cassette), t (tape reel) • $d Speed – f (CDs), b (33-1/3 LPs), l (standard cassettes), various codes for RTR tapes • $e Configuration of playback channels – m (mono), s (stereo) 007 • $f Groove width/pitch – m (microgroove: for LPs), n (Not applicable – for CDs and tapes) • $g dimensions – g (4-3/4” – for CDs), e (12” for standard LPs), j (cassettes) • $h tape width – l (1/8” – cassettes), m (1/4” – most RTR tapes) • $i tape configuration – a (full track), b (half track), c (quarter track – most cassettes) 007 (cont.) • $j Kind of disc, cylinder or tape – a (master tape), i (instantaneous), m (mass-produced) • $k kind of material – m (plastic with metal – CDs), p (plastic – LPs), s (shellac – 78s) • $l kind of cutting – l (lateral or combined cutting – most LPs) • $m special playback characteristics – e (digital recording) • $n Capture and storage techniques – d (digital), e (analog) 007 (cont.) • For all subfields: n – not applicable u – unknown z – other (what you have not listed as a choice) A typical “standard” 007 for a CD: $a s $b d $d f $e u $f n $g g $h n $i n $k m $l n $m e $n u 02x fields: Identifiers of Manifestation • 020 – ISBN (not common on CDs) • 024 – Other standard identifier – 1 (UPC) – 3 (EAN) • 028 – Publisher number Date/Time & Place of Capture • 518 – $a Free-text description of time and place of recording. – $d Date/time of event (May be controlled or uncontrolled format.) – $p Place of event (May be controlled or uncontrolled.) – $o other event information – May be repeated if necessary. – Enter dates in the format YEAR MONTH DATE. 518 Examples: 518 $o Recorded $d 2004. 518 $o Recorded at $ p Eolia Studios, Athens, Greece. 518 $o First two works recorded $d 2012 January 28, $p Teatro Filippo Marchetti, Pitocco, Bayan. 518 $o Remainder recorded $d 2009 May 22, $p Chiesa di s. Maria in Valle Proclaneta, Rosciolo L’Aquilla, Italy. Date/Time & place of Capture: 033 • 033: From MLA Best Practices document: “If feasible, also record place and/or date of capture in a 033 field.” • $a formatted date/time • $b Geographic classification area code. • $c Geographic classification subarea code. NEW SLIDE: 040 Field • Two new subfields for the 040: • $b language of cataloging (use eng) Should be pre-populated in Connexion. • $e Descriptive convention (use rda) – You will need to manually add this subfield (at least for now.) – Add immediately after the $b. Example: 040 $a FMZ $b eng $e rda $c FMZ Language • Fixed field Lang – For purely instrumental music, use code zxx. – For instances of multiple languages, use mul. • 041 • 546 • Additional information can be added in 500 notes field. Production, Publication, Distribution: 264 field • • • • • 264:_0: Production 264:_1: Publication 264:_2: Distribution 264:_3: Manufacture 264:_4: Copyright notice date. (Use © symbol here.) The Cascading Vortex 264 1 [Place of publication not identified] : $b [publisher not identified, $c [date of publication not identified]. 264 2 [Place of distribution not identified] : $b [distributer not identified, $c [date of distribution not identified]. 264 3 [Place of manufacture not identified] : $b [manufacturer not identified, $c [date of manufacture not identified]. 264 4 $c ©2013. Dates • Record date of publication from same source as title proper. It is not always the same as the copyright date! • Record the latest copyright date from any source, but prefer the ℗ date over the ©date for recordings. • Estimated dates can still be put in square brackets. Extent CD: 300 $a audio disc :$b digital ; $c 4 ¾ in. LP: 300 $a audio disc : $b analog ; $c 12 in. Content, Media, Carrier Type • Replaces the GMD – 336 Content type • recorded music • recorded text – 337 Media Type • audio – 338 Carrier Type • Audio disc, cassette, reel, etc. Use the handy Connexion macro! Characteristics • 344 – Sound characteristics • 347 – Digital file characteristics Contributors • Performers, conductors, etc. to you and me. • Encoded in 508 (production/technical credits) and 511 (participant/performer) fields. System Details • Useful for the less-common variants such as SACD and Hybrid DVD/CDs. • Encoded in the 538 fields as well as 300 and 347. NEW SLIDE: Subject Headings • There have been no changes to subject headings in RDA (so far.) • Add as many as necessary to reflect the pieces represented on the recording. • Look for a new Form/Genre Thesaurus coming soon! Relationships People, corporate bodies, families • 1xx, 7xx fields. • Composers, performers, conductors, performing ensembles, arrangers, etc. Relationships in our Example Sofia Gubaidulina is the creator of the work [Sonatas, double bass & piano]. -- (She is also a contributor, as an arranger of music for the work In croce.) Fabrizio Ottaviucci is a performer. The recording contains the works [Sonatas, double bass & piano] and Pantomima. It also contains the expressions In croce and [Preludes, cello], which are arrangements. Relationship Designators “A designator that indicates the nature of the relationship between entities represented by authorized access points, descriptions, and/or identifiers.” – RDA Toolkit glossary Relationship Designators for Contributors • 1xx, 7xx $e • Persons, families, and corporate bodies associated with an expression. Some of these are familiar: – Performer (singer, instrumentalist, conductor, narrator) – Editor – Arranger of music Relationship Designators for Contributors – Recording engineer -- contributing to an expression of a work by supervising the technical aspects of a sound or video recording session. – Recordist -- contributing to an expression of a work by using a recording device to capture sound and/or video during a recording session, including field recordings of natural sounds, folkloric events, music, etc. – Composer (expression) -- A person, family, or corporate body contributing to an expression by adding music to a work that originally lacked it, by composing new music to substitute for the original music, or by composing new music to supplement the existing music. * Definitions from RDA Toolkit 700 fields for contributors Added Authorized Access Points Formerly known as “added (analytic) entries” Another example Now practice creating your own record! Some helpful resources • • • • • • • • MLA’s Training Materials from the February 2013 Preconference: http://guides.library.cornell.edu/MLARDA2013 MLA Best Practices for Music Cataloging in RDA document (pdf): http://bcc.musiclibraryassoc.org/BCCHistorical/BCC2013/RDA_Best_Practices_for_Music_Cataloging.pdf RDA Toolkit: access.rdatoolkit.org Library of Congress RDA Training Materials: http://www.loc.gov/catworkshop/RDA%20training%20materials/LC%20RDA%20Training/LC% 20RDA%20course%20table.html Sample RDA Records from Library of Congress: http://www.loc.gov/catworkshop/RDA%20training%20materials/SCT%20RDA%20Records%2 0TG/index.html MARC Fields Information: http://www.oclc.org/bibformats/en.html Codes and Controlled Vocabularies Lists: http://www.loc.gov/standards/valuelist/index.html MARC mirror sites http://stuff.coffeecode.net/www.loc.gov/marc/ (MARC21 docs) http://stuff.coffeecode.net/www.loc.gov/standa rds/sourcelist/ (standards documentation) Thank you Now go forth and catalog! • Sarah Hess Cohen – Florida State University ([email protected]) • Sonia Archer-Capuzzo – University of North Carolina-Greensboro ([email protected]) Many thanks to my FSU colleague Keith Knop, who created many of the catalog record examples. Say hi to Keith at the conference, or give him a buzz at [email protected]!