ARIZONA ADDRESS CONFIDENTIALITY PROGRAM Betty McEntire, Executive Director 602-542-1627 (direct) 602-542-1653 (general info) 602-542-1 892 (government) [email protected] s.gov Office of Secretary of State Ken Bennett OBJECTIVES Outline critical components of the Address Confidentiality Program Define state and local government agencies/entities requirements under the ACP laws. Explain processes af fected directly by public schools when interacting with ACP participants. WHAT IS ACP? ( A R S § 41 - 1 6 2 ) Part of a safety plan to assist victims of DV, Sexual Offenses & Stalking maintain her/his confidential location. Administered by Secretary of State’s Office, laws governing the program: Title 41, Article 3, Chapter 1. 27 th state to implement an ACP program (program began June 4, 2012). Funded by a $50 assessment levied on persons convicted of crimes outlined in ARS §13-3601, Title 13 Chapter 14 or 35.1 and/or ARS §13-2923. ACP PROGRAM Two- part process Designate a substitute address that will become the participant’s legal address of record. Fictitious address (Apt #) Address to be used instead of actual (mailing, physical, real, confidential) address for purposes of residential, work, and school Mail Forwarding Receive and Forward mail to the participant Receive 1st class, certified, or registered mail, including service of process. No cost to participants Cannot forward packages, junk mail, or magazines PARTICIPANTS Adult or Child Victim of DV, Sexual Of fenses or Stalking (as prescribed in ARS §13-3601, of fenses included in Title 13, Chapter 14 or 35.1 , ARS §13-2923) and in fear of safety Or lives with an certified participant Must have relocated within 90 days or is planning on relocating in near future in Arizona Must provide evidence of victimization Currently, 200 families enrolled, over 400 participants (1/2 are children) CERTIFICATION Five Years, unless… Self-Withdrawal Can be cancelled from ACP Mail returned as undeliverable Failed to provide change of address/phone/name change Provided false information on application REALIT Y OF PARTICIPATION Not every survivor of Domestic Violence, Sexual Offenses or Stalking will be eligible for program Not every survivor will want to be in this program Some will enroll and realize inconvenience and re -assess Large presence in cities located within Maricopa and Pima Counties Must meet with a registered and trained Application Assistant FRONT IMAGE OF ACP AUTHORIZAT ION CARD BACK IMAGE OF ACP AUTHORIZA TION CARD PARTICIPANT RESPONSIBILITIES Request to use substitute address for work, residential, and school Initiates on new public record Must show agency valid and current ACP authorization card Request to redact/change Initiates, no assumption on government entity Must show valid and current ACP authorization card Only back to 90 days from DOE Only confidential address If cancelled, must notify agency of change of address STATE & LOCAL GOVERNMENT AGENCIES A R S § 41 - 16 6 Accept the ACP substitute address as lawful address of record Cannot require par ticipants to disclose their true address Can call and verify enrollment status in ACP (602 -542-1892) Authorized to make a copy of authorization card Substitute address considered last known address, until notified. Telephone number non -disclosable or open for inspection Eligibility & Enrollment Records Transfer SCHOOLS AND THE ACP Transportation Emergency Situations ELIGIBILIT Y/ ENROLLMENT 3 simple steps Call the ACP to verify a student’s status in the program Submit enrollment eligibility form to the program The ACP will respond in writing yes/no EXAMPLE OF ELIGIBILIT Y FORM SCHOOL RECORDS ACP facilitates records between previous and new school *Parent Makes Request to ACP Statutory requirement for security of student/parent Between districts (as well as Intra-District) Best to transfer within 10 day requirement RECORDS TRANSFER SCHOOL TRANSPORTATION Only minimum info necessary i.e. crossroads, zip code, etc. name of student cannot match IEP Transportation Requirements (front door to front door) ACP & parent must work in collaboration w/ school (transportation- bus driver, bus aide, special education teacher/aides) Statute outlined process Standard Disclosure Process Includes who will have address/ how will address be stored/deleted, etc. Encourage school to reach out to ACP to help facilitate process STANDARD DISCLOSURE Making the Request Agency Letterhead Required information needed Signatures of individual and supervisor Phone numbers for both Copy of agency adopted procedures Address must be protected from individuals outside of the request. Record of an ACP participant confidential address, not available for inspection Participants in program are trying to actively maintain the safety of their family. The ACP provides survivors a legal substitute address and mail forwarding services State and local government agencies/entities are required to accept the address as the legal address of record for work, home, and school ACP is a partner with parent and school on eligibility/enrollment, school records, and transportation CONCLUSION ANY QUESTIONS?