HMIS

Report
HMIS
Homeless Management Information System
MISSION
 To
provide standardized and timely
information to improve access to
housing and services, and strengthen
our efforts to end homelessness.
MISSION (cont.)

To eventually provide as comprehensive a
picture of homelessness as possible, by
incorporating information from all
emergency shelters, transitional housing,
and permanent supportive housing
providers, as well as other points of
contact for people experiencing
homelessness, such as outreach programs
and drop-in centers.
Definition

A Homeless Management Information
System (HMIS) is a software application
designed to record and store client-level
information on the characteristics and
service needs of homeless persons.
Definition (cont.)

An HMIS is typically a web-based
software application that homeless
assistance providers use to coordinate
care, manage their operations, and better
serve their clients.
Importance
Every Continuum of Care (CoC) is
required to implement an HMIS and is
scored annually in the CoC NOFA.
 Local HMIS data is critical for the Annual
Homeless Assessment Report (AHAR)
 Implementation of HMIS at the local level
can support coordinated case
management.

HMIS Data Collection
Universal Data Elements (UDE) must be entered in HMIS for all
clients and include:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
Name
Social Security Number (SSN)
Date of Birth
Ethnicity and Race
Gender
Veteran Status
Disabling Condition
Residence Prior to Program Entrance
Zip Code of Last Permanent Residence
Program Entry Date
Program Exit Date
Personal Identifier (Unique ID)
Household Identifier
Program Identification Information
HMIS Data Collection
Program Specific Data Elements (PDE) must be entered in HMIS by HUD funded
programs required to generate an Annual Progress Report (APR) and include:
1.
Income and Sources
2.
Non-Cash Benefits
3.
Physical Disability
4.
Developmental Disability
5.
HIV/AIDS
6.
Mental Health
7.
Substance Abuse
8.
Domestic Violence
9.
Services Received
10. Destination at Leaving
11. Reasons for Leaving
12. Employment
13. Education
14. General Health Status
15. Pregnancy Status
16. Veteran’s Information
17. Children’s Education
Privacy Standards Framework
Personal Protected Information (PPI)
◦ Includes name, SSN, program entry/exit, zip
code of last permanent address,
system/program ID, and program type.
 Allow for reasonable, responsible data
disclosures
 Derived from principles of fair information
practices
 Borrowed from HIPPA – Health Insurance
Portability and Accountability Act

Baseline Privacy Standards





Must comply with other federal, state, and local
confidentiality law
Must comply with limits to data collection
(relevant, appropriate, lawful, specified in privacy
notice)
Must have written privacy policy – and post it on
your website
Must post sign at intake or comparable location
with general reasons for collection and reference
to privacy policy
May infer consent for uses in the posted sign and
written privacy policy
Summary of HMIS Standards

HUD expects every HMIS to meet the
baseline requirements

Standards are in the process of revision
and will be published for notice and
comment via the Federal Register
Questions???
Any questions?

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