Alaska Measures of Progress District Test Coordinator Webinar November 18, 2014 James Herynk Webinar Logistics: • Audio will be streamed through Adobe Connect. • Audio is also available by calling 877-304-0708 Pin: 4934653460# — If using the phone as the audio source, MUTE the Adobe connect sound to prevent feedback. On the phone, press *6 to mute yourself. • Please hold questions until the end. • All questions must be asked through the chat box in the bottom right corner. Agenda • Preface: Three Test Types • KITE™ System • Resources • Report Data Extracts • Data Upload, Adding, Editing — Users — Enrollment — Rosters • PNP • The Teachers’ Perspective • Test, Exit, and Clear (TEC) (summative tests) • How Summative Assessments Differ • Technology Practice Tests Preface: Three Test Types • Technology Practice Tests —Generated by AMP (for all to access) • Testlets —Generated by teachers (for rostered students) • Summative —Generated by the system (for TEST records) KITE™ System: Educator Portal and KITE Client • KITE™ is a platform developed to meet the needs of the next generation of largescale computer based assessments. —Educator Portal • Viewing student data and setting up testlets • educator.cete.us —KITE™ Client • Delivering assessments to students • Download and install from AMP website Resources • AMP Website akassessments.org, KITE tab —Documentation • Educator Portal Manual • Educator’s Guide to KITE Client • Templates: User, Enrollment, Roster, and TEC • State organization data table —Download and Installation KITE Client • Windows, Macintosh, iPad, Chromebook Report Data Extracts p. 8.1 • Report Data Extracts 1. 2. 3. 4. Current Enrollment Access Profile (PNP or Accessibility Profile) Roster Users • Go to: 1. Educator Portal 2. Click on Reports .CSV Templates: Data Sets 1. User Template • For adding users 2. Enrollment Template • For adding students 3. Roster Template • For connecting students to their teachers 4. Test, Exit and Clear (TEC) Template • For assigning students to summative tests • For exiting a student from your school • For paper/pencil, braille, large print 1/5/15 Users • Uploading Users • Check User status • Set User Organization and Role • Adding Users Manually • Editing Users —View User Profile in EP • User Template cannot be edited • Data Extract cannot be edited p. 2.1 Enrollment • Uploading Enrollment • Adding a Student Manually • School Entry Date is required • DLM Status required if participating in DLM • Editing a Student —View Student Record in EP • Enrollment Template CAN be edited • Data Extract CAN be edited NOTE: State_Student_Identifier cannot change on both the template and extract re-upload p. 3.1 Rosters p. 4.1 • Uploading Rosters • Add a Roster Manually • Edit a Roster —View Roster in EP • Roster Template CAN be edited • Data Extract CAN be edited NOTE: You may only add or remove from an existing roster, or add new roster. What is the PNP? p. 3.27 • An Access Profile (also known as Personal Needs and Preferences or Personal Needs Profile (PNP)) is the part of a student’s record that controls some of the types of tools and accommodations that will be available when the student takes a test. Who can set the PNP? • Roles with permission to set PNP —“Teacher” —“District Test Coordinator” —“District User” —“Building Test Coordinator” —“Building User” NOTE: A local or district policy determines if PNP is set by the teacher or by a district level user. In the system today, all teachers have access to setting the PNP for their rostered students. Policy direction on the PNP will come form EED and the Participation Guide. p. 7.2 Setting Up Test Sessions: the Teachers’ Perspective • Quick Links —Student • Validate data • Complete Access Profile, PNP(check local policy) • First Contact Survey (DLM) —Rosters • Validate Data —Add New Test (Testlets) —Monitor Test • Print tickets and monitor tests • Test Management (sub-Test Management) District Test Coordinators’ Perspective • Test Management (sub-Test Management) TEC: TEST, EXIT, CLEAR p. 3.22 • “Exit” —to remove a student from Educator Portal when a student moves out of the district. • “Test” —to assign a student to a summative assessment by subject. • “Clear” —to unassign a student from a summative assessment while keeping the student’s enrollment record intact. NOTE: Documentation at akassessments.org has appendices that are Alaska-specific at the bottom of the EP Manual list TEC: Template Data p. 3.22 TEST EXIT CLEAR Same Student ID Organization Code 01907 01908 01909 MM/DD/YYYY Assign Roles and Add Organizations GN P M ELA 2015 M == General Mathematics TEST = Student assigned to summative assessment byleading subjectzeros formatGN NOTE: for cells to text. P ELA = Paper/Pencil = English Language Arts EXIT = Student removed from Educator Portal, unavailable to assign CLEAR = Student unassigned from summative assessment by subject TEC: Upload 1. 2. 3. 4. 5. p. 3.25 Prepare your TEC Template Go to the Configuration tab Click on Students Select Action “Upload TEC” Check for Created/Rejected/Updated TEC: Paper/Pencil Test Record Deadline p. 3.22 1. January 5th is the deadline for assigning students to a Paper/Pencil summative assessment. (P test_type in the TEC) 2. The PNP (Access Profile) will also need to have Paper/Pencil, Large Print, Braille, and Read Aloud checked if being assigned as an accommodation. 3. EED would like to have a preliminary count of paper/pencil, large print, and Braille test orders by November 21, 2014. How Summative Assessments will Differ? p. 7.1 • Tickets will be on a Test Coordination tab under the Test Management tab • System generated tests (TEC, not rosters) • Roles with permission to Test Coordination —District Test Coordinator —District User —Building Test Coordinator —Building User Technology Practice Tests • AMP Website: www.akassessments.org —Front Page: Technology Practice Tests • “Follow these directions” • “Guidance for teachers with ideas on how to introduce students to the Technology Practice Tests” Upcoming Webinars Educator District Test Coordinator December 9th, 2014 December 10th, 2014 Technology Director December 11th, 2014 Important Points • Know where Report Data Extracts can be found. • Upload, Add and Edit Data. • Understand how the PNP sets accommodations for students in KITE Client • Understand how teachers will set up testlet test sessions. • Understand the DTCs’ view of teachers’ testlet test sessions • By January 5th, 2015 — Upload TEC for Paper/Pencil — Complete TEC and PNP for Paper/Pencil, Braille, and Large Print as an accommodation • Understand how summative assessments will differ. • Be comfortable with Technology Practice Tests. Help Desk • Hours —M-F —5:00 am to 4:00 pm Alaska —8:00 am to 7:00 pm Central • Email —[email protected] • Phone —785-864-3537 —855-277-9752 (toll-free) THANK YOU!