Know where your students are! March 06, 2014

Know where your students are!
Review System Requirements of ACT Aspire™
Review TestNav 8
Review System Check and Readiness Activities
Review Proctor Caching
Review Early Warning
Review Avocet and Training Management System (TMS)
Wisconsin Grade 9 Early High School
Writing, English, Reading, Math, Science
Fall 2014 Test Administration Dates:
October 6 – October 24, 2014
• Avocet
• Online indexing of ancillaries, manuals, program resources
• Only the latest version will be posted
• Requires no log in and can be accessed on your smartphone
or device.
• Training Management Site
• Repository for training modules - enables convenient self
paced training
• Transcript feature shows date/time training was taken
• Requires email to log in and can be accessed on your
smartphone or device.
System Requirements
• ACT Aspire Portal System Requirements
• (page 2)
• Note: Requirements may change. Please see the provided link to
stay abreast of updates.
• TestNav Hardware and Software Requirements
• Note: Requirements may change. Please see the provided link to
stay abreast of updates.
SystemCheck for TestNav 8
SystemCheck for TestNav 8
• Launch SystemCheck from
SystemCheck for TestNav Overview (contains the tool itself)
• SystemCheck validates testing workstations meet the minimum
requirements needed to run TestNav 8.
• SystemCheck also provides the ability to run bandwidth speed checks
to help plan for online testing capacity.
SystemCheck – Check Your System
Check Your System:
• Validates system requirements are met on testing workstations
• Provides steps to verify whether TestNav can run on the workstation
SystemCheck - Verification
SystemCheck – Testing Capacity
Testing Capacity:
• Bandwidth testing for internet and proctor caching connections
• Volume estimates for capacity planning
• Click Add Caching Computer to add your potential proctor caching
machine for a local network bandwidth test
SystemCheck – Testing Capacity
• Internet bandwidth testing between the workstation and Pearson
• Click Add Caching Computer to add your potential proctor caching
machine for a local network bandwidth test
TestNav 8
TestNav 8
ACT Aspire Exemplars
• Sample test items and tasks
• Several grade bands
• Multiple item types and formats
• Accessible at any time from internet connected laptop or desktop
TestNav Embedded Tools
TestNav 8 - Requirements
Browser Requirements:
– Java runtime plugin version 1.5 or higher
– Windows firewall javaw.exe exception
– Accept Java applet
– Allow pop-ups for Pearson sites
Firewalls, content, and spam filters must be set to allow access to the
– *
– *
• Minimum screen resolution of 1024 x 768 is required
• Read / write access to local directory
TestNav 8 - Resources
Avocet –
• TestNav Hardware and Software Requirements
• TestNav Embedded Tools (Use Exemplars to view and practice)
• TestNav Error Codes
Training Management System (TMS) –
• TestNav 8 Overview
Proctor Caching
Proctor Caching - Overview
• Reduces bandwidth and accelerates test delivery to students
• Minimal installation, configuration, and hardware requirements
• Runs on Windows and Mac Osx
• Does not require underlying server-based OS
• Use SystemCheck to verify connectivity between workstation and the
proctor cache machine
• Proctor cache diagnostic page installed with proctor cache service
• Easily view status of cached content and connecting clients
• Refresh, reload, or purge content
• Set-up within the ACT Aspire Portal points TestNav 8 to the proctor cache
• No need to configure each student workstation to fetch content
Proctor Caching
Proctor Cache Workflow
• District Testing Coordinators receive invite to join the ACT Aspire Portal
• District Testing Coordinators invite Technology Coordinators to the ACT
Aspire Portal
– Instructions for inviting new users on Avocet
• Technology Coordinators create default proctor cache settings at your
• District Testing Coordinators set up test sessions
• Technology Coordinators verify test sessions are directed to proctor cache
• Technology Coordinators pre-cache content
Proctor Cache – Requirements
• Runs on Windows and Mac OS X
• Does not require an underlying server-based operating system
• TCP Ports: 80 (Internet), 4480, and 4481 (Local Network)
• Proctor caching requires a fixed internal IP address
• Use the SystemCheck Testing Capacity tab for determining your
network capacity during computer-based testing
Proctor Cache – Install and Verify
Download proctor caching installer.
– Mac:
– Win:
2. Run the installer and Start Proctor Caching if it is not already
started by the installer. (Via Windows Start menu, Mac finder, shortcut
on desktop)
Verify that the service is running by using the Proctor Caching
Diagnostics page.
Use SystemCheck from client computer to verify that Proctor
Caching is functional.
Proctor Cache Diagnostics
Select the Contents tab for information about test content and caching
Select the Client List tab to monitor client connectivity
Contents Tab
• Content is displayed at the Test and Form level.
• Functionality is available to Refresh, Reload, or Purge selected test content.
• Clicking on a test name will display the Content Details screen which displays
individual items in a test.
Client List
• Clients that have connected to TestNav are listed by IP address.
• Clicking on a computer will display the Client Details screen which displays
information regarding a particular computer connecting to proctor caching.
Proctor Cache – Portal Functions
• Manage proctor cache in the ACT Portal
TestNav will detect and use proctor cache settings entered into the Portal
• No need to configure individual student work stations for proctor caching
Set default proctor cache settings for district and schools
Default settings can be applied to test sessions
Proctor Cache – Portal Functions
• Default proctor cache settings will be set for each school
Once saved, settings can be applied to any test sessions at that school.
• Default settings must be entered before tests can be pre-cached
Proctor Cache – Portal Functions
• Enter fixed internal IP address for the proctor cache machine
• Enter port 4480
• Check Status allows you to quickly navigate to the Proctor Caching
Diagnostics page
Proctor Cache – Portal Functions
• Pre-caching test content gathers all of the test content that students will
• Test content is encrypted and stored locally
Proctor Cache – Verify Content
• Verify that content has been cached successfully from the Proctor Caching
Diagnostics screen
Proctor Cache – Test Sessions
• After they have been saved, default settings can be applied to test sessions
at the organization selected.
Proctor Caching - Resources
Proctor Caching Training Modules on Training Management System (TMS)
• “Assessing Readiness: SystemCheck for TestNav and Proctor Caching”
• “Proctor Cache Portal Setup”
Proctor Caching User Guide on Avocet:
• Proctor Caching Quick Guide on Avocet (Please view now):
Important Links
SystemCheck for TestNav 8 :
Proctor Caching User Guide:
Proctor caching installers (From the proctor cache users guide)
Mac -
PC -
Training Management System
TestNav 8 Early Warning System
TestNav Early Warning System
• Early Warning System
• Designed to alert Users of issues that arise during testing
• Part of TestNav 8
• No additional software to install or configure
• Provides fail-safes to preserve student responses in the event of unexpected
network disruptions
• Early Warning Training Module
“TestNav 8.0 Overview” training module on the TMS contains info around Early
Warning System
• Early Warning System Info on Avocet
“Avocet Early Warning and System Error Codes”
(Located at:
TestNav Early Warning System
• The Early Warning System writes continuously in the background to the
student response files (SRF).
• The SRF file has a response data threshold that, once reached, triggers
TestNav to send response data to Pearson servers.
• Uploading of response data is continuous. If an upload to the Pearson
servers fails, student responses continue to be saved locally and TestNav
cycles and attempts another upload.
• If the response data upload is successful, TestNav creates a new empty
SRF file and begins the process again. TestNav only deletes an SRF file once
it is successfully uploaded to the Pearson servers.
Early Warning System - Notification
One of the following screens will appear when scenarios 1, 2, or 3 occurs.
Students should be instructed to ALWAYS raise their hand when presented with
either of the Test Proctor Click Here screens. They should NEVER click the Test ProctorClick Here button.
NOTE: It may be necessary to contact your local Technology Coordinator to determine
the appropriate course of action.
Early Warning System - Scenarios
Scenario 1:
TestNav determines that the Save Response File Location is not viable.
– Results in an immediate Test Proctor Click Here notification.
Scenario 2:
TestNav is unable to download portions of the test.
– Results in an immediate Test Proctor Click Here notification.
Scenario 3:
TestNav is unable to upload student responses to Pearson.
– Results in a Test Proctor Click Here notification only if the student
attempts to Exit or Submit the test.
Helpful Links/Resources
TestNav Hardware and Software Requirements
ACT Aspire Portal User Guide
SystemCheck for TestNav Overview (contains the tool itself)
SystemCheck and Proctor Caching Work Instruction
Technology Coordinator Checklist (Please view now!)
TestNav Walkthrough
Note: All of these documents can be downloaded in their entirety by clicking on the green
“download PDF” icon in the upper left corner.
Wisconsin ACT Aspire Site:
Wisconsin Milestones
Steps to take now:
• Run the SystemCheck Tool on Testing Computers
• Review Technology Coordinator Checklist
• Review Proctor Caching Quick Guide
• Connect with District Testing Coordinators to ensure you are invited
to the Portal as the Technology Coordinator role
Access to the ACT Aspire Portal:
• Organization File provided by WI DPI – 5/15/14
• District Access to the ACT Aspire Portal – 6/02/14
• Student Data Upload Performed by Districts – Due 9/05/14
• Proctor Caching Input Set at Organization Level – 9/05/14 – 9/19/14
• Personal Needs Profile Selections per Student Profile; Prior to Test
Session Set-Up (LP, ASL, Braille) – Due 9/05/14
• Test Session Set-Up for Paper Tests (LP/Braille/ASL) – Due 9/05/14
• Test Session Set-Up for Online Tests – 9/05/14 – 9/26/14
ACT Aspire Portal
• ACT Aspire Portal User Guide:
• Portal specific trainings will be held in August. Please remember to
register for a training session.
• Contacting ACT Aspire Implementation
 Toll Free: 888-802-7502
 [email protected]
Open Questions & Answers

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