Slide 1

Report
District of Columbia Public Schools
FY 2012 Proposed Budget
May 3, 2011
District of Columbia Public Schools | 825 North Capitol Street, NE | Washington, DC 20002 | T 202.442.5885 | F 202.442.5026 | www.k12.dc.us
FY 2012 DCPS Proposed Budget
FY 2012 Overview – Great Schools
DCPS increases its commitment to Great Schools in FY 2012 by
 Increasing funding to schools by $72 million;
 Ensuring all schools were funded at least at $8,400 per pupil;
 Funding the first phase of our academic plan and provides a curricula,
assessment and supporting materials, aligned to the Common Core;
 Fully funding special education; and
 Establishing almost 300 new early childhood education seats at 15 schools.
2
FY 2012 DCPS Proposed Budget
FY 2012 Overview – Great People
DCPS increases its support for great people in FY 2012 by:
 Fully funding the WTU contract including performance pay for highly
effective teachers;
 Providing salary increases to principals to help attract and retain great school
leaders;
 Supporting improved professional development; and
 Creating a professional development technology platform.
3
FY 2012 DCPS Proposed Budget
FY 2012 Overview – Great Connections
DCPS ensures that we strengthen our connection to parents and the
community by:
 Funding the plan established through the community-driven process to
improve schools in Ward 6 and
 Beginning a community planning process for schools in two additional
communities.
These plans ensure that stakeholders work together to improve neighborhood
schools through a model that we will replicate in other wards in the upcoming
year.
4
FY 2012 DCPS Proposed Budget
Budget Overview
DCPS strives to provide clarity and transparency in its budgeting, unfortunately,
the budget book is not always the best tool for this.
To help clarify DCPS’ budget, we will explain:
1.
2.
3.
4.
5.
6.
DCPS’ overall FY 2012 budget compared to the current FY11 budget.
Local fund increase for DCPS over FY 2011 levels.
Levels of funding dedicated to schools compared to central office
functions.
School budget allocations.
Key challenges presented in our Budget book.
Areas where we changed funding levels and why.
5
FY 2012 DCPS Proposed Budget
Comparison of FY 2011 and FY 2012 Overall Budgets



Based on the budget book, the proposed FY 2012 DCPS budget represents a $77 million increase over the FY
2011 allocation.
However, the year to date FY 2011 allocation is $823 million. Thus the increase from FY 2011 to FY 2012 is only
$3.7 million.
The original proposed FY 2011 budget does not account for funding for the $31 million special education
reserve, $38 million in private funds mostly to support the WTU contract, or significant increases in IntraDistrict funding.
FUNDING SOURCE
FY 2011 BUDGET BOOK FY 2011 CURRENT (5/3)
REVISED
FY 2012 BUDGET
DIFFERENCE
FY 2011 CURRENT
vs. FY 2012
Local
Special Purpose
Federal Payment
Federal Grants
Private Grants
Private Donations
$544.8
$4.5
$43.0
$8.2
$4.0
$0.3
$548.9
$10.0
$43.0
$11.1
$42.8
$0.0
$611.8
$11.7
$44.5
$9.0
$21.3
$0.3
$62.9
$1.7
$1.5
($2.0)
($21.5)
($0.3)
Intra District
$145.3
$167.2
$128.6
($38.5)
Gross Funds
$749.8
$823.2
$826.9
$3.7
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FY 2012 DCPS Proposed Budget
How is DCPS’ FY 2012 Local Budget Calculated?
DCPS’ local funds are derived from the Uniform Per Student Funding Formula (UPSFF). These funds are used to
support all district functions. Funding through the UPSFF is derived using three factors:
1.
2.
3.
Student Enrollment
A UPSFF foundation amount; and
Added weights for ELL, SPED, and Summer School Students
Changes in these three factors account for DCPS’ increase of $67 million in local funds between FY 2011 and FY
2012.
Factor
Budget Change
Original FY 2012 proposed budget based on enrollment of 47,247
$560.6 million
Increase of foundation weight from $8,770 to $8,945
$571.7 million
Change in special education weights and addition of funding for Blackman Jones
and attorney’s fees
$611.8 million
7
FY 2012 DCPS Proposed Budget
How much does DCPS spend on Central Administration?
In FY 2012, with a limited budget, DCPS:
 Increased funding directly to schools and
 Reduced Central Administration budget by $3.5 million.
Budget
FY 2011
FY 2011
FY 2012
FY 2012
Change
Total Central Administration
$40.6
4.9%
$37.1
4.5%
($3.5)
Total School Support
$200.1
24.3%
$135.3
16.4%
($64.8)
Total School
$582.6
70.8%
$654.5
79.2%
$72.0
Total Budget
$823.2
$826.9
Note
DCPS OCFO uses program codes to determine which functions are central administration functions,
which are school support functions, and which are school functions.
8
FY 2012 DCPS Proposed Budget
School and Central Office FTEs
In FY 2012, DCPS reduced Central Administration positions by 66 and
maintained 99% of school-based positions.
FTE
FY 2011
FY 2012
Difference
% Difference
403
337
(66)
-16.5%
Total School Support
1,606
1,216
(390)
-24.3%
Total School
6,380
6,375
(5)
-0.1%
4,323
4,179
(145)
-3.3%1
8,389 2
7,928
(461)
-5.5%
Total Central Administration
WTU Members
Total FTE
1Reduction
in WTU members anticipated through regular attrition. Final FY 2012 count will depend on
unplaced effective excess WTU members.
2The FY 11 approved count included in the FY 12 budget book (7,807) was finalized prior to a “clean up” of
PeopleSoft completed by DCPS-OCFO in summer 2010.
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FY 2012 DCPS Proposed Budget
Creating School Budget Allocations
Students:
SPED, ELL, F&R
School: Size,
Grade Levels,
Special
Programming*
Per Pupil
Funding
Minimum
*Special Programming may include
early childhood expansion, specialty
programs or CSM Full status
Initial School Budget Allocation
10
FY 2012 DCPS Proposed Budget
Factors Impacting Individual School Budget Allocations
 No two schools serve the exact same population. Even if the schools have the same
number of students, the following factors affect the allocation from which a school
can build its budget:
1)
2)
3)
4)
5)
6)
7)
8)
Projected Student Enrollment
Special Education Student Population
English Language Learner (ELL) Population
Number of Early Childhood Education classrooms
Number of Free and Reduced Meal Forms Submitted
School Configurations (Elementary, K-8 Model School, Middle School or High School)
Specialty School Status
Designation within Comprehensive Staffing Model (CSM Full or Regular)
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FY 2012 DCPS Proposed Budget
Major Driver: Student Enrollment
DCPS Projects 47,247 Students in FY 12
 The FY 12 projections are aligned with the
number of students actually in school. The overall
increase between the actual enrollment taken on
February 1st (46,905) and the FY12 projected
enrollment (47,247): 342 students.
FY 11
Budgeted
Enrollment
FY10 Audit
(10/5/10)
FY11 Actual
Enrollment
(2/1/11)
FY12
Projection
Increase
Actual vs. FY
12 Projection
PS
1998
2121
2169
2263
94
 DCPS enrollment is up; student “loss” has
reversed.
PK
3258
3114
3160
3337
177
K
3371
3732
3792
3953
161
 We project an increase in PS, PK and
Kindergarten of 586 students next year (over FY 11
audited numbers).
Gr 1 - 3
9821
9863
9947
10219
272
Gr 4 - 5
6467
6435
6507
6355
-152
Gr 6 - 8
6974
7050
7217
7072
-145
Gr 9 - 12
11815
11619
11910
11921
11
Adult/Ungrad
ed
2177
1696
2203
2127
-76
Total
45881
45630
46905
47247
342
 Other grade levels that have show increases: 1 –
3, 6 – 8, adult education (STAY Programs)
District of Columbia Public Schools | March 7, 2010
Grade Band
12
FY 2012 DCPS Proposed Budget
Major Driver: Student Enrollment (cont.)
DCPS’ Enrollment Projections are Accurate
FY 2010 projections were within 2 students
FY10
Projection
FY10 Audit
(10/5/09)
PS
1495
1758
PK
2711
K
FY 2011 projections were within 251 students. This loss is
entirely accounted for by variance in STAY attendance.
Variance
Variance
FY11
Projection
FY11 Audit (10/5/10)
PS
1987
2121
2947
PK
3277
3114
3333
3277
K
3375
3732
Gr 1 - 3
10078
10169
Gr 1 - 3
9853
9863
Gr 4 - 5
6321
6390
Gr 4 - 5
6519
6435
Gr 6 - 8
6836
7182
Gr 6 - 8
7166
7050
Gr 9 - 12
12580
11772
Gr 9 - 12
12035
11619
Adult/Ungraded
1362
1223
Adult/Ungraded
1669
1696
Total
44716
44718
Total
45881
45630
Grade Band
District of Columbia Public Schools | February 24, 2011
Grade Band
2
-251
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FY 2012 DCPS Proposed Budget
DCPS Provides Funding, Schools Identify Positions to Be Funded
We build school allocations by providing the average salary of a position to a school based upon its grade configuration, size and
“CSM” (comprehensive staffing model) status. Schools then receive a dollar allocation from which they can identify the specific
positions and programs necessary to support their local school needs.
School Allocation
(ES, 4 General Education Classes – 100 GE students, $2M budget)
Position
Principal*
Business Manager
Classroom Teachers (4/ES)
Core/Flexible
Funding Allocated
Core
138,122
Flexible
66,769
School Budget Submitted by School
Position
Positions
Budgeted
Funding
Budgeted
Principal*
1
138,122
Assistant Principal
2
204,360
Classroom Teachers
3
272,043
Flexible
362,724
SPED Teachers (1)*
Core
90,681
SPED Teachers*
1
90,681
Art Teacher*
Core
90,681
Art Teacher*
1
90,681
Flexible
70,000
NPS
--
23,090
NPS (3.5% of budget)
818,977
818,977
Core positions (*) can be changed only via a petition approved by the Chancellor. Schools do not need to submit petitions for
“flexible” positions included in their allocation.
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FY 2012 DCPS Proposed Budget
DCPS Goals in FY 12 School Budgeting
 Move Closer to Equity. We ensured all schools had a minimum level of per student
funding. We needed to remove “enhancements” that increased some budgets and
add funding to others to achieve this base line.
Resulting Changes: CSM Full Model, Per Pupil Funding Minimum to Large Schools
 Preserve funding for classroom teachers when we could. Eliminate funding for nonclassroom positions.
Resulting Changes: Information Technology Positions, Non-Classroom Positions in CSM Full Model, Guidance
Counselors/Mental Health Providers, Special Education Coordinators and Instructional Coaches
 Transparency. We wanted to be able to easily explain how allocations were created.
Clear formulas except Special Education (driven by specific needs of students)
15
FY 2012 DCPS Proposed Budget
Changes in FY 12 School Allocations
 Eliminated the enhanced staffing provided to the CSM Full schools. CSM Full schools are funded
more closely (but still slightly higher) than traditional elementary schools.
 Reduced funding allocations for non-classroom positions such as information technology staff,
instructional coaches and special education coordinators. Where funding was eliminated from
the allocation for a specific position, the requirement that the school must have that position
was also eliminated.
 Increase student teacher allocation at high schools (grades 9-12) from 1:20 to 1:22. We
avoided any increase to middle grades and a proposal to increase to 1:25 at the high school
level.
 Reviewed per pupil spending by school and where schools fell below $8,400 per student we
added funds for the school to reach $8,400.
16
FY 2012 DCPS Proposed Budget
Impact of Changes on Schools
CHANGES TO FY 12 SCHOOL STAFFING ALLOCATIONS
Is My School Impacted by the Change?
Change
Elementary School
CSM-Full Schools
Middle School
High School
Increase in Average Teacher Salary
$85,075 to $90,681
Yes
Yes
Yes
Yes
Change in Staffing Allocation for Special Education
Coordinators
Yes
Yes
Yes
Yes
Loss of Allocation for all Information Technology Positions
Yes
Yes
Yes
Yes
Loss of Allocation for Guidance Counselor.
This position was eliminated at the CSM-Full Schools
No
Yes
No
No
Loss of Allocation for Psychologist
This position was reduced from 1 to 0 at CSM Full Schools
No
Yes
No
No
Reduce Allocation of Instructional Coaches from 2 to 1 at
CSM –Full Schools, Middle Schools and High Schools
No
Yes
Yes
Yes
Change Allocation for Assistant Principals from 300 to 400 at
Elementary Schools. Remained at 300 for Middle and High
Schools
No
Yes
No
No
Reduce NPS Allocation from 4% to 3.5% at CSM Full Schools
No
Yes
No
No
Increase Staffing Allocation for Teachers from 1:20 to 1:22 at
grades 6-12
No
No
No
Yes
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FY 2012 DCPS Proposed Budget
Change to FY 12 Staffing Allocation: Align CSM Full Model with Other Schools
Summary of CSM Changes
CHANGES TO CSM FULL MODEL
Position Changed
FY 11
Allocation
FY 12
Allocation
CSM Full
School
CHANGES WHICH IMPACT ALL SCHOOLS
FY 12 Allocation
Change
FY 12 Allocation
FY 12 Allocation
CSM Full School
CSM Elementary
Schools
84,026
90,681
90,681
1
0
0
101-250: 0.5
251-600: 1
601-2000: 2
201-450:0.5
451-2,000: 1
201-450:0.5
451-2,000: 1
Standard Elementary
School
Guidance Counselor
1
0
0
Instructional Coach
2
1
1
Assistant Principal
1:300
1:400
1:400
School Psychologist
1
0
0
4%
3.5%
3.5%
Average Teacher Salary
NPS
FY 11
Allocation
Information
Technology Position
Special Education
Coordinators
CSM Full schools will feel an immediate and significant reduction
from their current staffing (estimated at $380K). However, their
new allocation is aligned with the remaining elementary schools.
Elementary Average: $10,577
PK-8 Average: $11,102
CSM Full Average: $11,409
Middle School Average: $11,084
High School Comprehensive Average: $9,764
High School Specialty Average: $9,917
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FY 2012 DCPS Proposed Budget
Savings Associated with Reduced CSM Full Allocation
POSITIONS REDUCED
 On average, each CSM Full school
will lose at least four full positions, an
allocation for an AP and NPS funding.
 This is in addition to other
changes applied to schools at that
grade level (e.g. increased class size at
middle and high schools).
 The loss will be even greater if
the CSM Full is also projected to lose
students in FY 12.
Instructional
School
Guidance
Coach
Psychologist Counselor
Sample CSM
Full School
-90,681
-90,681
-90,681
Information
AP
NPS Funds** CSM Full
Tech
Allocation*
Reduction
Position
-43,897
-33,974
-29,143
-379,058
*The AP allocation is based upon the student population
and may not be a full FTE.
** The NPS reduction is the difference between 3.5% and
4% of the school budget.
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FY 2012 DCPS Proposed Budget
Per Pupil Funding Minimum
IMPACT TO SCHOOL WITHOUT PPFM

The cost of maintaining small
schools and expanding early childhood
programs often falls disproportionately
on our large schools and is reflected in
the fact that our largest schools often
spend the least per student.

Without any adjustment, may of
these larger schools lose funding (or do
not receive funds to support new
students) while they are gaining
students and often outperforming
other schools.

PPFM is defined as that amount
funding needed to increase the
school’s per pupil spend to $8,400 per
student.

With the PPFM, these schools
are still ranked the lowest in per
student spend among similar schools.
School
FY 12
Enrollment/Gain
IMPACT TO SCHOOL WITH PPFM
FY 12
PP Spend
FY 12 Budget
Loss
Equity
Enhancement
FY 12
PP Spend
Budget
Gain/Loss
Deal MS
945
54
$7,174
-$884,100
$942,887
$8,400
$58,787
Hardy MS
516
42
$8,036
-$109,863
$187,433
$8,400
$77,570
Janney ES
535
53
$8,200
$645,612
$89,564
$8,400
$735,176
Lafayette ES
702
60
$7,738
$517,849
$511,457
$8,400
$1,029,306
Watkins ES
540
5
$7,468
$4,134
$455,987
$8,400
$460,121
Wilson SHS
1536
41
$7,588
$91,681
$1,112,322
$8,400
$1,204,003
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FY 2012 DCPS Proposed Budget
Budget Book Corrections and Adjustments
Due to three factors outside of The Office of Budget and Planning’s control, some information
provided in the District of Columbia Public Schools section of the budget book requires additional
explanation.
1.
2.
3.
4.
Reprogramming. Allocations within the FY 2011 budget do not reflect the final spending levels for DCPS.
Because DCPS developed its FY 2011 budget prior to ratification of the WTU contract, we had to make
significant changes to the budget through a reprogramming. This reprogramming ensured that the WTU
contract as well as key DCPS functions were fully funded. As a result, FY 2011 budget levels have changed
substantially.
Technical Adjustment. DCPS has submitted a technical adjustment for Table GAO-5. This table
inaccurately states that DCPS received a $44 million increase in local funds due to enrollment increases.
These increases are accounted for in the UPSFF as previously explained (slide 4).
Technical Adjustment – Special Education. Table GAO-4 (p. D-8) indicates FY 12 proposed special
education spending is $113.5M. The correct total is $160M. DCPS has submitted a technical adjustment
to address this discrepancy.
PeopleSoft Clean Up. DCPS transitioned to the PeopleSoft personnel management system in April 2009.
Prior to that date DCPS did not effectively maintain position control or budget all staff appropriately.
OCFO’s data clean up subsequent to the PeopleSoft transition ensured that FY 2012 personnel accounting
is accurate (Table GAO-4). However, reliable comparable data for FY 2011 is not available.
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FY 2012 DCPS Proposed Budget
Budget Book Corrections and Adjustments Continued
Reprogramming
Because DCPS’ pending FY 2011 reprogramming is not reflected in the FY 2012 Budget Book, it is easy to draw inaccurate
conclusions about funding levels for individual programs. For example:

Table GA0-4 shows a reduction for security functions in FY 2012, however the FY 2011 column overstates DCPS’ final
budget for security functions.

Table GA0-3 shows a $21 million increase in contractual services, however the FY 2011 column does not include full
funding for DCPS’ food service, security, or technology contracts. DCPS has not budgeted for an increase in
contractors in FY 2012.

Table GA0- 4 shows a $3.7 million reduction in Youth Engagement activities. This is not accurate. DCPS has budgeted
for a modest decrease in personnel costs in the Office of Youth Engagement, but provides $4.6 million for the
function in FY 2012.
PeopleSoft Clean Up
FY 2011 FTE counts provided in Table GA0-4 does not accurate reflect the number of FTEs in each activity, nor does it accurately
represent the total number of DCPS employees.

DCPS’ total number of employees is going down slightly from FY 2011 to FY 2012 as shown earlier in this presentation
(slide 6).

The number of employees in General Education, Early Childhood Education, and Special Education (activities 2100,
2200, and 3030) in FY 2011 are not accurate.

DCPS is reducing the number of school-based positions by less than 1%.

DCPS is maintaining a consistent number of WTU members and AFSCME members in FY 2012.

DCPS is increasing the number of early childhood education classrooms by 15.

DCPS is increasing support for special education.
22
FY 2012 DCPS Proposed Budget
Spending Trends -- Significant Changes in Program Level
Due to tight budget constraints, DCPS had to make difficult decisions about which programs to fund
and which to cut.





DCPS funded summer school at $3.8 million in FY 2012, the same amount budgeted for
summer school in FY 2011.
DCPS funds after school at $5.1 million, a $7.8 million reduction from FY 2011 levels.
The Evening Credit Recovery program is fully funded at $1.3 million.
For the first time in at least 4 years, budget includes $3 million for curriculum
investment
Budget includes $2.6 million for textbook purchases. No purchases were made in FY
2011.
DCPS reduces funding for Parent Resource Centers. This acknowledges that the
program, as currently conceived, has not been successful. In FY 2012 DCPS’ Office of
Family and Community Engagement will reorganize to ensure that DCPS improves its
parent engagement along with community engagement.
23
FY 2012 DCPS Proposed Budget
Spending Trends -- Early Childhood Education Services
Between FY 2011 and FY 2012, DCPS anticipates an increase in early childhood
education services.
• DCPS will increase the number of Early Childhood Education classrooms by 15
(schools listed below)
• DCPS will increase the number of Early Childhood Education students by 271.
Schools adding Early Childhood Education classrooms in FY 2012:
Bruce Monroe - Pre-School
CW Harris - Pre-School
Emery - Pre-Kindergarten
Francis Stevens -Pre-Kindergarten
Leckie - Pre-School
Ludlow Taylor - Pre-School
Mamie D. Lee - Pre-Kindergarten
Montessori @ Logan - Mixed Age
Orr - Pre-School
Patterson - Pre-School
Prospect Learning Center - Pre-Kindergarten
Ross - Pre-School
Simon - Pre-School
Smothers - Pre-School
Walker Jones - Mixed Age
24
FY 2012 DCPS Proposed Budget
Grant Funding
DCPS is working to improve our draw down of grant funds in FY 2012. To date,
DCPS has:
• Been granted approval of its FY 2011 consolidated grant application,
clearing the way for intra-district reimbursements for major Title
allocations (Title I, Title II, etc.).
• Submitted for reimbursement for $37.0 million in PS expenditures.
• Submitted for reimbursement for $4.4 million in NPS expenditures.
DCPS is well ahead of last year’s schedule for reimbursements.
Over the coming months, as expenditures are completed, DCPS will request
reimbursement for an additional $64.9 million. This accounts for DCPS’ total
available FY 2011 reimbursements of $106.3 million.
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